Duties

Summary

The Veterans Health Administration has adopted the HR Modernization and Shared Services Implementation, a new model of organizing and consolidating essential Human Resource (HR) functions and services to the VISN level. This improvement will best support the needs of the VISN's diverse workforce, and the expectations of management related to the acquisition, compensation, retention, and performance of staff as well as the execution of HR-related functions to benefit both staff and Veterans.

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Responsibilities

POSITION: Human Resources Specialist (Information Systems), GS-201-9/11

The incumbent will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties to the target position description, Human Resources Specialist (Information Management), GS-201-9/11. The duties are outlined in the target grade GS-12 position description but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery. All other factors remain the same.

This position is responsible for managing information management systems within Human Resources Service network wide, duties to include:

REPORTING and DATA ANALYSIS:

• Conducts in-depth analysis complicated by conflicting or insufficient data, user complaints, or other relevant factors.
• Conducts substantial problem analysis to identify adverse trends, ineffective practices or procedures, and system shortcomings. Tests, troubleshoots, and analyzes results based on product performance.
• Develops, collects, compiles, analyzes, publishes, maintains and properly presents to HR and other shareholders any related data and information related to a wide variety of needs of the office including:
  • Independently triage to multiple facilities individual needs (i.e., working with PENTAD, Service Chiefs etc.)
  • Annual and ad hoc reports to stakeholders
  • Inspection/investigation preparation (i.e., CARF, CARDS, CAP, JCAHO, OIG, EEO Investigations, O&E)
  • Staffing effectiveness and turnover, recruitment/retention, workforce succession planning
  • Prepares briefing and budget hearing presentation materials
  • Data management, correlation, and presentations (i.e., chart/graph/table/preparation)
  • Responds to local/national/external suspense

CONSULTING:

• Consults with internal stakeholders (HRMS, customers, facility/VISN leadership) in program development, testing, and implementation of new or major modification of databases.
• Consults with external stakeholders (WMC, agency, private companies) on program development, testing, and implementation of new or major modification of databases.
• Works to achieve and support quality improvement in all products and services and takes a proactive approach in providing customer assistance. Provides proactive approach to running reports for human capital and strategizing future needs.
• Provides consultation and instruction to functional area users on database and file accessing techniques, search strategies, processing of a wide gambit of personnel action, processing and space utilization efficiencies, database security procedures, back up and program recovery techniques, and testing techniques.

SYSTEMS ADMINISTRATION:

• Develops standard operating procedures, user documentation, and trainings to support
  user's understanding of enhancements and improvement of various automated systems and tools.
• Plans application of data systems to meet local requirements and consults with representatives of serviced organizations to design, implement, and maintain specific subsystems.
• Analyzes, designs, develops, and maintains database structure and database applications to effectively manage organizational data assets and ensure that the database collects, stores, and processes data that supports current and future organizational business needs. Modifies database operations to ensure optimization of all applications.
• Manages internal and outward facing electronic platforms (such as internet, SharePoint, intranet, Pulse, Leaf etc.).
• Provides informal and formal user training on HRIS Systems network wide.
• Keeps abreast of emerging technologies to predict future database system needs and advises customers on new database features.
• Performs other duties as assigned.

WORK SCHEDULE: Monday-Friday, 8:00am-4:30pm (office hrs. schedule to change based on site location requirements)
TELEWORK: Telework available (According to agency policy)
POSITION DESCRIPTION TITLE/ PD#: PD99997A
VIRTUAL: This is not a virtual position.
PHYSICAL REQUIREMENTS: The work is primarily sedentary with long periods of sitting at a desk, working with computers daily. Some work may require walking in offices and similar areas for meetings. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. The work does not require any special physical effort.
RELOCATION/RECRUITMENT INCENTIVES: Not authorized.
FINANCIAL DISCLOSURE REPORT: N/A
PROMOTION POTENTIAL: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Designated and/or random drug testing may be required
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience includes a wide range of methods, principles, and practices in the HR field, including business process, knowledge of staffing and recruitment, benefits, position classification, position management, employee relations, and/or human resource development.

OR

GS-09: Substitution of Education for Experience (TRANSCRIPTS REQUIRED): Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.

OR

GS-09: Combination of Education and Experience (TRANSCRIPTS REQUIRED): Applicants may also combine education and experience.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience typically includes: a wide variety of HR concepts, laws, regulations, principles, and practices; as well as databases, higher-order programming tools and retrieval languages associated with the HR information system(s) and system capabilities, procedures, limitations and retrieval options.

OR

GS-11: Substitution of Education for Experience (TRANSCRIPTS REQUIRED): PhD. or 3 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.

OR

GS-11: Combination of Education and Experience (TRANSCRIPTS REQUIRED): Applicants may also combine completed graduate education and experience to qualify at the GS-11 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ .

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/ .

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in alphabetical order.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

DOCUMENTS ACCEPTED:

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• Other (1)
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

DOCUMENTS REQUIRED:

• Resume

Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.

Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.

Applications are accepted online. Applying online will allow you to review and track the status of your application.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.