Staff Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 25, 2021
Closes
Jan 28, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

View Common Definitions of terms found in this announcement.

Organizational Location: This position is located in the Department of Homeland Security, Immigration and Customs Enforcement, Office of Leadership and Career Development, in Washington, DC.

This is a non-bargaining unit position.

Learn more about this agency

Responsibilities

The ICE Office of Leadership and Career Development (OLCD) is the lead office within ICE for leadership and career development, The OLCD provides essential training and professional development opportunities to help ICE employees enhance their leadership skills and achieve career developmental goals. The OLCD is comprised of instructors, facilitators, curriculum designers, accreditation specialist, technical experts, career development professionals, and administrative personnel that design, develop, and deliver training to support the development of the ICE workforce.

As a Staff Assistant you will perform the following duties:
  • Effectively manages administrative duties that facilitate the functions of the OLCD Assistant Director (AD) as well as working with others in ICE, DHS, and other organizations to develop travel schedules and plans.
  • Serve as administrative Staff Assistant to ensure day-to-day administrative office functions providing effective communications in support of the OLCD AD's daily activities.
  • Conducts extensive research and analysis on related training and leadership development programs and operations for the preparations of special reports, presentations and comprehensive assessments of management processes and procedures.
  • Manages sensitive personnel files and assists in preparing documents for annual performance reviews.
  • Oversees calendars, scheduling, planning with attention to detail and coordinates arranging support for meetings, conferences, and other events.


Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this position
  • You must successfully pass a background investigation.
  • You must successfully pass a drug screen.
  • Males born after 12/31/59 must certify registration with Selective Service.
  • Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.
  • Time in Grade: Current Federal employees must have served 52 weeks at the next lower grade in the Federal service. Time in grade requirements must be met by the closing date of this announcement.
  • Probationary Period: This is a full-time permanent position (Career/Career-Conditional appointment). Upon appointment to this position, you may be required to serve a one-year probationary period.


Qualifications

For GS-12: One (1) year of specialized experience at the GS-11 grade level or equivalent performing duties such as:
  • Serves as a liaison on multiple projects and programs with agency-wide communication while drafting written and oral products such as memoranda, special reports and personnel files.
  • Plans leadership's schedules, conference calls, meetings and coordinates internal communications concerning short and long-term administrative needs.
  • Develops, prepares, analyzes and coordinates administrative documents and products as needed including responses to internal and external tasks, with great attention to detail.
  • Plans, coordinates and executes business functions, resource allocation, and production with the ability handle multiple work assignments.
  • Possesses advanced oral and written communications skills, well-versed in correct English grammar, punctuation, and spelling.

Qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans , Peace Corps , VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

Education

This job does not have an education qualification requirement.

Additional information

This position is at the full performance level.

E-Verify: DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

Suitability: If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Background Investigation: Toensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Secret security clearance as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using an Assessment Questionnaire that is based on the following competencies or knowledge, skills, and abilities needed to perform this job:
  • Administration & Management
  • Organizational Awareness
  • Planning & Evaluating
  • Written Communication

Based on your responses, you will receive a score from the Assessment Questionnaire between 70 and 100.

Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned.

If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

Interviews may be required for this position. Failure to complete the interview may result in removal from further consideration.

Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3).

Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result.

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
Suitability/Fitness

Required Documents

  • Resume showing relevant experience, education and training. Work experience should include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor.
  • Are you a current DHS employee? Submit a copy of your most recent SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, with-in grade/range increases); your current promotion potential; etc.
  • Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), agency and beginning and ending dates of appointment.
  • You may be asked to provide a copy of your recent performance appraisal and/or incentive awards.
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