Records and Information Management Specialist, GG-0308-13, DOC-EP

Employer
USAJobs
Location
Suitland, Maryland
Posted
Jan 22, 2021
Closes
Jan 25, 2021
Hours
Full Time
Duties

Summary

This vacancy is for a Records and Information Management Specialist, position in the Policy Coordination Office, located at the U.S. Census Bureau Headquarters in Suitland, Maryland. The Census Bureau is accessible from the Metro Rail Green Line - Suitland Station.

Learn more about this agency

Responsibilities

  • Leads the design, implementation, analysis, and management of the Census Bureau's Records Management Branch (RMB) on all records management issues involving 2020 Decennial Census.
  • Provides timely specifications, procedures, training, guidance, and other input such as record schedules related to Regional Offices (RO), Regional Census centers (RCC), National Processing Center (NPC) and Field Division.
  • Conducts detailed analyses of complex functions and work processes of the Regional Office and NPC Records and Information Management program, prepares reports on findings.
  • Coordinates Decennial 2020 record schedule preparation activities with representatives from the NARA and develops best case scenarios for bureau wide digitization project.
  • Develops training programs and procedural manuals to be used to train and guide the work and activities of the RO, RCC, and NPC staffs and others, including contractors.


Travel Required

25% or less - Occasional travel of 25% will be required. .

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • U.S. citizen.
  • Suitable for Federal employment.
  • Time-in-grade requirements must be met by the announcement closing date.
  • Registered for Selective Service, if applicable. (www.sss.gov)
  • You may be required to complete a financial disclosure (OGE-450).


Applicants must meet all qualification requirements by the closing date of this announcement.

For permanent Census employees, this is a competitive temporary promotion opportunity not to exceed (NTE) 1 year or 9/25/2021, whichever comes first; this temporary promotion may be extended or terminated earlier. At the conclusion of the temporary promotion, the permanent Census employees will return to their position of record.

For all other Department of Commerce (DOC) employees, this is a competitive temporary appointment opportunity not to exceed (NTE) 1 year or 9/25/2021, whichever comes first; this temporary appointment may be extended or terminated earlier.

A probationary period may be required.

This position is ELIGIBLE for telework; additional criteria will be required (e.g., supervisory approval).

This is a BARGAINING unit position.

Relocation expenses will not be paid.

Due to the COVID-19 pandemic, and individual states being in different phases of reopening, once the selectee becomes an employee, the report date to the official duty station/facility may be delayed until such time that management notifies the employee of their requirement to report. Until it is safe to relocate, the employee may be approved to telework to the maximum extent possible, up to and including full-time.

Qualifications

Specialized Experience: For the GG-13, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Experience for this position includes, experience with records management, advising management and staff on the proper disposition of hardcopy and electronic records consistent with policies and procedures; managing essential records, to include the identification of such records, establishing their protection, and access in support of continuity of operations; coordinating and preparing records schedules; experience conducting analyses and providing advice on tracking records being sent and received from Federal Records Centers and NARA; applying a wide range of records and information management methods for assessing program effectiveness or improving records management processes and systems; and managing the proper disposal of sensitive records or materials in compliance with Federal laws, regulations, and guidance.

Education: Education cannot be substituted for experience at this grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Additional information

The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.
  • CTAP
The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Due weight shall be given to performance appraisals and awards in accordance with 5 CFR § 335.103(b)(3).

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
  • Knowledge of relationships with other programs and key administrative support functions to identify and resolve issues where conflicting functional impedes Decennial Census records management operations and to identify and exploit situations where other functions or programs may advance the goals of excellent RIM operations.
  • Skill in management and organizational principles and practices along with knowledge of planning and management processes to prepare long and short range RIM guidance in accordance with broad agency program policies and objectives.
  • Knowledge of the principles, federal laws, federal regulations, policies, practices and procedures of a records management program to assess and improve program effectiveness or improve complex management processes and systems.
  • Ability to coordinate with key programs to coordinate record schedule preparation activities and provide recommendations for organization projects.
  • Knowledge of program policies and procedures to plan, organize, and develop training programs and manuals to be used by various personnel within an organization.

We recommend that you preview the online questions for this announcement before you start the application process.

Do NOT include the following types of information in your application:
  • Social Security Number (SSN)
  • Date of Birth (DOB)
  • Photos of yourself (if included on your resume you will not be considered for this position)
  • Personal information: such as age, gender, religious affiliation, etc.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

A complete application consists of the following:
  • Resume showing relevant experience; cover letter optional. Your resume must list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59.
  • SF-50, "Notification of Personnel Action," supporting your eligibility, with the exception of current Census Bureau employees.
  • Career Transition Assistance Plan (CTAP) documentation, if applicable (see other information).
  • You are not required to submit official documents at this time; copies are sufficient.


Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html . You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

CTAP Eligibles

CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf .

CTAP applicants MUST submit the following documents:
  • A copy of your RIF separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice);
  • A copy of your SF-50 "Notification of Personnel Action", noting current position, grade/band level, and duty location;
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your bureau/operating unit that shows your current promotion potential.

  • NOTE: You will not be considered if you fail to provide all required documents.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    Similar jobs