Executive Assistant

Location
Falls Church, Virginia
Posted
Jan 22, 2021
Closes
Feb 09, 2021
Ref
16096
Function
Administrative
Hours
Full Time
Summary

The Executive Assistant will provide support to the Chief and Deputy Chief, senior leadership, researchers and staff in the Defense Health Agency Analytics & Evaluation Division (AED).

Responsibilities
  • Provide administrative support to senior leadership, researchers, and staff in the Defense Health Agency Analytics & Evaluation Division (AED).
  • Perform administrative and operational tasks for the AED, including correspondence prep and review, travel, typing and email support, training, time and attendance reporting and tracking, file maintenance, office automation support, records management support, supply maintenance, meeting support, mail, and other duties as assigned.
  • Perform support services in Correspondence and Task Management System (CATMS), Travel, Timekeeping.
  • Aid with space planning/management, manpower and project tracking, as well as some Records Management and compliance taskings.
  • Prepare presentations, proposals, and reports.
  • Create, review, and brief various administrative and operational reports on a weekly, monthly, or quarterly basis.
  • Project tracking and reporting for day-to-day activities.
  • Maintain project files.
  • Maintain, organize, and prioritize senior staff calendars and schedules.
  • Coordinate arrangements for meetings, conferences, and other group activities.
  • Process travel orders in accordance with Federal Travel Regulations (FTR).
  • Assist leadership as needed.
  • Other duties as assigned

Qualifications
  • Associate degree required
  • 4+ years of office administration, professional services, uniformed service, or management experience
  • Must have a valid U.S. driver's license
  • DHA background check required

Knowledge, Skills and Abilities
  • Bachelor's degree preferred.
  • Knowledge of DOD, DHA records management programs, travel regulations, correspondence, and general administrative guidance is desired.
  • Experience with Microsoft Office Tools (i.e., Outlook, Word, PowerPoint, Excel, Access).
  • Good problem solving, decision making, and critical thinking skills.
  • Ability to work well with others, frequently across multiple office locations.
  • Positive attitude with the ability to collaborate with and promote a positive relationship between colleagues, partners, and clients.
  • Experience working with a multi-disciplinary team, including researchers, research analysts, systems analysts, and programmers.
  • Ability to maintain professionalism under pressure.
  • Exceptional written and verbal communication skills.
  • Ability to work in a fast-paced, team environment, and managing multiple tasks with the ability to switch priorities quickly as needs change.
  • Ability to travel up to 10% as required.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

#Chenega Analytic Business Solutions, LLC

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