Administrative Assistant

Employer
USAJobs
Location
Reston, Virginia
Posted
Jan 21, 2021
Closes
Jan 25, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

What General Information Do I Need To Know About This Position?

Salary: GS-7:
$49,157 (Step 01) to $63,906 (Step 10);
Salary: GS-9: $60,129 (Step 01) to $78,167 (Step 10);
Learn more about this agency

Responsibilities

As an Administrative Assistant/Officer within the Cooperative Research Units, some of your specific duties will include:
  • Responsible for a full range of budget formulation and execution activities.
  • Develops cost estimates; monitor, track, and review obligations to ensure compliance with annual work plan.
  • Provide advice and counsel on administrative and operational management support issues.
  • Interpret and apply contract and procurement regulations providing advice and assistance to program employees in the preparation of requisitions.
  • Direct, advise, and train employees engaged in providing administrative support to program employees in all administrative areas including personnel, travel, property, vehicle management, and other office administrative support services.


Travel Required

Not required

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment


Key Requirements:
  • Applicants must be U.S. Citizens.
  • Suitable for Federal employment, as determined by background investigation.
  • Selectee may be subject to serving a one-year probationary period.
  • More requirements are listed under Qualifications and Other Information.
  • Are There Any Special Requirements For This Position?
    • A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
    • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
    • If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.


    Qualifications

    For GS-07 :

    Applicants must meet the following to qualify for the GS-7 level:

    Possess one year of specialized experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-05 level in the Federal service. Examples of GS-5 level work may include: assisting with collecting and consolidating administrative data; participating in budget formulation activities; and providing assistance to employees relating to personnel, travel, procurement, property, and vehicle management issues.

    **OR: Applicants may substitute successful completion of one full year of graduate level education which provided the applicant with the knowledge, skills and abilities necessary to do the work of the position.

    **OR: Possess a combination of successfully completed graduate level education and experience that which meets the total qualification requirement for the GS-07 level. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION AND EXPERIENCE).

    **OR: Superior Academic Achievement. (CLICK HERE FOR DETAILS ON HOW TO QUALIFY FOR SUPERIOR ACADEMIC ACHIEVEMENT).


    For GS-09 :


    Applicants must meet one of the following to qualify for the GS-9 level:

    Possess one year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-07 level in the Federal service. Examples of GS-7 level work include assisting with: 1) Preparation/execution of budgets; 2) preparing program/project documents, i.e., project descriptions and summaries; 3) coordinating procurement, property, vehicles, and space management functions; and 4) advising and assisting supervisors on actions concerning personnel matters.

    **OR: Applicants may substitute successful completion of 2 years of progressively higher level graduate education or mater's or equivalent graduate degree (such as an LL.B or J.D). (36 semester hours, 54 quarter hours, or the equivalent).

    **OR: Possess a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the first year of progressive graduate study to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION AND EXPERIENCE).
    You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

    Education

    • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    • Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .


    Additional information

    Reasonable Accommodation Requests:

    If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire .

    Other Information :
    • Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
    • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
    • Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
    • USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.
    • The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
    • DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .
    • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    --Basis of Rating: You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the occupational questionnaire, and the result of the online assessments required for this position.

    You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
    • Administration and Management
    • Attention to Detail
    • Flexibility
    • Integrity/Honesty
    • Interpersonal Skills
    • Learning
    • Self-Management
    • Teamwork
    • Budget and Financial Management
    • Administrative regulations and procedures
    • Compile and present financial data
    • Pressure/deadlines
    • Interpersonal Communication
    • Procurement
    • Information Management
    • Administrative support
    In order to be considered for this position, you must complete all required steps in the process. In addition to the application and occupational questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

    --NOTE: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

    Due weight will be given to performance appraisals and awards during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Credentialing

    Required Documents

    To apply for this position, you must submit a complete Application Package which includes:

    1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
    2. Other supporting documents:

    Reasonable Accommodation

    --If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here: https://help.usastaffing.gov/Apply/images/5/59/USAHireAccommodationRequestForm41418.pdf .

    Transcripts

    --If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

    Current & Former Federal Employees

    -- If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility? you must submit the following by the closing date of this announcement, or you will not receive consideration as such:
    • a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step?; and
    • your most recent performance appraisal (if you do not have your most recent performance appraisal, please submit an explanation as to why it is unavailable); and
    • if applicable, a list of any awards you received in the last 5 years (i.e., superior performance awards, special act or achievement awards, quality step increase, etc.).
    Career Transition Assistance Plan (CTAP) Eligibles

    --If you are claiming CTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP or you will not receive priority consideration. This includes:
    • copy of the agency notice;
    • your most recent Performance Rating; and
    • your most recent SF-50 noting current position, grade level, and duty location.
    If you are a CTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP please click here .

    Eligibility for Special Appointing Authorities

    If you are applying for this position based on eligibility under a special appointing authority, you must submit proof that supports your claim by the closing date of the announcement. If you fail to submit proof, you will not receive consideration under the special appointing authority. Below is a list of the most common authorities and the documentation requirements. If you're eligible for an authority not listed, you are responsible for submitting documentation that's appropriate for that specific authority.

    --30% or More Disabled Veteran - Submit a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy; and an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, , etc. Additional information can be found in the VetGuide .

    --Veterans Recruitment Appointment (VRA) - NOTE: The VRA authority only applies to positions at the GS-11 level or lower. Submit a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy; and if applicable, an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, or the award of a campaign badge or Armed Forces Service Medal, etc. Additional information can be found in the VetGuide .

    REQUIRED DOCUMENTS CONTINUED BELOW IN THE HOW TO APPLY SECTION.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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