Duties

Summary

This position is in Medical Disability Exams Program Office (MDEO) program office. The MDEO Lead HR Program Analyst is responsible for providing policy and procedural HR consultation and support. Incumbent reports to MDEO Executive Management Officer (EMO) and is the liaison and principal advisor to the Executive Director and Deputy Executive Directors.
Learn more about this agency

Responsibilities

Major Duties:

Coordinates the Human Resources (HR) program for MDEO. Performs and oversees the full range of human resources requirements to include: reorganization and realignments, arrangements for recruitment of clerical, administrative and professional staff, preparation of job descriptions, performance standards, performance appraisals and awards, maintenance of accurate personnel records and reports, and distribution of information concerning changes in personnel procedures to supervisors.

Deals with sensitive and high-profile issues and advises leadership on the impact of changes in processes, protocols and legal statutes which may impact or shape the future direction of the organization.

Establishes and maintains cooperative working relationships with managers and OTM. Answers questions and/or directs inquiries to the proper person using knowledge of HR regulations, field policy and organizational structure. Provides expert advice in a manner that protects the interest of the Department of Veterans Affairs and the government.

Uses skill in analyzing and forecasting MDEO HR requirements and is proactive in preparing for HR actions in advance. Actively participates in and monitors position management activity.

Provides management assistance reference employee counseling, disciplinary and adverse actions. Reviews disciplinary and adverse actions prior to issuance and recommends appropriate final action to deciding officials. Consults and collaborates with union officials to develop and maintain a cohesive working partnership. Assists employees reference rights on appeals and hearings.

Serves as the Equal Opportunity Program Manager for MDEO.

Provides management advisory/consultative services in one or more of the HR Functions (e.g. workforce restructuring, performance management, awards and recognition, data systems, entitlements and allowances, employee relations, rank-in-person promotion process, and employee development) rendering broad advisory services and/or policy interpretation on highly complex agency-wide or equivalent issues.

Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statutes and policy, and VBA policy.

Collaborates with Office of Talent Management (OTM) to deal with issues of both sensitive or of a high-profile nature while advising leadership on HR activities which may impact or shape MDEO.

Prepares, delivers and/or coordinates training for MDEO leadership on HR including time and attendance, EEO, workers comp, HR risk identification and mitigation etc.

Researches, investigates, and conducts comprehensive studies related to the effectiveness and efficiency of major administrative and human resources management operations. Formulates project methodologies and identifies operational and analytical techniques for the accomplishment of project objectives.

Applies appropriate program evaluation and measurement techniques in determining the extent of compliance with rules and regulations and/or in measuring and evaluating program accomplishments.

Prepares documentation for management involved in disciplinary and adverse actions, grievances, and related processes and provides advice and guidance.

Serves as liaison to OTM on all discrepancies, complaints and issues from all MDEO staff. Obtain guidance from OTM on issues such as leave abuse, insubordination, reassignments, realignments, changes to lower grades and pay issues. Provides assistance to all MDEO employees on their rights, benefits and entitlements.

Work Schedule: 8:00 a.m. to 4:30 p.m.
Compressed/Flexible: May be Available
Telework: May be Available
Virtual: This is not a virtual position.
Position Description/PD#:Lead Program Analyst/PD39123
Relocation/Recruitment Incentives: Authorized
Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/27/2021.

• Time-In-Grade Requirement:Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS013. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. If you are a current VBA seeking a reassignment or change to lower grade via this vacancy announcement, you must currently hold the GS-14 (or higher) and the promotion potential of your current position must be at least GS-14.

You may qualify based on your experience as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position(s), and that is typically IN OR RELATED TO the work of the position to be filled. The applicant must document knowledge of a complex field of laws, regulations and Federal legislation pertaining to the full range of veterans benefits and a comprehensive and thorough knowledge of state, federal and local benefit programs in order to be able to explain them, both orally and in writing, to individuals of all educational backgrounds.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is sedentary, although some slight physical effort may be required

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

Education

There is no educational substitution at this grade level.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

You will be rated on the following Competencies for this position:

Knowledge and mastery of the HR procedures, functions, responsibilities, and authorities that interact and impact in the administration of the MDEO program. Mastery of HR activities which include mastery of professional concepts, principles and practices that enable the incumbent to use experienced judgment and reliance upon knowledge pertinent in solving problems of a unique nature and in making recommendations that result in may have significant on employees' careers.

Using a higher degree of application and consultation skills of HR concepts, principles, laws, regulations, and practices, to include OPM and VA/VBA requirements.

Ability to manage and prioritize multiple assignments concurrently and to execute delivery efficiently and effectively. In-depth knowledge of HR principles, practices, and concepts and skill in adapting analytical techniques and methodology.

Skill in establishing and maintaining effective working relationships with individuals and groups interested in or affected by the program for which the incumbent is responsible.

Providing expert consultation to managers and staff regarding Title 5: Recruitment and placement policies, hiring flexibilities, incentives, and compensation.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

• Resume

Current VBA Employees : If you are seeking a reassignment/change to lower grade, you must submit a copy of your most recent SF-50 (non-award) AND the SF-50 placing you into your current position.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• Resume
• SF-50/ Notification of Personnel Action

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.