Supervisory Paralegal Specialist

Washington, D.C
Jan 20, 2021
Jan 22, 2021
Full Time


The Antitrust Division has an opening for a Supervisory Paralegal Specialist to join its dedicated team and gain invaluable experience working in the public interest to protect the competitive process.

Please Note: Additional selections may be made from this announcement. Also, a writing sample may be requested of individuals identified as best qualified, to be forwarded to the selecting official along with your application package, upon referral.
Learn more about this agency


As a Supervisory Paralegal Specialist in the Paralegal Unit, assigned to a specific section, responsibilities will include:
  • Providing administrative and technical supervision necessary for accomplishing the work of the office;
  • Establishing policy for subordinates and communicates policies and priorities;
  • Establishing guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system;
  • Providing administrative advice and assistance relative to paralegal duties in decisions affecting the overall operation of the office;
  • Assisting attorneys in conducting interviews with investigative sources and prospective witnesses;
  • Helping prepare witnesses for depositions and legal proceedings;
  • Establishing and maintaining an organized system for controlling subject matter, witness and document files, and all material to be used as exhibits at grand jury sessions, depositions and trials, e.g., lists, tables, indexes to correlate exhibits and transcripts; selects, assembles, summarizes and compiles substantive information by use of statutes, regulations, department orders, digests, commentaries, legal instruments, and other legal reference material;
  • Preparing written products such as routine correspondence, immunity requests, requests for FBI assistance, and factual memoranda;
  • Other duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. citizen to be considered for this position.
  • You must undergo a pre-employment security investigation.
  • You may be required to take and successfully clear a drug test.
  • You must submit a complete application package by closing.
  • You must meet all qualification requirements by closing.
  • You must meet all time-in-grade and qualification requirements by the closing date of Announcement" in the list of position requirements.
  • SELECTIVE SERVICE: All male applicants born after December 31, 1959, must have registered for the selective service (see If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
  • DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
  • This is a full-time, permanent appointment in the competitive service, ineligible to be included in the bargaining unit.
  • This is a supervisory appointment, subject to a one-year probationary period in accordance with 5 CFR 315.901-909; and may be subject to a one-year supervisory probationary period.
  • The Antitrust Division participates in the E-Verify program.
  • When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
  • Applications mailed using government postage and/or internal federal government mailing systems are in violation of agency and postal regulations and will not be accepted.


To qualify for this position at the GS-11 grade level you must have one year of specialized experience equivalent to the GS-9 grade level. The experience must be evident in your resume. OR a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.

Specialized experience at the GS-9 grade level is experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. This experience must include: performing factual research to supply information for inclusion in memoranda, briefs and similar legal documents; taking accurate and detailed notes during attorney proffers and witness interviews and preparing memoranda from those notes; coding electronic documents and categorizing hard copy documents in accordance with case priorities, using document review platforms; assisting with the preparation and organization of document review databases; organizing and maintaining tracking logs for case-related material; preparing and organizing charts, graphs, and other materials to be used as exhibits in court; appearing in federal court or before grand juries to testify as witness, concerning exhibits prepared to support the case.

To qualify at the GS-12 grade level you must have one year of specialized experience equivalent to the GS-11 grade level. The experience must be evident in your resume.

Specialized experience at the GS-11 grade level is experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. This experience must include: experience as a team leader, monitoring the status and progress of work assigned to staff; demonstrated ability to identify, distribute, and balance workload and task among employees in accordance with established workflow, skill level, and/or occupational specialization; resolving simple, informal complaints of employees and referring others, such as formal grievances and appeals, to an appropriate management official; training and providing guidance to staff paralegals in office procedures, researching and writing, pre-trial and trial duties; preparing for and conducting interviews with investigative sources and prospective witnesses; drafting memorandum reflecting facts, sources, citations discovered during the course of legal research or witness interview; performing preliminary screening of substantive materials prior to review by attorneys.

Please Note: Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. After the announcement closes, we will conduct an evaluation of your qualifications based on the application we receive. Ranking will be determined based on responses to the Assessment Questionnaire. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 to 60 days of the closing date of this announcement.

The Veterans Employment Opportunity Act (VEOA) allows veterans to apply to announcements that are only open to "status" candidates, which means "current competitive service employees." To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either (1) a preference eligible (defined in title 5 U.S.C. 2108(3)), OR (2) a veteran who substantially completed 3 or more years of active service.

When applying under VEOA, you must rate and rank among the best qualified when compared to current employee applicants in order to be considered for appointment. Veterans' preference does not apply to internal agency actions such as promotions, transfers, reassignments and reinstatements. Current or former Federal employees meeting VEOA eligibility can apply; however, current employees applying under VEOA are subject to time-in- grade restrictions like any other General Schedule employee. You must provide acceptable documentation of your preference or appointment eligibility. The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable. If claiming 10 point preference, you will need to submit a Standard Form (SF-15 Adobe Acrobat Version [152 KB]),
"Application for 10-point Veterans' Preference."

If you don't have your Department of Veterans A??airs letter establishing proof of disability, you may
request it at or call 1-800-827-1000. Veterans Information:


Additional information

The bullets below outline the various groups of applicants that fall under the term "status candidates." This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know for which eligibility you qualify, if any. See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?
  • Current & Former Federal Employees : For more information, see USAJOBS Federal Employees .
  • Career Transition Assistance Programs (CTAP & ICTAP) : If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP :
    • You must submit your separation notice or agency RIF letter from your agency.
    • If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
    • See USAJOBS' Career Transition Programs for more information.
  • Preference Eligible Veterans and Certain Military Spouses: Please see USAJOBS Veterans Preference for more details.
  • Schedule A for Persons with Disabilities: Learn more at USAJOBS - Individuals with Disabilities .
General Employment Information :
  • Reasonable Accommodation Statement: Our policy can be found at:
  • DOJ EEO Statement: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
  • Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures.

Your resume and supporting documentation will be used to determine whether you meet the basic qualifications for the position listed in this announcement. Please Note: Basic qualifications will be determined based on a comparison of your resume against the quality and extent of experience or related education as reflected in the position requirements.

If you are found to be minimally qualified for this position, your resume and supporting documentation will be further assessed and compared to the responses of your occupational/assessment questionnaire. The rating you receive will be based on your responses to the Questionnaire. The rating is a measure of the degree to which your background matches the competencies, knowledge, skills, and abilities required for this position, and will determine the rank in which you place (Qualified, Highly Qualified, or Best Qualified). The "Best Qualified" candidates will be contacted to submit a job market paper or relevant writing sample.

Your application will be further assessed based upon the following competencies, knowledge, skills and abilities:
  • Information Management
  • Research and Investigative Skills
  • Teaching Others
  • Writing

Using Category Rating procedures, we will determine the "Best Qualified" candidates, who will then be referred for selection. Candidates within the "Best Qualified" category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully as errors or omissions may affect your rating.

Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Performance Appraisals and Awards
You will receive an additional point added to your final score for a fully successful or higher performance rating received within the past 2 years. An additional point will also be added to your final score for any one performance award received within the past three years that relates to the position for which you are applying. Please provide only one recent award. To receive credit, you must submit a copy of your performance rating and a copy of your performance award SF-50 with your application.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

To apply for this position, you must provide a complete application package, which includes: Your Résumé (Cover Letter is optional) - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume. Applicants are encouraged to ensure work experiences clearly show the possession of knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position.
  • Completed Assessment Questionnaire.
  • Documentation of eligibility for special hiring authorities (if applicable) to prove appointment eligibility. Examples include Veteran Preference documentation, Schedule A disability letter, Peace Corps volunteer letter, military spouse hiring authority documentation,
  • SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service) which shows type of service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, Within Grade/Range Increases, and SF-50s over one year old). If you have promotion potential in your current position, please provide proof.
  • Most Recent Performance Appraisal (if current federal employee) received within the last two years.
  • SF-50, Notification of Personnel Action, documenting receipt of a Performance Award received within the last 3 years. ALL APPLICANTS : You must submit a detailed resume which identifies the below information for each job listed:
    • official position title,
    • employer name and contact information,
    • start and end dates ( including month and year ),
    • a detailed list of duties & accomplishments,
    • your highest salary (or grade/step) achieved, and
    • the number of hours worked per week (or indicate full-time).
    If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder , as this will ensure you're including everything that is required. If you are a current or former Federal employee applying for transfer, reinstatement, or reassignment :
    • You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form.
      • Do not submit a pay adjustment or an award document, these do not contain sufficient information about your appointment.
      • Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status.
    • You must also submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating.
    • See USAJOBS Current & Former Employees for more information.
    If you are claiming a Veterans Preference eligibility :
    • When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
    • If you are a V eteran with a service-connected disability rating of 30% or more , you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
    • If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
    • For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets .
    If you are a person with a severe disability, claiming eligibility under Schedule A :
    • You must submit "proof of a disability" documentation.
      • "Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability.
      • You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.
    • For more information about Schedule A and verification requirements, please see OPM's Schedule A site .
    USAJOBS - What documents might I need to provide?
    Application Manager Help - Documents

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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