Duties

Summary

This position serves as a Government Information Specialist in the Office of the Assistant Administrator for Finance and Management, Freedom of Information Act (FOIA) Program Management Division.

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Responsibilities

Performs multiple and varying assignments under the limited direction of a manager or higher graded professional. Provides agency wide technical guidance to Line of Business (LOB)/Staff Office (SO) managers and FOIA coordinators in interpreting statutory and regulatory guidelines, regulations, rules, policies, procedures, orders and recent judicial opinions pertaining to the FOIA and Privacy Act.

Serves as a liaison to internal and external stakeholders to receive, respond, clarify, and resolve routine issues. Interacts with LOBs/SOs, DOT Operating Administrations (OAs), and the public regarding matters related to disclosure of information within the purview of the FOIA and Privacy Act.

Receives, reviews and enters FOIA requests into the FOIA case management system; determines the legitimacy, scope and subject matter of the request; assigns cases to the appropriate FAA LOB/SO in the services areas; conducts effective record searches; applies appropriate FOIA exemptions; ensures, tracks and monitors compliance with requirements, rules, and regulations issued by the FAA and established completion dates. Computes or verifies the computation of FOIA related fees and monitors payment collection.

Reviews policies, guidelines, and standard operating procedures to identify the need for updates, revisions or supplement training. Participates on work groups or teams to ensure continuous improvement of the FOIA program. Assists with workshops and training sessions on the FOIA program for all regions in the Service Areas. Gathers and analyzes data related to the FOIA program, including the number of FOIA requests received. Identifies and monitors trends; prepares reports; and distributes to AFN-400 management.

Assignments routinely require knowledge and experience working across functional and/or organizational lines. Work is reviewed periodically at major milestones and at project completion to ensure alignment with project requirements. Contacts are internal and external to the organization.

Demonstrates considerable independence in planning time and using assigned resources to accomplish work activities. Established policies/procedures provide guidance for most assignments. Assignments often require reviews of policies and precedents under limited guidance of a manager or other employee. Resolves most problems and work issues without assistance, however, refers to managers or other professionals when problems require their attention. Work is reviewed periodically primarily for policy compliance and alignment with requirements. Work activities support and may be vital to the success of one or more organizational units, and/or LOB's/SO's.

Travel Required

Not required - The job does not require any travel.

Supervisory status
No

Promotion Potential
NA

Requirements

Conditions of Employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.

Qualifications

Candidates must have one year (52 weeks) of SPECIALIZED EXPERIENCE equivalent to at least the next lower grade level (FV-G or FG/GS-11) that is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

SPECIALIZED EXPERIENCE: is define as:

experience utilizing knowledge of FOIA laws, rules and regulations to provide general guidance to management and staff; experience gathering and analyzing data to produce reports for use by targeted audiences; experience tracking and monitoring data to identify trends and ensure assigned program activities are accomplished within established timeframes.

• You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.
  
• Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; or (3) alphabetical, and referred to the selecting official for selection consideration.
  
• Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.
  
• *Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position. *
  
• Applicants may be asked to verify information on your application for employment with the FAA.
  
• **All qualification requirements must be met by the closing date of this vacancy announcement. **
  
• NOTE: Due to the Pandemic, and individual states with different phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employee is allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.
  

Education

• Education cannot be substituted for experience.
  

Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

Leave Enhancement: FAA organizations may offer enhanced annual leave accrual to newly appointed or reappointed employees. In order to receive consideration for such a benefit, applicants' prior non-Federal service or active duty uniformed service must directly relate to the duties of the position to which appointed. Granting enhanced annual leave is at the sole discretion of the hiring organization, and granting such benefit is not an entitlement nor guaranteed to any newly hired employee.

NOTES:

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.

This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm

This Level 5 (Moderate Risk; Public Trust) position requires favorable adjudication of a Minimum Background Investigation (MBI) background investigation prior to appointment, unless a waiver is obtained.

NATCA Multi-Unit Bargaining Unit Statement Article 42, Section 5 states: If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. If the selection list is shortened to a best qualified list through a comparative process, then the best qualified list shall be considered to be the selection list. If it is determined that interviews are required and telephone interviews are not utilized, travel expenses incidental to these interviews will be paid in accordance with the Agency's travel regulations and this Agreement.

This announcement is also being advertised under VA #AWA-AFN-21-0009AS-70503. Please review both vacancy announcements before making application to determine your eligibility to apply.

This is a bargaining unit position.

Links to Important Information: Locality Pay , COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required
No

Required Documents

Only supplemental documentation (e.g. transcript, certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application. These documents must be uploaded or faxed to 202-267-7032 or 1-866-291-3009 on or before the closing date of the announcement. All submitted documents must reference the announcement number.

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.