Administrative Assistant

Employer
USAJobs
Location
District of Columbia, D.C
Posted
Jan 19, 2021
Closes
Jan 26, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

The Administrative Office of the U.S. Courts (AO) is committed to attracting the best and brightest applicants in our support of the Third Branch of government. We take pride in serving the Judicial Branch and supporting its mission to provide equal justice under law.
Learn more about this agency

Responsibilities

The Administrative Office of the U.S. Courts (AO) is responsible for serving as an advocate and liaison for the Judicial Branch in its relations with Congress. The incumbents will serve as administrative assistants in a program office and will perform sensitive and administrative assignments. The incumbents must be able to work independently and with a high degree of tact and diplomacy in carrying out assignments. The ideal candidate will assist the administrative support staff in establishing procedures to enhance the effectiveness and efficiency of the program office. Assignments will vary in duration and will not exceed one year.

Duties include but are not limited to:
  • Providing a full range of administrative and executive secretarial support, including maintaining appointment calendars, providing travel arrangement support, and maintaining travel records;
  • Reviewing correspondence and reports for accuracy and clarity, with particular attention to detail, and ensuring that all documents are prepared according to agency and office policies and standards;
  • Responding to inquiries of a non-technical nature, verbally and/or in writing;
  • Providing advisory services to senior-level officials, managers, and employees on their financial reporting obligations and how to use IT systems to file reports;
  • Performing initial examinations of financial disclosure reports; preparing and forwarding correspondence and recommendations in finding an appropriate resolution;
  • Confirming institution assets and liabilities by reviewing balance sheets and other accounting documents;
  • Researching and compiling material into reports, conducting basic analysis, designing layouts, and consolidating raw data into appropriate formats for presentation, including preparing documents for meetings (e.g., reports, tables, charts, and graphs);
  • Updating and maintaining the program office filing system along with managing document retention and archiving;
  • Handling a variety of administrative matters which do not require the immediate attention of the support staff;
  • Assisting with procurement requests to include preparing agency internal forms and applying fund citations as appropriate;
  • Managing and assisting with acquiring office supplies and service requests for repairs and maintenance of facility office equipment, and furniture;
  • Serving as backup support to other administrative support staff and assistants, preparing agendas for weekly meetings; and
  • Performing special projects/tasks as assigned.


  • Travel Required

    Not required

    Supervisory status
    No

    Promotion Potential
    00

    Requirements

    Conditions of Employment


    CONDITIONS OF EMPLOYMENT:
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at http://ww.usajobs.gov/Help/working-in-government/non-citizens . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • All new AO employees must identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
  • Relocation expenses may be provided, but only if authorized by the Director of the AO.


  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience : Applicants must have one year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated ability to perform and manage administrative functions in an executive-level office to include dealing with confidential matters, exercising tact and diplomacy, and interacting with high-level officials.

    Preferred Experience:
    • Experience in Microsoft Office
    • Reading comprehension
    • Attention to detail
    • Strong writing Skills
    • Analytical skills
    Desired but not required:
    • Financial Accounting Theory and Practice
    • Auditing Theory and Practice


    Education

    This position does not require education to qualify.

    Additional information

    The AO is an Equal Opportunity Employer.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

    You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Required Documents

    For this job announcement the following documents and/or information are required:
    • Resume - Any written format you choose to describe your job-related qualifications.
    • Citizenship - Include country of citizenship on resume.
    • Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
    • Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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