Management and Program Analyst

Employer
USAJobs
Location
Alexandria, Virginia
Posted
Jan 19, 2021
Closes
Jan 26, 2021
Hours
Full Time
Duties

Summary

Come work for the USPTO, we have been ranked as one of the best places to work in the federal government! The U.S. Patent and Trademark Office (USPTO) has been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. The USPTO is headquartered in Alexandria, Virginia, and has over 12,000 employees. For more information about the USPTO, please visit the USPTO Jobs Website .

Learn more about this agency

Responsibilities

During the current period of mandatory telework required by the Agency's COVID-19 response, telework will be mandatory. When it is determined the Agency will be moving to the reopening phase, the expectation will be to physically return to the office at the USPTO - Alexandria, VA campus. Telework days and any waiting period for eligibility will be determined at that time.

This position is located in the Office of the Chief Financial Officer, Office of Procurement. The position is established to analyze data and information and advise the Director of Procurement on the evaluation of the effectiveness of USPTO acquisition and procurement programs and operations - including acquisition strategic planning and forecasting, procurement management, workload forecasting and management, and other acquisition-related concerns as well as the productivity and efficiency of management.

Typical duties will include:
  • Directing and developing plans for self, project teams, or other groups in accomplishing/producing projects/studies to evaluate and support the analysis of acquisition and procurement programs.
  • Identifying resources (staff, funding, equipment, of facilities) required to support varied levels of program operations. Participating in the formulation and execution of the Office of Procurement's budget; acquisition of support resources; and recruitment of new staff members.
  • Developing procedures and systems for assessing the effectiveness of programs/management processes. Analyzing and evaluating on a quantitative/qualitative basis the effectiveness of program operations in meeting established goals and objectives. Independently preparing complex statistical and analytical reports for the Director of Procurement on the status, streamlined approaches, and/or improvements in program operations.
  • Researching and investigating new or improved business and management practices for application to Office of Procurement operations; evaluating and advising on organization, methods, and procedures; identifying problems and recommending solutions to Office of Procurement management.
  • Identifying data required for use in management and direction of USPTO acquisition and procurement programs. Developing reporting processes and systems including specifications, data gathering, and analytical techniques.
  • Analyzing new or proposed legislation or regulations to determine impact on program operations and management. Identifying necessary updates to USPTO acquisition and procurement policy guidance or operating procedures. Developing, analyzing, and evaluating new or modified program/ management policies, regulations, goals, or objectives.
  • Assisting in the continuous monitoring and assessment of acquisition and procurement programs for resource deficiencies, conflicting priorities, and compliance with program mission and goals.


Travel Required

Not required

Supervisory status
No

Promotion Potential
14

Requirements

Conditions of Employment

  • You must be a U.S. Citizen or National.
  • You must meet the definition of specialized experience.
  • You must meet time-in-grade-requirements.
  • Required to pass a background investigation and fingerprint check.
  • You must be registered for Selective Service, if applicable (www.sss.gov).
  • You must be suitable for Federal employment.

Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

Qualifications

You must meet the following United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. OPM's prescribed Group Coverage Qualification Standard for Administrative and Management Positions can be found: here . You must meet all qualification requirements including time-in-grade (refer to 5 CFR 300.604 for more information on time-in-grade) by the closing date of the job announcement.

Specialized Experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service.

Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the GS-13 grade level in the Federal service.

Specialized experience for this position includes:
  • Experience in identifying, collecting, and analyzing data to support procurement programs and operations. (Ex. Procurement Operations/Status Reports; Spend Analysis; Trend Analysis across procurement types, time, and other variables; acquisition planning and workload forecasting models.);
  • Experience in developing procedures and systems for assessing procurement programs and management processes. (Ex. Understanding and designing procurement systems requirements; Demonstrated ability to integrate customer and procurement user requirements with procurement system design; Demonstrated experience leading change management in a procurement organization including customer management, development of training and reference materials; Identify risks and potential solutions through the implementation of new systems or workflows; and/or
  • Experience in communicating analytical results both orally and in writing to develop, review and present creative solutions. (Ex. Routinely briefs procurement executives on a wide variety of procurement metrics; conceptualize, develop, and implement routine and ad-hoc procurement reports.)

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education may not be substituted for experience at the GS-14 grade level.

Additional information

Applicants applying for this position must be a United States Citizen.

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

This is not Bargaining Unit position.

This is a Public Trust position and has a risk level designation of "MODERATE".

This position requires a Financial OF-450 Disclosure. For more information on 450 filing, please visit: https://www.oge.gov

Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website .

Probationary Period- If selected, you may be required to complete an initial one-year probationary period.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

Relocation Expenses are not authorized and will not be paid.

Individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) will be eligible if they are assigned to the "well qualified" quality category under the category rating procedures. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website CTAP/ICTAP documentation requirements are listed in the ‘Required Documents' section of this announcement.

More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

All application materials become the property of the United States Patent and Trademark Office.

The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email ( oeeod@uspto.gov ) or phone (571-272-8292).

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. Your resume will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement.

The self-assessment questions relate to the following knowledge, skills, abilities, and competencies (KSA's). You do not have to respond to the KSA's.

KSA 1 - Knowledge in the application of a wide range of qualitative and/or quantitative methods for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems.

KSA 2 - Knowledge of project management principles, methods, and practices including developing plans and schedules, estimating resource requirements, defining milestones and deliverables, monitoring activities, and evaluating and reporting on accomplishments sufficient to manage assigned projects.

KSA 3 - Skill in planning, organizing, and directing team study work and to negotiate effectively with management to accept and implement recommendations, where the proposals involve substantial program resources, require extensive changes in established procedures, or may be in conflict with the desires of the activity studied.

KSA 4 - Knowledge of a comprehensive range of administrative and procurement laws, polices, regulations, and precedents applicable to the administrations of one or more important public programs.

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter.

Your resume must support your answers to the self assessment questions, or your score may be adjusted or lowered accordingly which may affect your overall final rating. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

If referred all relevant documents submitted with your application package will be forwarded to the selecting official, due weight shall be given to performance appraisals and awards in accordance with 5 CFR § 335.103(b)(3), during the interview/selection process conducted by the hiring manager.

Falsifying your background, education, and/or experience is cause for not hiring you or for changing your scored responses to questions you've answered, which may affect your overall final score.

If you are invited for an interview, you will be asked to bring a copy of your most recent performance appraisal.

Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

Your application and all required documentation must be received by 11:59 p.m. Eastern Time on the closing date of this job announcement.

A complete application consists of:

1. A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should indicate your citizenship and should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the specialized experience in the job announcement. Please Note: Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume.

Supporting Documentation:

Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) documentation:

Applicants will be asked to submit:

(1) A copy of your specific RIF notice, written notice of your expected separation or other documentation of priority consideration status; and/or Agency certification of inability to place you through RPL etc.;

(2) A copy of your latest SF-50 noting current position, grade level, and duty location;

(3) A copy of your last performance appraisal and rating; and

(4) Any documentation from your agency that shows your current promotion potential.

You can choose ONE of the following methods to submit Supporting Documents:

1) You can upload your documents when you register or update your information on the Department of Commerce application site which you access through the USAJobs site.

OR

2) You can fax your documents to 571-258-4254 using the system generated fax cover sheet.

NOTE: The preceding documentation requirements are based on job requirements and individual applicant eligibility. Not all documents are applicable to all applicants--if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement.

Review your resume and responses carefully. Responses to job questions that are not fully supported by the information in your application package may result in adjustments to your rating. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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