Duties

Summary

The Veterans Health Administration has adopted the HR Modernization and Shared Services Implementation, a new model of organizing and consolidating essential Human Resources (HR) functions and services to the VISN level. This improvement will best support the needs of the VISN's diverse workforce, and the expectations of management related to the acquisition, compensation, retention, and performance of staff as well as, the execution of HR-related functions to benefit both staff and Veterans.

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Responsibilities

POSITION: SUPERVISORY HUMAN RESOURCES SPECIALIST (Rec/Plac) GS-201-13

This position is located in the VISN's Human Resources Recruitment & Placement (R&P) Shared
Services Unit (SSU) reporting to the SSU Recruitment & Placement Chief.

Responsibilities include the implementation of R&P policies and regulations; development of local policies and procedures, and briefing VISN and medical centers' (MC) management on the status of these programs; train subordinate staff, VISN staff and management regarding the latest information; preparing communications regarding current and future requirements and information and serving as the VISN's policy and regulatory subject matter expert (SME) for these programs.

SUMMARY OF MAJOR DUTIES AND RESPONSIBILITIES

RECRUITMENT AND PLACEMENT (R&P) OVERSIGHT / EVALUATION:

• Administers the VISN's recruitment and placement activities supporting the mission and operations of the VISN and its MCs to include plans for hard to recruit positions and executes special recruitment programs to attract well qualified candidates.
• Provides R&P guidance and renders decisions on complex issues/situations unresolved by subordinates on a continuous basis through review of completed work and production goals achieved.
• Reviews administrative and technical procedures to attain maximum efficiency, economy, and effectiveness of operations. Maintains high levels of work production and sustains a high degree of database accuracy on all types of personnel actions. Assures customer inquiries are resolved promptly.
• Manages the daily operations of the R&P SSU with the responsibility for integrating and coordinating all areas of the R&P program.
• Oversees advisory services based on the VISN and MCs priorities and takes proactive measures to anticipate these future needs by prepositioning work products (vacancy announcements, job descriptions, skills assessments, etc.) in expectation of new projects and programs.
• Provides advisory services on staffing actions. Advises management on recruitment strategies, sources, and special programs. Provides managers and employees with information and interpretation of the VA's HR policies.
• Provides guidance on merit system principles, prohibited personnel practices, and the development and use of valid selection criteria.
• Assists in developing short and long range staffing plans to meet forecasted mission requirements, human capital losses, and changes in critical competencies.
• Leads internal reviews of the R&P program and procedures, with teams of specialists, collaborating with other VISN HR functional specialists, ensuring that the full scope of process, records, and information are reviewed for accuracy and that the relationship of the work performed across functions is assessed for overall accuracy, efficiency and effectiveness.
• Leads or serves as team member on special projects or comprehensive studies to examine a spectrum of problems or issues that may cross VISN/MC organizational lines. Works with other HRM functional areas' HR Specialists in identifying potential program initiatives or special projects that could improve the use of human resources, solve problems, or enhance program effectiveness. Ensures the all VISN R&P policies are reflective of current rules, regulations and procedures as mandated through VHA, VA, OPM, and other regulatory agencies.

SUPERVISORY:

• Plans and directs staffing section operations. Provides guidance and renders decisions on complex determinations unresolved by subordinates on a continuous basis through review of completed work and assessment of results obtained.
• Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases and identifies and arranges development and other training needs of employees.
• Counsels subordinates, develops performance standards, and rates staff. Encourages and acts upon employee suggestions for work improvement.

WORK SCHEDULE: Full-Time, Monday - Friday: 8:00 am - 4:30 pm (office hrs. schedule to change based on site location requirements)
TELEWORK: Available (According to agency policy)
POSITION DESCRIPTION TITLE /PD#: Supervisory Human Resources Specialist (Recruitment/Placement)/PD99973AVIRTUAL: This is not a virtual position.
PHYSICAL REQUIREMENTS: No special physical exertion is required. The work is primarily performed while sitting though some work may require periods of standing. The regular and recurring work of the position involves sitting at a desk, conferences, meetings, etc., and occasional visits to activity work sites. Occasionally incumbent is required to carry light objects, such as files, mail, supplies and papers.
RELOCATION/RECRUITMENT INCENTIVES: Not authorized.
FINANCIAL DISCLOSURE REPORT: N/A

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
None

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/25/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-13 Specialized Experience: You must have one (1) year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

• Planning and coordinating the administration of HR programs, policies, and procedures; advising top management on issues; facilitating resolutions of customer complaints and union disputes; interpreting and analyzing HR rules, regulations, policies, and procedures; Serving as an HR representative at conferences with officials of the interested in the status and direction of specific actions submitted and HR policies. Communicating effectively with all levels of management.

You will be rated on the following Competencies for this position:

• Decision Making
• Human Resources Management
• Managing Human Resources
• Organizational Stewardship
• Technical Credibility

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

Education

GS-13: There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• DD-214/ Statement of Service
• Disability Letter (VA)
• Other (1)
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.