Administrative Associate, Information Systems and Operations Management
The George Mason University, School of Business, invites applications for the position of Administrative Associate, Information Systems and Operations Management. This entry-level position is responsible for supporting the mission of the School of Business. Administratively assist the Area Chair and faculty members in the performance of their research, teaching, and service responsibilities. Provide responsive and reliable customer service to all area constituencies.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Responsibilities: The Administrative Associate position has responsibilities in the following areas:

Area Support Customer service and support for Area constituents: * Assists students and external parties in making proper connections in the Area, School, or University to address their needs; * Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food and beverage requests; * Remains current on all School of Business and University policies; * Updates Area website content; * Manages calendar of Area events and ensures event information is communicated both within the area and to appropriate School teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure Area events are being properly marketed to internal and external stakeholders; * Attends training on essential job-related functions and systems as specified in the employee developmental plan. Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of School of Business policies and procedures with University guidance; * Assists with training of new Area Support staff as requested by the School of Business Dean's Office.

Provide support for Area Chair: * Prepares and tracks all financial requests that require Area Chair approval; * Reconciles Dean's Office financial reports with Area records; * Prepares budget for expenses per faculty member when required; * Provides updates to the Chair of any Area, School, and University events and activities; * Schedules appointments for Area Chair, including virtual and in-person meetings; * Advises the Chair on suggested organizational improvements for Area; * Provides administrative support for the recruiting of new full time faculty, graduate assistants, and hourly staff (as needed) using eWork; * Assists Area Chair in coordinating activities with Adjunct faculty; * Assists Area Chair in responding to external constituents; * Executes other duties and responsibilities as assigned by Area Chair.

Area Faculty Support Administrative support for Area Faculty members: * Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material; * Processes all copy and print service requests; * Orders text books for faculty each term; * Processes supply and other orders through eVA system; * Assists in the recruiting of graduate assistants using eWork; * Administers all aspects of faculty recruitment using eWork; * Coordinates office/work station set up and orientation for new faculty members and graduate assistants; * Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, virtual meetings using university approved platforms, and other job related systems; * Arranges logistics of all Area events and candidate visits; * Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements; * Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the School of Business; * Coordinates monthly Area faculty meetings and disseminates information through Area; * Maintains Area files for faculty members and ensures proper record retention and disposal; * Assists the Dean's Office with the on-boarding of adjunct faculty.

Events Support and Special Project Work: * Provides administrative support for School wide events and program initiatives as assigned, including but not limited to, scheduling spaces, food orders, eVA procurement, equipment setup, logistics, preparing event and promotional materials, customer relations and communicating event details to appropriate School teams for marketing; * Execute School wide special projects and initiatives as assigned that support the strategic mission of the school.

Required Qualifications: * High school diploma or an equivalent combination of education and experience; some college desirable; * Excellent oral and written communication skills; * Must be able to work both independently and as a member of a team; * Well organized, self-starter, sound interpersonal skills; * Knowledge of all applications of Microsoft Office.

Preferred Qualifications: * Strong administrative background in a University setting; * College level coursework; * Knowledge of University and School of Business programs such as Sedona, EVA and Travel Request System, School applications and files, and databases and reporting formats.

For full consideration, applicants must apply for position number 00967z at http://jobs.gmu.edu by January 14, 2021; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials. Review of applications will begin on January 15, 2021 and continue until the position is filled.

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.