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Administrative Assistant & Scheduler (administrative Aide)

Employer
Fairfax County Government
Location
Alexandria, Virginia
Salary
Depends on Qualifications
Closing date
Feb 13, 2021

Job Details

Job Announcement

Independently performs a variety of administrative duties, as well as special projects for a member of the Fairfax County Board of Supervisors who represents 133,000 residents. Handles scheduling and coordinating meetings, office administration, answering and transferring phone calls, supply ordering, office maintenance coordination, event planning, scheduling community rooms, manages Mount Vernon District Board Authorities and Commissions process, special projects and other duties as requested. This is an opportunity to engage, support, and interact with people of all ages, backgrounds, and experiences. Includes community and relationship building, and provides an opportunity to grow and learn about local government. Duties are performed under general direction.

Salary: $40,000.00 or commensurate with experience.

ILLUSTRATIVE DUTIES:
  • Provides administrative and technical support to professional staff;
  • Researches, organizes and maintains legislative and other materials for board members and staff;
  • Drafts and/or edits written materials, such as correspondence and summaries of information for public dissemination;
  • Assists in planning various aspects of special projects and essential programs, to include scheduling and coordinating meetings;
  • Sets up, monitors, records, and provides staff assistance for board meetings, including evening or weekend meetings;
  • Maintains an e-mail list for electronic dissemination of materials;
  • Files, copies, and maintains records.
  • Manages and provides coordination for appointees to Boards, Authorities, and Commissions

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
  • Knowledge of techniques and practices of research methodology, data collection, and preliminary analysis;
  • Report writing;
  • Application and use of basic statistics;
  • Interview techniques sufficient to obtain information related to administrative matters;
  • Database, spreadsheet and word processing applications including basic methods of graphic presentations.
  • Ability to collect, compile and analyze qualitative and quantitative data;
  • Communicate effectively orally and in writing;
  • Establish and maintain effective working relationships with management, employees, clients, and constituents;
  • Understand program objectives in relation to departmental goals and procedures;
  • Organize and prioritize work assignments;
  • Use and understand common database, spreadsheet and word processing applications.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to a bachelor's degree in political science, public policy, public administration, business administration, English, communications, or a related field.

CERTIFICATES AND LICENSES REQUIRED:
  • Must possess, or be able to obtain, a Virginia driver's license.
  • Must possess, or be able to obtain, a notary public license from the Commonwealth of Virginia.
NECESSARY SPECIAL REQUIREMENTS:
Due to the scope and responsibilities associated with the position, the appointee must be willing and able to work evening and weekend hours.

PREFERRED QUALIFICATIONS:
The successful candidate must be familiar with local government and the legislative process, and possess exceptional written and verbal communications skills, as well as superior customer service skills. Ability to multitask, work independently and quickly change priorities. Advanced skills in Microsoft Office Suite applications to include Outlook, Teams, Word, Excel, and PowerPoint. Familiarity with Customer Relationship Management Software. Bilingual with fluency in English and Spanish, Korean, or other languages. Resident of the Mount Vernon District or southeastern portion of Fairfax County or willing to locate to the area shortly after employment.

TO APPLY: Please send your resume and cover letter outlining your education, experience, and availability to Mtvernon@fairfaxcounty.gov and include "Administrative Assistant/Aide" in the subject line.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Company

Fairfax County, Virginia is a diverse and thriving urban county. As the most populous jurisdiction in both Virginia and the Washington metropolitan area, the County's population exceeds that of seven states. The median household income of Fairfax County is one of the highest in the nation and over half of its adult residents have four-year college degrees or more educational attainment. Fairfax County also is home to an extensive commercial office market and is a major employment center.

Fairfax County Government is a great place to work, with a variety of jobs in different fields, great benefits, and an enjoyable working environment. We serve nearly one million residents in one of the largest counties in the country. Our talented employees have established Fairfax County as a leader in nearly every facet of public service and have won national recognition as innovators in local government.The size of Fairfax County government and the diversity of services it provides to citizens allows opportunities for personal growth and development, without ever having to change employers. In addition to pay, Fairfax County Government provides an employee benefits package worth approximately 25% of your salary in additional compensation. This package of benefits consists of programs designed to protect you and your family during your employment with the county and into your retirement years.


BENEFITS INCLUDE:
Health Insurance
Dental Insurance
Group Term Life Insurance
Contributory Retirement Plan
Deferred Compensation
Flexible Spending Account Programs
Long Term Disability Insurance
Long Term Care Plan
Tuition Assistance Program
Employees' Child Care Center
Virginia College Savings Plans

Fairfax County's Application Process: Fairfax County uses an online application process called NEOGOV at www.fairfaxcounty.gov/jobsfor nearly all positions.

Applicants who need assistance with the online application process are welcome to come to the Application Center at Fairfax County's HR Central where staff will be happy to work with you to establish an account and get your resume into the system. HR Central is located in the Government Center at 12000 Government Center Parkway, Suite 270, Fairfax, VA, and is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Or call 703-222-5872 for more information.

For more information on applying, please click here - https://www.governmentjobs.com/home/applicationguide.

Company info
Website
Location
12000 Government Center Parkway
Suite 270
Fairfax
VA
22035-0034
US

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