Program Specialist

Washington, D.C
Jan 13, 2021
Jan 19, 2021
Program Manager
Full Time


The Assault and Harassment Prevention Office (AHPO) is located under the Veterans Health Administration (VHA) Office of the Chief of Staff. The AHPO is responsible for overseeing the coordination and implementation of national harassment and sexual assault policies, reporting strategies, and cultural change efforts for Veterans Health Administration.
Learn more about this agency


The incumbent serves as a Program Analyst and is responsible for the following:
  • Works directly with the Director, AHPO, on the execution of specific program goals and initiatives;
  • Works with APHO leadership in assigned areas and based on analysis, develops recommendations for new policies, information letters or other programs and products;
  • Coordinates, manages, and participates in the development and execution of APHO programs for use by the VHA health care system;
  • Coordinates, manages and executes the administrative and logistical aspects of assigned projects;
  • Liaisons with other program offices in Central Office and the field as required to help articulate national goals and strategies of the APHO;
  • Conduct research literature reviews on wide range of quality health care topics to help identify and shape important priorities for the AHPO;
  • Conduct systemwide surveys and environmental scans
  • Works closely with a number of program staff offices across disciplines across the Administrations to help determine gaps in reporting and policies to make wide sweeping improvements;
  • Authors, provides input, and edits high level documents including position papers, reports, communications plans, blogs, and web content;
  • The incumbent may be assigned, as necessary, to assist with projects/assignments of a cross cutting nature such as those that are designated by the Office of the Under Secretary for Health and to coordinate and work closely with other program managers, and VHA staff, as needed;
  • Serves as a primary contact and represents VA on task forces and on work groups; and communicates with VA and other government officials on national VA harassment and assault prevention efforts
  • Has responsibility for assigned aspects of project management including priority setting, convening of appropriate project team members, coordinating project team meetings, regular reporting of project status, recording and dissemination of meeting minutes and notes on specific projects, preparing briefings and reports on progress and of findings;
  • Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives.
Work Schedule: Monday through Friday 8:00am - 4:30pm
Compressed/Flexible: Available
Telework: Ad Hoc only
Virtual: This is not a virtual position.
Position Description/PD#: 03257-O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/15/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: establish and foster effective relationships at all levels of the organization to promote professionalism; manage, guide and provide oversight of projects to ensure effective project management processes are followed; author and edit training materials, presentations, and communications documents; prepare written communications in succinct and organized manner; interpret and apply laws, regulations, policies, standards, or procedures that address disruptive behavior; prepare communication plans and social media content for national audience; conduct trend analyses; conduct research and analyses and compile data results; undertake or participate in special projects or ongoing analyses that have high priority for high level management; participate in adhoc working groups that support strategic priorities; conduct high level data analyses to track and trend project progress and incremental changes; effectively manage projects that have national implications; coordinate with program officials and field staff to ensure projects are on time and within scope; provide regular updates to senior officials on program/project status; prepare written communications to include comprehensive social media messaging and website updates; author high level written communications that will be published nationally; prepare or provide input to reports, write or edit communications plans, strategic documents, presentations, training materials; conduct research analyses and compile data results; prepare presentations for wide variety audience both internal external; conduct environmental scans; and coordinate logistics for national task forces, steering committees or work groups.
You will be rated on the following Competencies for this position:
  • Project Management
  • Interpersonal Relationship
  • Written Communication
  • Research and Analysis
  • Verbal Communication
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: No special physical exertions required. The work is primarily performed while sitting, though some work may require periods of standing. The regular and recurring work of the position involves sitting at a desk, conferences, meetings, etc.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://:// .


There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume
  • Most recent SF-50 if you are a current or former Federal employee (dated 10/11/2020 or later) - NOTE: The first 3 numbers of block 40 of this SF50 should be in between 125 through 136
  • CTAP/ICTAP documentation
  • If you are a current or former Federal employee applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements. Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old.
  • The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    • Cover Letter
    • SF50 That Reflects Time in Grade (see announcement for examples)
    • Additional Document(s)
    • Resume
    • Separation Notice (RIF)
    • SF-50/ Notification of Personnel Action

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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