Administrative Assistant

Washington, DC
Jan 09, 2021
Jan 15, 2021
Full Time
Position Summary: Under the supervision of the Station Manager, an administrative assistant is responsible for providing administrative support to the station. Individual tasks could include: maintaining employee and other records; screening job candidates and ensuring completion/routing of required documents; processing applicant, newhire and employee transactions through the human resources information system; coordinating employee badging activities; managing employee uniform program; maintaining work schedules, billing processes, compiling reports; processing internal/external communications; coordinating audio and drug screening programs; assisting employees with benefit enrollment. In some locations, the Administrative Assistant could also be responsible for interviewing candidates and/or assisting with ramp, cabin service, operations or training duties. Essential Functions : Maintain strict confidentiality of all station personnel records and any other employee information. Ensure complete processing of employment applications and new-hire paperwork including occasionally interviewing potential employees and keeping track of applicant information. Maintain personnel records of active and inactive employees according to Company policy established by Human Resources. Enter new hire information, personnel changes, personal data changes and payroll information into HRIS. Collect fingerprints for the US Postal Service access approval. Coordinate fingerprinting and badging applications for Security Identify Display Area access. Manage employee uniform program. Maintain schedules, compile reports, and prepare billing information. Maintain OSHA records and administer on-the-job injury reporting. Ensure required posting and corporate information are updated and displayed as required. Open, sort, and distribute incoming correspondence including faxes and email messages. Process internal/external communications to correct person and/or department. Coordinate hearing test and drug screening programs. Assist employees with benefits enrollment and with questions/issues related to benefits. In some locations, the Administrative Assistant may be required to assist with ramp, cabin service, operations and/or training duties. All other duties as assigned. This description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Particular functions, tasks and requirements may vary or be added depending upon the location and operational requirements. The text on this site does not represent a contract of employment and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

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