Administrative Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 12, 2021
Closes
Jan 14, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

The Capital Projects and Facilities Management Division is responsible for capital projects, building operations, and facilities maintenance support functions. This position provides administrative support to Court Executive Service officials in the Capital Projects and Facilities Management division.

Learn more about this agency

Responsibilities

Brief Description of the Major Duties:
  • Greets visitors and handles incoming and outgoing calls, refers callers and visitors to supervisor as appropriate or ascertains the nature of the visit or call and refers to the appropriate party.
  • Receives, reads, sorts and distributes incoming correspondence. Determines what should be referred to the supervisor for action and distributes the remainder to staff members. Sets up controls on correspondence with deadlines and follows-up to ensure that required actions are completed timely. Makes final review of all correspondence originating in the office for proper format, grammatical accuracy, conformance with published directives, and proper concurrence and clearance.
  • Composes correspondence of a non-policy nature from brief oral instructions. Prepares interim replies on action documents and composes memos for the record for distribution on matters of common interest.
  • Gathers materials on request for use in preparing for staff studies, correspondence, reports, reviewing actions, program planning, conferences and other purposes.
  • Locates material from records and files or other organizational components; extracts, compiles and summarizes the material.
  • Maintains a calendar of appointments, meetings and conferences for the supervisor; makes appointments, sets dates for meetings or conferences, and accepts requests for participation. Ensures meetings do not conflict and reminds the supervisor of appointments, reschedules or shifts in appointments as necessary.
  • Makes necessary arrangements for conferences and meetings such as obtaining conference rooms, notifying-conferees, assembling background and reference materials. Attends conferences as appropriate, takes notes and prepares summaries of meetings to include notations of assignments and deadlines.
  • Maintains subject matter and related files necessary to conduct work in supervisor's office including supervisor's personal and confidential files. Determines the need for establishment of new files, or revision of existing file structure. Locates files, or material and information contained in the files as requested.


Travel Required

Not required

Supervisory status
No

Promotion Potential
10

Requirements

Conditions of Employment

  • Probationary period of one (1) year.
  • Background and security investigation are required.


To qualify for this position, you must submit the following:
1. Resume
2. Completed Vacancy Questionnaire
3. Documentation /Proof of Education (e.g. copy of HS diploma, GED certificate, college transcript or degree)
4. List of three (3) professional references

All required documentation must be received by the closing date of the announcement.

Qualifications

Minimum Qualifications: High School diploma or G.E.D, plus five (5) years of general secretarial or clerical experience. Experience in a court or legal environment, proficiency with using IT Service Management software(s), and project management or facilities related experience is highly preferred.

Education Substitution:
  • Associates degree plus three (3) years of general secretarial or clerical experience.
  • Bachelors degree plus one (1) year of general secretarial or clerical experience.

Documentation of education (copy of HS diploma, G.E.D, college diploma, transcript, or certificate) must be submitted with your application or your application will not be considered.

The incumbent should be an enthusiastic and engaged professional who enjoys working with a diverse group of Court personnel and customers and lives the DC Courts' values of Accountability, Excellence, Fairness, Integrity, Respect, and Transparency.


Education

To qualify based on education, upload a copy of your college transcript or degree. The transcript must show the name of the college or university, your name, list of courses with credit hours, major(s), and grade-point average or class ranking.

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for District of Columbia Courts employment. You can verify your education here: http://ope.ed.gov/accreditation/.

Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at time of application to receive credit for that education. For further information, visit: https://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

This job is being filled by an alternative hiring process and is not in the competitive Federal civil service.

Please note there is a mandatory one year probationary period for all non-judicial new employees.

All required information must be received by the vacancy announcement closing date.

The safety of DC Court employees, contractors and the public is a top priority. In compliance with the guidelines published by the Center for Disease Control and Prevention, the Courts has maximized its telework flexibilities. The ability and readiness for employees to telework impacts operational requirements and capabilities. This includes having a personal computer, tablet or mobile device which is not shared with secure internet connectivity.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the minimum qualification requirements. Answers submitted in the questionnaire must be supported on your resume.

Your resume must reflect the relevant experience and that you meet the minimum qualifications or your application will not be considered.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

1. Resume
2. Completed Vacancy Questionnaire
3. Documentation /Proof of Education (e.g. copy of HS diploma, GED certificate, college transcript or diploma)
4. List of three (3) professional references

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs