Supervisory Health System Specialist (Executive Assistant)

4 days left

Washington, D.C
Jan 12, 2021
Jan 20, 2021
Full Time


The Supervisory Health System Specialist serves as the Executive Assistant to the Deputy Under Secretary for Health (DUSH). In this role the Executive Assistant will serve as the alter ego and principal staff advisor to the DUSH for executive level program and operation initiatives within the Veterans Health Administration.
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The primary responsibilities of this GS-15 Supervisory Health System Specialist position include but are not limited to:
  • Serving as an executive level liaison using expert knowledge and experience in management of the healthcare delivery systems to support executive level program and operation initiatives.
  • Serving as the conduit for information flow and management of assignments between the VA or VHA Staff Offices external and internal to the office of the Deputy Under Secretary for Health.
  • Exercising delegated authority to sign documents and commit resources to program initiatives that are considered under the scope purview and known viewpoints of the office.
  • Managing the administrative and operational functions of the DUSH.
  • Overseeing human capital, financial management, quality management, strategic planning and project management within the DUSH.
  • Developing and reviewing documents that cover a wide range of subjects that vary in technical complexity.
  • Performing data collection from other VA or Government organizations such as Finance, GAO, FDA, and OIG.
  • Conducting special or confidential assignments involving complex, confidential or sensitive issues.
  • Reviewing all written materials prepared by staff for the DUSH's approval.
  • Establishing, monitoring, reviewing, and improving systems and procedures for tracking and maintaining correspondence.
  • Developing internal administrative policies, guidelines and procedures.
  • Briefing management on implications of actions proposed and making recommendations to approve, disapprove or modify specific proposals.
  • Serving as the first level supervisor for administrative staff assigned to the DUSH Office.

Work Schedule: Monday-Friday, 8:00am-4:30pm
Telework: Ad Hoc
Virtual: This is not a virtual position.
Position Description/PD#: 00002-0
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/15/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Individual Occupational Requirement: In order to meet the basic requirement of the Health System Administration, 0671 Occupational series, you must possess an undergraduate or graduate level degree with a Major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.
You must possess progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency; and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
Specialized Experience: In addition to the Individual Occupational Requirement outlined above, you must have one year of specialized experience equivalent to at least the next lower grade (GS-14) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Managing, planning, coordinating resources and negotiation with top management officials within and outside the organization;
  • Selecting and applying appropriate program evaluation and measurement techniques in order to determine the extent of compliance with rules and regulations issued by VA/VHA;
  • Evaluating the content of new or modified legislation for projected project impact on VHA programs and resources;
  • Developing new methods and approaches in planning, integrating, and evaluating programs for the agency;
  • Explaining the purpose, scope, method and results of projects and studies to both technical and non-technical audiences;
  • Counseling top agency officials who may appear before Congressional committees and the national media concerning the agencies workload, performance analysis and resource allocation initiatives;
  • Performing the full range of supervisory duties to include performance management, disciplinary actions, leave administration, reviewing and assigning work.
You will be rated on the following Competencies for this position:
  • Administration and Management: Provide comprehensive complex administrative services to senior level VHA officials.
  • Organizational Performance Analysis: Knowledge of the methods, techniques, and tools used to analyze program, organizational, and mission performance; includes methods that deliver key performance information (for example, comparative, trend, diagnostic, root cause, predictive) used to inform decisions, actions, communications, and accountability systems.
  • Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing presentations; listens to others, attends to nonverbal cues, and responds appropriately.
  • Technical Competence: Understands and appropriately applies procedures, requirements, regulations, and policies related to healthcare management, VHA healthcare delivery and operations.
  • Analytical Thinking: Solves complex problems/issues quickly and effectively, involving a methodical step-by-step approach to thinking; breaks down complex problems into single and manageable components and considering each part in detail; Makes a systematic comparison of various alternatives; Notices discrepancies and inconsistencies in available information; Identifies a set of features, parameters, or considerations to take into account.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. Travel between office buildings will be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://:// .


There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume
  • Most recent SF-50 if you are a current or former Federal employee (must be dated 10/11/20 or later). NOTE: The first 3 numbers of block 40 of this SF50 should be in between 125 through 136
  • CTAP documentation (if applicable)
  • Transcript(s)
  • If you are a current or former Federal employee applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements. Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held;
    • Promotions with an effective date more than one year old;
    • SF-50's at the highest grade held with an effective date more than one year old
    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • Most Recent SF-50 dated on or after 10/11/2020
    • SF-50 for time-in-grade eligiblity
    • Performance Appraisal
    • Resume
    • Separation Notice (RIF)
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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