HR Specialist (Staffing & Classification)

Washington, D.C
Jan 12, 2021
Jan 19, 2021
Human Resources
Full Time


This position is located in the Office of Human Resources (OHR), Executive Office, Environment and Natural Resources Division. OHR is responsible for administering human resources and payroll functions throughout the Division in Washington, DC and field offices. The incumbent provides advice on a range of HR matters to managers and employees; serves as technical authority in staffing, placement, and human resources policies and procedures; and provides support for personnel/payroll actions.
Learn more about this agency


As an HR Specialist you will:
  • Provide advice and guidance to managers and employees on employment, recruitment, and staffing, and apply laws, regulations, and guidelines to ensure compliance with regulatory requirements.
  • Utilize USA Staffing to prepare merit promotion and delegated examining job announcements.
  • Review applications to determine minimum qualifications, apply rating criteria, or conduct rating panels.
  • Issue referral certificates to selecting officials and provide feedback to applicants regarding the status of their applications.
  • Prepare job analysis, crediting plans, assessment questions, and vacancy announcements for Merit Promotion and Delegated Examining Unit recruitments.
  • Respond to written and oral inquiries from managers, employees, and applicants on a range of staffing, recruitment, and classification matters.
  • Provide advice and guidance to managers on various programs such as Student Pathways, Schedule A hiring, Veteran hiring, and Senior Executive Service.
  • Prepare and complete all employment and hiring processes including initiating background investigations and process personnel actions.
  • Conduct new employee orientation.
  • Classify position descriptions and write evaluation statements.
  • Process a variety of personnel actions such as accessions, separations, promotions, name changes, and SCD changes.
  • Process personnel/payroll actions by coding, verifying, and keying data into the National Finance Center (NFC) automated personnel/payroll system.
  • Obtain Request for Preliminary Employment Data (SF-75) information from other agencies when employees are transferring in.
  • Ensure that electronic Official Personnel Folders (eOPF) are accurate and contain all required actions.
  • Provide technical advice and assistance to employees, supervisors and timekeepers regarding timekeeping, annual and sick leave, overtime, comp time, hours of work and holidays.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. citizen or national.
  • You must complete a background investigation to include pre-employment drug testing.
  • Selective Service Registration is required, as applicable.
  • You must complete or have completed a one-year probationary period.
  • You must maintain a bank account for direct deposit of salary.


To qualify for GS-11 : You must have one of the following:
  • One year of specialized experience at, or equivalent to, the GS-9 Federal grade level or above performing staffing and placement activities; preparing vacancy recruitment documents; reviewing employment applications for minimum qualification requirements; and processing personnel/payroll actions; or
  • Three (3) full academic years of graduate level education or the successful completion of a Ph.D. or equivalent doctoral degree that demonstrates the knowledge, skills, and abilities necessary to do the work; or
  • A combination of specialized experience and relevant education that, when combined, is equivalent to 100% of the minimum qualification requirement. (Only graduate education in excess of the first full year may be used in this calculation.)

  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time in Grade : Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement.

    YOUR RESUME MUST support your responses to the online questionnaire. Failure to provide support may result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

    YOUR RESUME MUST provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating.

    Only experience and education obtained by the closing date of this announcement will be considered.

    To preview questions, please click here: .


    Additional information

    Interagency Career Transition Assistance Plan (ICTAP): ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The Career Transition Assistance Program (CTAP) provides eligible surplus and displaced competitive service employees in DOJ with selection priority over other candidates for competitive service vacancies.

    If you have received written notification of your eligibility for consideration under CTAP/ICTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP/ICTAP eligibility and you are well-qualified for the position. To be well qualified, you must satisfy all qualification requirements and score 85 or better on established ranking criteria.

    Veterans Employment Opportunity Act (VEOA): VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement. You can find additional information at:

    Military spouses: If you're a military spouse, you may be eligible to apply using a non-competitive process designed to help you get a job in the federal government. You're eligible if you are a spouse of an active duty member of the armed forces; a spouse of a service member who is 100% disabled due to a service-connected injury; or a spouse of a service member killed while on active duty. You must meet certain criteria for each of these eligibility categories. Learn more about the specific criteria for military spouses .

    Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes to, and reference "Federal Career Opportunities" in the subject line. Additional information is found at:

    Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at:

    Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Please review the link below for an overview of the benefits currently offered to Federal employees.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your resumé and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

    All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
    • Staffing & Placement
    • Human Resources Policies & Procedures
    • Processing Personnel/Payroll Actions
    • Customer Service
    • Communication
    • Performance & Awards

    Please Note: Additional candidates may be selected if more positions become available in the Division within 90 days after the HR office issues the selection certificate.

    Background checks and security clearance

    Security clearance

    Drug test required

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process

    Required Documents

    • Resumé demonstrating relevant experience and dates the experience was obtained (cover letter optional).
    • SF-50, Notification of Personnel Action, which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility. Do not submit an Award personnel action.
    • For Federal employees, performance appraisal issued within the last 12 months.
    • Veteran preference documentation, if applicable for VEOA consideration.
    • ICTAP/CTAP documentation, if applicable.
    • Schedule A documentation, if applicable.
    • Supporting documentation for other special appointment authorities, if applicable.
    • Your online responses to the Occupational Questionnaire.
    Your resumé MUST include full employment information such as periods of employment with month/year started and ended, title of position(s), PT hours worked, and description of duties. If Federal employment, include the grade of the position(s).

    Do not include the following types of information in your profile or resume:
    • Classified or government sensitive information
    • Social Security Number (SSN)
    • Photos of yourself
    • Personal information, such as age, gender, religious affiliation, etc.
    • Encrypted and digitally signed documents
    To prove eligibility for the special CTAP/ICTAP selection priority, you must submit a copy of your latest performance appraisal showing a rating of at least fully successful AND one of the following :
    • A separation notice;
    • A "Notice of Personnel Action" (SF-50) documenting separation;
    • An agency certification that you cannot be placed after injury compensation has been terminated;
    • An OPM notification that your disability annuity has been terminated; or
    • A Military Department of National Guard Bureau notification that you retired under 5 U.S.C. 8337(h) or 8456.
    Additional information about CTAP/ICTAP eligibility can be found at

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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