Paralegal (Executive Legal Assistant)

3 days left

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 11, 2021
Closes
Jan 19, 2021
Hours
Full Time
Duties

Summary

This position is located in the Office of General Counsel for the Federal Mediation and Conciliation Service (FMCS or Service). The duty location for this position is Washington, D.C.
Learn more about this agency

Responsibilities

As a Paralegal Specialist, incumbent is responsible for providing guidance and support to the General Counsel and attorneys in the Office of General Cousel. Major duties and responsibilities of this position include:
  • Designated as the Assistant to the Chief FOIA Officer and assists in preparing responses to FOIA requests under the supervision of the Chief FOIA Officer. Works with attorneys as a point of contact with the Department of Justice and other federal agencies on FOIA matters pertaining to FMCS. Maintains a computerized log for FOIA requests and sends acknowledgement letters for FOIA requests received. Prepares and submits FMCS's Quarterly, Chief, and Annual FOIA reports to the Department of Justice. Utilizes FOIAxpress to send requests to relevant departments, send responses to requesters, and to track responses and deadlines. Monitors changes in information guidelines and policies for the federal sector.
  • Responsible to assess confidentiality of documents and to maintain confidential documents of OGC in a secure manner.
  • Screens calls and visitors to the General Counsel's main office, referring to staff members and forwarding to the General Counsel those calls or visitors requiring their attention.
  • Manages the calendar of attorneys in OGC and maintains the OGC calendar with important proceedings such as reports and court dates. Schedules appointments for the attorneys to attend meetings and events. Makes airline and hotel reservations for travel by the General Counsel and staff, coordinates travel, prepares itineraries, etc. Follows through with any reimbursements and/or receipts to be processed.
  • Keeps calendar of all litigation deadlines and creates and maintains case dockets. Manages litigation logistics such as arranging interviews and deposition.
  • Assists in the creation and distribution of all documents and manages all legal files for the OGC both electronic and physical (i.e., pleadings, correspondence, regulatory and compliance filings, travel, etc.) Implements and maintains a filing system ensuring all files are organized and accessible.
  • Maintains and updates contact information for lists, courts, complainants, agencies, etc., in addition to managing OGC project charts.
  • Monitors the OGC and FOIA mailboxes and directs all incoming correspondence to the appropriate attorney and may prepare draft responses at the request of the General Counsel or attorneys. Reviews outgoing correspondence and reports prepared by staff members to ensure proper format, proofreading for spelling accuracy, and correct grammatical content. Assembles information from files and reference materials in response to inquiries. Organizes correspondence, memoranda, documents, and reports for the signature of the General Counsel and attorneys and maintains records and files.
  • Conducts online legal research, reviews legal documents, cite-checks factual and legal citations. Labels and organizes discovery documents and exhibits, including Bates Stamping as well as preparing appendices, tables, and deposition documents. Drafts privilege logs as well as drafts, issues, and manages litigation hold memoranda.
  • Files pleadings and other documents with administrative bodies, including the EEOC and MSPB.
  • Receives subpoenas and other legal documents that are served on FMCS and assembles responses and pleadings prepared by the OGC attorneys, as requested.
  • Assists in the administration of FMCS's ethics program by directing inquiries to the Designated Agency Ethics Official(DAEO) or the alternate DAEO and ensuring prompt responses are channeled to personnel as appropriate. Responsible fortracking outside activity forms as well as sends, tracks, and files Post-Employment ethics briefing memos. Schedules New Employees Ethics training orientations.
  • Tracks 450 and 278 submissions, certifications, and trainings and assistants with conflict checks with regards to outside activities and financial disclosures.
  • Reviews employees' responses to OGC's requests for information on forms AB-76 and ensures that payments from non-federal sources are properly recorded on the form before submission to the DAEO for approval. Schedules agency and individual ethics briefings. Assists with the 1353 report and filing.
  • Maintains records of all Congressional Inquiries received by the OGC. Reviews responses to inquiries prepared by other offices prior to approval by General Counsel. Maintains Congressional liaison files for the FMCS.
  • Maintains time and attendance records and prepares timecards for the General Counsel and staff.
  • Serves as the Records Manager and Website Content Manager for OGC. Ensures adherence to NARA records retention schedule and maintains records that are CUI.
  • Utilizes ROCIS/Federal Register Assistance to assist attorneys in creating and publishing regulations, drafting and submitting the Unified Agenda, creating ICR packages, and any other assigned tasks.
  • Performs other related duties as assigned.


Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • U.S. Citizenship is required.
  • All qualifications and time-in-grade requirements must be met by the closing date of the announcement. Federal applicants must submit an SF-50 to show status and time-in-grade.
  • Males ages 18 through 25 must be registered with the Selective Service.
  • Position is not in the Bargaining Unit.
  • Recruitment incentives are not authorized.
  • Student loan repayment incentive is not authorized.
  • Background investigation is required.
  • A one year probationary period may be required.


Qualifications

THE FOLLOWING QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE: 01/20/2021

To qualify for this position at the grade GS-09, you must possess: One full year (52 weeks) of specialized experience at or equivalent to the Federal GS-07 grade or pay band effectively demonstrating the competencies required to successfully perform the duties of this position. Specialized experience is defined:
  • Preparing and responding to FOIA request and agency employees with knowledge of FOIA, the Privacy Act, ADR, labor laws, Title VII and ethics;
  • Utlizing research methods to extract important material and provide conclusive facts for review;
  • Researching legal cases and related information using applicable reference sites and sources;
  • Utilizing the RISC/OIRA Consolidated Information System (ROCIS);
  • Establishing and managing an electronic and physical filing system and training others in its use;
  • Communicating orally and dealing effectively with management official, agency employees and other individuals at various levels;
  • Writing in a clear and concise manner as well as editing and formating correspondence, memoranda, documents, and/or reports;
  • Organizing work and keeping track of numeous details related to the work;
  • Formatting pleadings, motions, and briefs are required by the appropriate rule or policy;
  • Drafting simple pleadings and motions

To qualify for this position at the grade GS-11, you must possess: One full year (52 weeks) of specialized experience at or equivalent to the Federal GS-09 grade or pay band effectively demonstrating the competencies required to successfully perform the duties of this position. Specialized experience is defined:
  • Preparing and responding to FOIA request and agency employees with extensive knowledge of FOIA, the Privacy Act, ADR, labor laws, Title VII and ethics;
  • Utlizing developed research methods to extract important material and provide conclusive facts for review;
  • Researching legal cases and related information using applicable reference sites and sources in solving complex technical issues;
  • Independently utilizing the RISC/OIRA Consolidated Information System (ROCIS);
  • Establishing and managing an electronic and physical filing system and training others in its use;
  • Communicating orally and dealing effectively with management official, agency employees and other individuals at various levels;
  • Writing in a clear and concise manner as well as editing and formating correspondence, memoranda, documents, and/or reports;
  • Organizing work and keeping track of numeous details related to the work and independently setting priorities and planning work to meet deadlines;
  • Formatting pleadings, motions, and briefs are required by the appropriate rule or policy;
  • Drafting pleadings and motions


Merit promotion applicants must meet time-in-grade requirements as defined in 5 CFR 300, Subpart F.
One year at the GS- 07 level is required to meet the time-in-grade requirements for the GS -09 level.
One year at the GS- 09 level is required to meet the time-in-grade requirements for the GS- 11 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

ATTENTION TO DETAIL- Is thorough when performing work and conscientious about attending to detail.

LEGAL, GOVERNMENT AND JURISPRUDENCE - Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, government regulations, executive orders, agency rules, government organization and functions, and the democratic political process.

MANAGES AND ORGANIZES INFORMATION - Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

TECHNOLOGY APPLICATION - Uses machines, tools, or equipment effectively; uses computers and computer applications to analyze and communicate information in the appropriate format.

Current status candidates must meet Time-in-Grade (TIG) by the closing date of this announcement. To allow us to verify that you meet Time-In-Grade requirements, provide any of the following SF-50s:
  • Competitive or career-ladder promotion to your highest grade (this does not include 120-day temporary promotions)
  • With-In-Grade (WGI) increase at your highest grade (this does not include quality step increases (QSIs)
  • Competitive career/career-conditional appointment to your highest grade.
  • SF-50 at your highest grade held, that is at least one year older than the announcement closing date of 01/20/2021.


Education

This job does not have an education qualification requirement.

Additional information

If you are unable to apply online or need to fax a document please contact the FMCS Office of Human Resources for additional assistance at (202) 606-5460.

Click here for information on " Federal hiring for individuals with disabilities ".
  • Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees . Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. A false representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
  • E-Verify: FMCS participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their social security numbers.
  • Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
  • Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): Click here

    FMCS supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility may be discussed during the interview process.

    If needed, this announcement may be used to fill additional vacancies.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/ or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the FMCS Office of Human Resources at (202) 606-5460. You must contact the Reasonable Accommodations Program prior to the closing date of this announcement to receive assistance.

    Submission of a resume alone is not a complete application. To apply for this position, you must provide a complete online Application Package that includes:
  • A current Resume - For resume writing guidance, please visit USAJOBS Resources Center or view their video tutorial . If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates (month/year) for paid and non-paid work experience, including the average number of hours worked per week for each job title listed. You must also ensure that the duties performed are clearly matched to each period of employment. If we cannot determine that you have performed qualifying duties for at least one year, then you may be rated ineligible.
  • A complete Assessment Questionnaire
  • Other supporting documents to be submitted with application:
  • SF-50: Federal applicants must submit an SF-50 (Notification of Personnel Action) that shows status and time-in-grade, and its full performance level. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: National Personnel Records Center, Annex, 1411 Boulder Boulevard, Valmeyer, IL, 62295; FAX (618) 935-3014; Email CPR ; or visit the National Archives Website .(REQUIRED)

    Most recent performance appraisal (REQUIRED)

    Veterans' Preference Documentation, if applicable, a DD-214 Member 4 copy, which shows type of discharge. If still active, provide an official Statement of Service. Any other documentation such as VA letter documenting disability, SF-15, and any other required supporting documentation based your veterans' preference claim.

    For Résumé and Application Tips visit the USAJOBS Resource Center .

    The complete Application Package must be submitted by 11:59 PM (EST) on 01/20/2021.

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