Contract Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 11, 2021
Closes
Jan 19, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Department of Labor (DOL), Office of the Assistant Secretary for Administration and Management (OASAM), the Office of the Senior Procurement Executive (OSPE).

This position is inside the bargaining unit.

Learn more about this agency

Responsibilities

This is a developmental position. The full performance level is a GS-13. At the lower levels, major duties include the following:
  • Provides and coordinates administrative contract support services for all pre-award and post-award activities for acquisition of supplies and services.
  • Actively participates in all phases of the acquisition process.
  • Reviews purchase requisitions and provides recommendations of the appropriate method of procurement to Branch Chief or Contracting Officer.
  • Prepare draft determination and findings; aids in the preparation and assembly of solicitation documents.
  • Performs evaluation of business proposals. Analyzes proposals in negotiated procurements for compliance with the scope of work and evaluation criteria set forth in the solicitation.
  • Performs cost/price analysis, prepares a pre-negotiation position, review and critique the technical performance evaluation prepared by the program office.
  • Brings potential problems to the attention of the supervisor and provides feedback on special and on-going projects and assignments, as necessary.
  • Provide technical assistance to program personnel and discuss contractual prices, terms and conditions.
  • Develops and leads debriefing meetings for unsuccessful offers.
  • Ensures contractual documents are prepared in accordance with applicable regulations, under supervision.
  • Preparation of preliminary notice by the Government to exercise an option; preparation of the required determination and findings; and preparation of the contract.


Travel Required

Not required

Supervisory status
No

Promotion Potential
13 - There is no obligation to provide future promotions to you if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, the need for an employee promoted to the higher level, and supervisory approval.

Requirements

Conditions of Employment

  • Must be at least 16 years old and a U.S. Citizen.
  • Candidate required to obtain the necessary security/investigation level.
  • Requires a probationary period if the requirement has not been met.
  • Appointment to this position may require a background investigation.


Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

Qualifications

BASIC REQUIREMENTS

A. A 4-year course of study leading to a bachelor's degree with a major in any field;

OR

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contract, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for position they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.

In addition to the Basic Requirements listed above, applicants must also meet the following:

For the GS-07: Applicant must have 52 weeks of specialized experience equivalent to at least the next lower graded level, GS-05, in the Federal Services.

Specialized experience is experience that includes but is not limited to: applying basic knowledge of Federal Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration. Experience assisting with contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and labor hour and contract methods to include simplified acquisitions, negotiations, and multiple awards. Ability to communicate orally and in writing in a clear and concise manner.

For the GS-09: Applicant must have 52 weeks of specialized experience equivalent to at least the next lower graded level, GS-07, in the Federal Services.

Specialized experience is experience that includes but is not limited to: applying acquisition regulations, contract law, and procedures applicable to acquisition and contract administration. Experience working with contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and labor hour; and contract methods to include simplified acquisitions, negotiations, and multiple awards. Experience applying knowledge of contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract. Applying practical use of an electronic Contract Writing System.

For the GS-11: Applicant must have 52 weeks of specialized experience equivalent to at least the next lower graded level, GS-09, in the Federal Services.

Specialized experience is experience that includes but is not limited to: work experience that includes applying acquisition regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts. Experience working with different contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, negotiations, and multiple awards. Experience sufficient to monitor contractor performance and compliance with all terms and conditions of the contract and experience with electronic Contract Writing and Management System and in order to fully solicit, award, and administer contracts.

OR

TO SUBSTITUTE EDUCATION FOR EXPERIENCE APPLICANTS MUST PROVIDE PROOF OF COMPLETION OF DEGREES IF APPLICABLE.

GS-7: 1 full year of graduate level education or superior academic achievement as listed below: Superior Academic Achievement (SAA) is automatically qualifying for the GS-7 level. SAA is based upon one of the following three criteria: 1) Class standing - you must be in the upper third of the graduating class in the college, university or major subdivision based on completed courses; or 2) Grade Point Average (GPA) - you must have a cumulative GPA of 3.0 or higher (out of a possible 4.0) based on 4 years of education or based on courses completed during the final 2 years or a 3.5 GPA in the major field of study completed during the final 2 years of the curriculum; or 3) Election to membership in a national scholastic honor society.

GS-9: A master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B., or J.D., if related

GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related

Education

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.

Additional information

Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 and 27 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Contracting/Procurement: Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.

Problem-solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Oral Communication: Oral Communication- Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.

Written Communication: Written Communication- Writes in a clear, concise, organized, and convincing manner for the intended audience.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Resume are required to provide a resume by creating one in USAJOBS or uploading one of your choosing. Cover letters are optional. To receive full consideration for relevant and specialized experience, please list month, year, and the number of work hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to the vacancy questionnaire.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

Special/Non-Competitive Appointing Authority Documents

- Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):(a) 30% or More Compensable Disabled Veterans (DAV) (b) Military Spouses (MISP)

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act . This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

- Unofficial Transcript(s) (in English) - submit if using education as a basis for qualifying for this position. If so, you must submit all applicable academic transcripts demonstrating that you meet the qualifying educational requirements (ex. BA/BS, MA, JD, PHD, etc). If specific course work is required to qualify, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit.

You may upload your transcript(s) as one document (3 MB size limit). If over 3 MB, please submit via fax feature.

OFFICIAL Transcripts MUST BE RECEIVED prior to selection and report date. Reference the "Education Section" for College Transcript and Evaluation of Foreign Education.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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