Staff Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 11, 2021
Closes
Jan 14, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

THIS IS A TEMPORARY PROMOTION TO SERVE AT THE PLEASURE OF THE COMMISSIONER, WITH POSSIBILITY OF EXTENSION UP TO A MAXIMUM TERM OF FOUR YEARS.

Upon completion of the temporary promotion(s) the employee will return to the grade level held prior to selection under this vacancy announcement.

This position is located in the Office of Commissioner Nathan Simington.

RELOCATION EXPENSES WILL NOT BE PAID.

Learn more about this agency

Responsibilities

Performs a wide range of specialized administrative and clerical assignments requiring a good working knowledge of the telecommunications industry as well as the Communications Act.

Maintains calendars, schedules meetings, conferences, appointments and conference calls for the Commissioner's staff.

Responds to inquiries, both telephonically and in writing. Drafts and types letters and memos in response to inquiries to the Commissioner's office. Material typed is of a general, specialized and highly technical nature such as reports, letters, memoranda, speeches, dissenting and concurring statements on Commission actions and similar information.

The incumbent conducts extensive research and consults subject matter experts in order to respond to inquiries and other related matters.

Ensures correct grammar, spelling, punctuation, and required format. Prepares and maintains a variety of managerial reports, and reviews correspondence and other documents for conformance.

Devises procedural changes to improve administrative functions of the office.

Makes travel arrangements; prepares time and attendance; receives and screens calls and visitors; and receives and screens incoming mail.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • FCC Employees Only

In order to be considered for this position, applicants must:

-Currently be employed in the Federal Communications Commission in positions serving under career or career conditional appointments.

Qualifications

Applicants must meet eligibility and qualification requirements by the closing date of this announcement. Current Federal employees must meet time-in-grade requirements by the closing date of this announcement.

Specialized Experience: Applicants must have a minimum of one year of specialized experience equivalent to at least the GS-08 in the Federal service. For this position, specialized experience includes the following: 1) receiving visitors and answering telephone calls from a diverse group of individuals (e.g., congressional staff, representatives of international organizations and/or foreign governments, other high-ranking government and industry officials); 2) responding to inquiries on a wide range of topics from a wide variety of individuals within and outside the organization; 3) maintaining appointment schedules, and arranging conferences, events, and meetings for a high level official (e.g., top agency official, executive, CEO) and their staff; 4) maintaining filing systems and automated tracking systems, and 5) preparing travel documents for domestic and international travel.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Education

Additional information

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All applicants will be rated on the extent and quality of experience and education relevant to the duties of the position. An automated score is administered based on the on-line application process used. Eligible applicants will receive a numerical rating based on their responses to the job specific questions for this position.

There are several parts to the application process that affect the overall evaluation of your application including:

1. the core questions
2. the vacancy questions
3. supplemental documentation (e.g., DD-214, SF-50, SF-15, transcripts), if applicable; and
4. your resume.

Applicants will be rated ineligible, if they do not respond to job specific questions provide supplemental documents and submit resume. For more information, please click on Rating Process

You will be evaluated for this position on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs):

Ability to manage an executive's schedule, make travel arrangements, and arrange meetings by contacting participants, assembling correspondence, background materials, records, reports, and other materials.

Ability to work effectively with a variety of personnel at all levels, including the highest executive levels, both within and outside the organization.

Knowledge of applicable computer systems such as Power Point, Microsoft Word, Excel, and Access, etc.
To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

***ALL SUPPLEMENTAL DOCUMENTS MUST BE RECEIVED IN THE FCC'S HUMAN RESOURCES OFFICE BY THE CLOSING DATE OF THIS ANNOUNCEMENT. ONCE YOU APPLY TO THIS VACANCY YOU WILL BE PROMPTED BY THE SYSTEM TO EITHER UPLOAD DOCUMENTS OR PRINT FAX COVERSHEETS - THE FAX NUMBER WILL BE LISTED ON THIS SHEET. IF FAXING, ALL DOCUMENTS REQUIRED SHOULD BE FAXED SEPARATELY ON THE FAX COVERSHEET PROVIDED. ONCE FAXED, YOU SHOULD RECEIVE AN EMAIL CONFIRMATION WITHIN AN HOUR. IF YOU DO NOT RECEIVE AN EMAIL CONFIRMATION, YOUR FAX HAS NOT
BEEN SUCCESSFULLY RECEIVED AND YOU SHOULD FAX AGAIN.

IF YOU ARE UNABLE TO FAX THE REQUIRED
Documentation, CONTACT THE HUMAN RESOURCES OFFICE AT 418-0130 PRIOR TO THE CLOSING DATE OF THIS ANNOUNCEMENT.***

Hardcopy Supplement Documents Required:

Employees must provide a legible hardcopy
Personnel Action, SF-50, that verifies your
status and highest permanently held grade along
with your most recent annual performance
appraisal.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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