Supervisory Government Information Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 08, 2021
Closes
Jan 14, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

What General Information Do I Need To Know About This Position?

The incumbent will serve as the Freedom of Information Act (FOIA) Compliance Officer for the Department of the Interior (Department or DOI) and head of the Coordination and Oversight Team (COT) in the Departmental FOIA Office (DFO).
Learn more about this agency

Responsibilities

As the Department's FOIA Compliance Officer (Supervisory Government Information Specialist), located in Washington, DC, your specific duties will include, among other things:
  • Designing and implementing a new oversight program to monitor the operations of the DOI Bureau/Office FOIA offices;
  • Assisting with the development of quality control plans to ensure that FOIA processing work receives appropriate review at every stage of the process;
  • Conducting periodic audits of Bureau/Office FOIA offices, which may include assessing FOIA compliance; conducting spot checks for quality, timeliness, thoroughness or consistency; and establishing and reviewing metrics for assessment of effective FOIA processing operations;
  • Preparing workflow analyses to determine whether FOIA offices are logging, acknowledging, assigning, searching, collecting, and processing FOIA requests in a timely, and efficient manner;
  • Ensuring compliance with the FOIA and Department FOIA regulations, policies, and standard operating procedures, providing written notice where Bureaus/Offices are not in compliance, directing appropriate remedial action, and providing guidance as needed in coordination with the DFO's Policy and Operational Support Team (POST);
  • Reviewing the use of FOIA exemptions by Bureaus/Offices to determine whether FOIA staff are analyzing exemptions correctly, and reviewing whether Bureaus/Offices are properly applying statutory and regulatory criteria to determine multitrack processing, requester status, and affirmative disclosure obligations;
  • Communicating with the Bureau/Office FOIA Officers and the POST on a regular basis to address emerging issues or problems;
  • Reviewing the practices of the FOIA offices to determine if they are properly utilizing available technology, organizing and maintaining their case files, and interacting effectively with requesters, record custodians, and reviewers;
  • Serving as the DOI FOIA Public Liaison;
  • Providing guidance, position papers, and recommendations to the Department's Executive-level officials on the implementation of FOIA processing priorities and plans, including developing recommendations for resource allocation to ensure that each Bureau/Office commits adequate resources to its FOIA program;
  • Preparing reports on the state of the DOI FOIA program, such as the reports submitted annually to the Department of Justice and the National Archives and Records Administration; and
  • Exercising a broad range of supervisory responsibilities to supervise a team, - Settings work requirements and providing instructions and guidance to ensure DFO goals are met.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
15

Requirements

Conditions of Employment


Key Requirements:
  • Applicants must be U.S. Citizens.
  • Suitable for Federal employment, as determined by background investigation.
  • Selectee may be subject to serving a one-year probationary period.
  • More requirements are listed under Qualifications and Other Information.

  • Are There Any Special Requirements For This Position?
    • A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
    • If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.
    • Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.
    • This position requires completion of a one year supervisory/managerial probationary period, if one has not previously been completed.


    Qualifications

    GS-15:
    In order to qualify at the GS-15 level, applicants must possess 1-year of specialized Federal service experience at the GS-14 level that has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of this position. Such experience is defined as demonstrated experience and knowledge of Freedom of Information Act (FOIA) request processing, and advanced technical knowledge of the FOIA and governing case law, regulations, and guidance.
    Examples include overseeing the implementation of processes and procedures for FOIA requests to ensure complete responses in compliance with current federal statutes and regulations; providing authoritative guidance to organization leadership on current, proposed, or new FOIA-related policies and regulations, and preparing workflow analyses to determine whether FOIA requests in a timely, and efficient manner.

    Prior experience performing compliance/auditing work and prior supervisory experience are preferred, but not required. J.D. degree is preferred, but not required.

    You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

    Education

    • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    • Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .


    Additional information

    Other Information :
    • Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
    • The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
    • DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .
    • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
    Agency Benefits :
    • Working for the DOI, Office of the Solicitor offers a comprehensive benefits package that includes paid vacation, sick leave , and holidays ; health, life, dental, vision, and long term care insurance, flexible spending accounts , and participation in the Federal Employees Retirement System .
    • SOL has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.
    • For additional information on telework you may access the Department of Interior's Telework Handbook at https://www.doi.gov/telework/policies .


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    --Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies: Management Advisory; Regs/Procedural Guidance; Program/Project Management; and Compile/Analyze data.

    --Basis of rating: You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible.

    Due weight will be given to performance appraisals and awards during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

    --NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

    To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/10996323

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Credentialing

    Required Documents

    In order to better assess your qualifications, when preparing your application, please address your experience in with Freedom of Information Act (FOIA) processing operations and legal requirements. In addition, please address your experience in or familiarity with the following areas of work: auditing/compliance, quality control plans, document processing, researching and writing memoranda and reports, providing FOIA advice or recommendations, and familiarity with technology associated with the electronic search, retrieval, and review of documents.

    Required documents may be: (1) faxed to the Agency Contact listed in the announcement; or (2) uploaded directly from your desktop; or (3) uploaded directly from your USAJOBS stored attachments; or (4) hand delivered to the servicing Human Resources Office listed in the announcement.

    Resume and Cover Letter
    You must submit the following by the closing date of this announcement or you will not receive consideration
    • Resume - A detailed resume that demonstrates your professional history, education and qualifications.
    • Cover Letter - 1-2 pages in length expressing your interest and highlighting your qualifications for this position.
    Transcripts
    --If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

    Current & Former Federal Employees
    -- If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility you must submit the following by the closing date of this announcement, or you will not receive consideration as such:
    • a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step?; and
    • your most recent performance appraisal (if you do not have your most recent performance appraisal, please submit an explanation as to why it is unavailable); and
    • if applicable, a list of any awards you received in the last 5 years (i.e., superior performance awards, special act or achievement awards, quality step increase, etc.).
    Veterans Employment Opportunity Act (VEOA)
    --If you are claiming eligibility under the VEOA, you must submit proof that supports your claim. This may include:
    • A legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions.
    • If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans' preference and that your character of military service is honorable.
    Additional information can be found in the VetGuide .

    Career Transition Assistance Plan (CTAP) & Inter-agency Career Transition Assistance Plan (ICTAP) Eligibles
    --If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes:
    • copy of the agency notice;
    • your most recent Performance Rating; and
    • your most recent SF-50 noting current position, grade level, and duty location.
    If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here .

    Land Management Workforce Flexibility Eligibles
    --If you are applying as a current/former employee of a land management agency, i.e., Bureau of Indian Affairs, Bureau of Land Management, Bureau of Reclamation, Fish and Wildlife Service, National Park Service or the Forest Service who is serving or previously served on a temporary or term appt under the Land Management Workforce Flexibility Act, you must submit the following documentation
    • SF-50(s), Notification of Personnel Action that documents your service under competitive examining procedures in time limited appointments that totals 2 or more years at land management agencies; and
    • Documentation of satisfactory performance such as performance evaluations or references by supervisors or other documents, e.g., memorandums of record, whereas the supervisor documented an acceptable performance level.
    Additional information can be found here .

    REQUIRED DOCUMENTS CONTINUED IN THE HOW TO APPLY SECTION BELOW.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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