Records & Information Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 08, 2021
Closes
Jan 16, 2021
Hours
Full Time
Duties

Summary

This position is in the Office of Administration (OA) of the U.S. International Development Finance Corporation (DFC). The incumbent supports the DFC's Records Management Program; ensures agency compliance with applicable Federal laws and regulations; ensures that the proper documentation of all Agency activities, decisions, policies, and procedures is created and preserved and that appropriate disposition of records (in all formats) is carried out.
Learn more about this agency

Responsibilities

  • Maintains, preserves, and disposes of official Federal records held or created by DFC.
  • Follows written policies and procedures on all records management activities.
  • Classifies recorded material, coordinates transfer and retrieval of records to be or currently stored in Federal Records Centers, and assists in maintaining the inventories of records transferred to the National Archives and Records Administration.
  • Coordinates with departments in their handling and disposition of various records series and media types (e.g., official personnel folders, payroll records, procurement files, project documents, etc.).
  • Determines whether material is record or non-record, assists in analysis and development of records management systems; and maintains expertise in information technology including electronic records management systems and related technologies.
  • Inspects files to ensure compliance with official records management policies and procedures. Implements periodic program reviews/audits of decentralized records and information in the agency.
  • Serves as technical consultant to the agency on records management questions and issues.


Travel Required

Occasional travel - You may be expected to travel overnight for this position.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National
  • Males born after 12-31-59 must be registered for Selective Service
  • Must submit Resume and supporting documents (See How To Apply)
  • Suitability for Federal employment, as determined by a background investigation
  • May be required to successfully complete a probationary period
  • This position is subject to random drug testing while you occupy the position.


Qualifications

Applicants must meet all eligibility and qualification requirements no later than 30 days after the closing date of this announcement.

You may qualify at the GS-12 level, if you fulfill the following qualification requirement:

One year of specialized experience equivalent to the GS-11 grade level in the Federal service that demonstrates your ability to manage the disposition of records held or created by an organization; provide technical advice and guidance on records and information management requirements and systems; conduct annual reviews of decentralized agency records and information; and develop and present briefings and/or trainings to inform agency employees of their record keeping responsibilities.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must:
1) meet CTAP or ICTAP eligibility criteria;
2) be rated well-qualified for the position with a score of 85 or above; and
3) submit the appropriate documentation to support your CTAP or ICTAP eligibility.
For more information: http://www.opm.gov/rif/employee_guides/career_transition.asp) .

If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans .

Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx ).
Telework Suitability : The duties of this position are suitable for telework. The selectee may be allowed to telework with supervisor approval and if they meet the eligibility criterion in the 2010 Telework Act.

Stipulations of Employment : Selection may require completion of a 1-year probationary period.
This position is subject to random drug testing while you occupy the position.

Work Schedule : This position allows for a flexible work schedule.

Miscellaneous: DFC uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit http://www.uscis.gov/e-verify .

This position is being advertised concurrently with vacancy announcement 21-OA-MP-10999509SM using Merit Promotion procedures. If interested, refer to that announcement to determine if you meet DE requirements and can apply to that announcement. NOTE: You must apply separately to each announcement in order to be considered under both.

This vacancy announcement may be used to fill similar positions within 90 days.

Recruitment and relocation incentives may be authorized for this position.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your résumé and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

All qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Analytical Thinking
  • Oral Communication
  • Technical Competency - Records Management
  • Written Communication


The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
National security

Required Documents

To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Other supporting documents:
  • Cover Letter, optional
  • College Transcript(s), if qualifying based on education
  • Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
  • Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

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