Legal Assistant (Office Automation)

Arlington, Virginia
Jan 07, 2021
Jan 19, 2021
Full Time


This position is located in Arlington, VA, a branch of the Philadelphia Regional Solicitor's Office. Under the supervision of the Associate Regional Solicitor and/or regional counsel, the incumbent is assigned to work on specific cases with attorneys and paralegal specialist.

Additional selections may be made from this vacancy announcement.

This position is inside the bargaining unit.

Learn more about this agency


Establishes, organizes and maintains files for assigned cases. Assumes case management responsibilities. Ensures that documents are organized in files according to office policies. Responsible for accurate case closure in accordance with SOL Litigation Manual, including ensuing that files are complete and organized in the correct format. Maintains a calendar that tracks due dates for complaints, petitions, answers, motions, discovery requests and responses, the location and dates of depositions, hearings and trials. Drafts and files motions for extensions of time to file complaints for cases being negotiated by client agencies. Tracks due dates for complaints in these cases and coordinates with the client agencies to ensure that deadlines are met. When appeals of Black Lung cases are filed, independently drafts an appeal memo and sends the memo and the file to the National Office.

Reviews assigned files in certain programs to ensure files are complete and accurate. Assists paralegals as assigned to review Black Lung files to determine what additional evidence or materials are needed. Prepares and sends out discovery requests and requests to client for missing information. Under guidance of paralegals, reviews files to determine whether motions to amend controversion are needed. Drafts motions to amend controversion as well as other appropriate motions, such as motions to compel discovery responses.

Assist program counsels, staff attorney and paralegals in responding to discovery in pending cases This may include reviewing documents, depositions, files and other materials to locate information or documents that are responsive to requests for production, interrogates, or requests for admissions. Assists attorneys and paralegals in identifying documents and information that may be privileged and should be withheld. Also assists in deposition preparation by gathering, reviewing, organizing, and photocopying documents to be used m preparing witnesses or in preparing questions for depositions or as exhibits.

Assist program counsels, staff attorney and paralegals in responding to inquiries about cases received from the courts, client agencies, members of the public, members of the regulated community, fact and expert witnesses, etc, or in directing inquiries to the appropriate person. Ensures that requests for action with legal research. Retrieves cases from law library and Westlaw. Searches legal research files for information and data requirement; by assigned attorneys or paralegals. Conducts preliminary reviews of documents drafted by attorneys and paralegals including sherardizing, cite checking and verifying references and sources for accuracy and correctness. Establishes and maintains legal reference material in the law library.

Assist program counsels, staff attorney and paralegals with document production and submittal by independently drafting simple documents, preparing other documents after brief instruction, photocopying and finalizing documents prepared by attorneys and paralegal specialists. Drafts certain legal documents, including OSHA and FLSA complaints and objection to Black Lung fee applications. Assists paralegals and attorneys as assigned to summarize medical and other complex evidence for submission to court in prehearing statements for Black Lung hearings. After brief instruction from attorneys or paralegals, prepares on a personal computer legal documents such as complaints, orders, motions, stipulations, agreements, petitions, warrants, subpoenas, etc. Reviews case and investigative file to extract necessary information. Finalizes all documents by assuring proper format, grammar, spelling, punctuation, pagination, etc.

Independently initiates appropriate actions to accomplish a variety of legal support tasks such as preparing letters, memoranda, certificates of service, transmittals, etc. Assures appropriate signatures, copies, exhibits, attachments, etc, and proper service. Observes all appropriate rules of procedure. Keeps current with regard to legal filing requirements in all forums in which our office practices. Is familiar with, and meets the requirements of, electronic filing. Tracks cases filed electronically on the courts' electronic filing system and PACER.

When assigned to a case set for trial, assist program counsels, staff attorney and paralegals by retrieving, photocopying and assembling exhibits, affidavits and legal documents. Works with Litigation Support or other divisions or regions to locate and coordinate space and logistical support for offsite trial preparation. Helps coordinate equipment and hookups for the use of computerized trial technology. Handles details incident to the appearances of expert and factual witnesses.

Travel Required

Not required

Supervisory status

Promotion Potential
08 - This position is at the full performance level.


Conditions of Employment

  • Appointment to this position may require a background investigation.
  • Must be at least 16 years old and a U.S. Citizen.
  • Requires a probationary period if the requirement has not been met.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.



For the GS-08: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal Service.

Examples Specialized Experience is defined as: Gathering and analyzing information and compiling draft reports and memorandums. Electronically filing case legal documents. Maintaining trial and deposition calendars.


You may not use education to substitute for specialized experience.

Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as a ICTAP or CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Type accurately and efficiently (minimum 40 wpm), format documents: documented self-certification of typing 40 wpm in resume; customizing/formatting documents, strong knowledge of grammar, punctuation and spelling for various legal documents; printing and mailing of documents.

Administrative support - (faxing, correspondence, messages, travel arrangements): Handling of outgoing mail, making simple phone calls, making travel arrangements and reimbursement via web based travel program.

Proficient in Microsoft Office (Word, Excel, Outlook); Internet: Proficient in using Microsoft Word, Excel, and Outlook, along with other Internet databases as needed.

Ability to prioritize and organize: Ability to complete assignments within firm deadlines and maintain case files in an orderly manner.

Familiarity with preparing and filing documents with various courts: Preparing a wide variety of legal documents; knowledge of legal terminology; experience in copying, binding and mailing of legal documents to be e-mailed to court and mailed to other parties.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Resume are required to provide a resume by creating one in USAJOBS or uploading one of your choosing. Cover letters are optional. To receive full consideration for relevant and specialized experience, please list month, year, and the number of work hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to the vacancy questionnaire.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

Special/Non-Competitive Appointing Authority Documents

- Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements): [HR to edit as necessary] (a) Former Peace Corps Volunteers (PCV) OR Current or Former Peace Corps Employees (PCE) (d) Military Spouses (MISP) (e) Other

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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