Management & Program Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 07, 2021
Closes
Jan 14, 2021
Hours
Full Time
Duties

Summary

This position serves as a Management & Program Analyst for the Office of Security and Hazardous Materials Safety (ASH), Office of National Security Programs and Incident Response (AXE), Command and Control Communications Division (AXE-400) Business Management and Emergency Facilities Branch (AXE-420). This position is responsible for all financial and acquisition functions for the organization.

Learn more about this agency

Responsibilities

The incumbent serves as a recognized subject-matter expert in financial management, acquisitions, and project management for the Office of National Security Programs and Incident Response, providing leadership for highly complex and challenging activities under the minimal direction of the manager.

Leads budget development and justification efforts for AXE. Applies budget and funds controls, systems, and procedures from the allocation of funds through their expenditure. Ensures the proper use and tracking of funds and the integrity of financial records. Prepares, evaluates, and presents financial reports, spend plans, budget decisions and anomalies to stakeholders. Manages, reconciles and monitors expenditures and schedules. Develops business case documentation, Strategic Planning, Capital Budget Planning Documents (Resource Planning Documents (RPDs), budget submissions and prioritization criteria to support the budget process.

Prepares budget impact and appeal statements/papers as well as program-related business-focused documentation necessary for overall program execution. Provides responses to inquiries concerning general program and financial status from Congress, Office of Inspector General, U.S. Government Accountability Office, Office of Management and Budget, Office of Financial Services and the Air Traffic Organization. Provides financial and budgetary input to high-level briefings for the FAA's Capital Investment Team and Joint Resource Council. Develops, monitors, and updates business processes, standard operating procedures, and metrics to support organizational success and meet reporting deadlines. Oversees a team of contractors to formulate, execute, and monitor the financial status of the organization's budget procurement efforts.

Develops statements of work, procurement justifications, cost estimates, task descriptions, prepares obligating documents, and serves as contracting officer's representative (COR) for AXE projects and programs. Develops test and evaluation plans and performs deliverable acceptance, invoice payment, contract closeout, and other specialized acquisition support functions. Provides technical oversight for complex procurements. Conducts requirements research and documentation. Participates in the Department and cross-government working groups and forums on issues of Emergency Operations, communications, COOP and COG. Defines, acquires, and allocates budget to ensure contract awards, staff and other resources to accomplish AXE objectives. On an ad-hoc basis, serves as a back-up project manager for AXE projects.

Reviews and evaluates national standards, policies, and procedures required to provide to leadership and maintains the integrity of the AXE program areas. Reviews new or proposed orders and policies to identify any impact to AXE. Coordinates with subject matter experts within FAA and other agencies. Plans, develops, and initiates a variety of studies and evaluations to identify, evaluate, and resolve issues related to the implementation or maintenance of AXE programs.

Represents the AXE as a principal point of contact to provide advice and guidance on the applications of financial management policies and procedures. Formulates and recommends to senior management positions on major financial management, acquisition and projects/ policies/issues. Prepares, reviews, and recommends approvals of major reports on projects, programs and other work activities for internal and external distribution. Develops briefings to convey strategic vision and/or organizational policies to internal and external audiences.

Provides expert guidance and instruction to address diverse, complex issues which often cross multiple projects, programs, and/or functional areas. Develops and recommends approaches to address current and anticipated problems and issues. Works with senior management to identify and resolve problems.

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status
No

Promotion Potential
NA

Requirements

Conditions of Employment

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Must submit an SF50 (See Required Documents)
  • Designated or Random Drug Testing required.


Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-I, FG/GS-13 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

SPECIALIZED EXPERIENCE is defined as:
  • Knowledge of the Federal budget, contracting, and acquisition processes and the associated financial impacts and implications throughout a program's lifecycle.

You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Eligible applicants meeting the minimum qualification requirements and/or Selective Placement Factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; priority grouping; or (3) alphabetical, and referred to the selecting official for selection consideration.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on your application for employment with the FAA.

**All qualification requirements must be met by the closing date of this vacancy announcement.**

Education

Education cannot be substituted for experience.

Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

This position is covered by the Department of Transportation's Drug and Alcohol Testing Program. Any applicant tentatively selected for this position will be subject to pre-employment or pre-appointment drug screening. Persons occupying a "testing designated position (TDP)" will be subject to random drug and/or alcohol testing.

NOTES

1) As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.

2) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm.

3) This Level 4 (Special Sensitive; TS/SCI) position requires favorable adjudication of a Single Scope Background Investigation (SSBI) background investigation prior to appointment, unless a waiver is obtained.

4) Some, all, or none of the applicants may be interviewed.

NOTE: Due to the Pandemic, and individual states with different phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employee is allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.

This is not a bargaining unit position.

Links to Important Information: Locality Pay , COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required
Yes

Required Documents

ALL applicants MUST submit the following:

(1) resume with complete work history; and
(2) a copy of your most recent SF-50 (Notification of Personnel Action).

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, missing or illegible documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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