Program Specialist (External Affairs)

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 05, 2021
Closes
Jan 12, 2021
Function
Program Manager
Hours
Full Time
Duties

Summary

The National Museum of African American History and Culture's primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct research in the field of African American history, to publish findings for all audiences; and interpret historical developments through public exhibits and programs as well as digital content.

Learn more about this agency

Responsibilities

This position is located in the Smithsonian National Museum of African American History and Culture (NMAAHC), Office of the External Affairs and serves as the principal assistant and advisor to the Associate Director. Duties include:
  • arranging, preparing and may conduct a variety of meetings for the Associate Director including assembling background material, attending meetings, taking notes of requirements, commitments and decisions made and preparing and distributing minutes, summaries and/or action items;
  • conducting research, drafting documents and/or other materials to assist in preparing the Associate Director for meetings, discussions, presentations, conferences, etc.;
  • serving as liaison for the supervisor and the team of assistants/specialists within External Affairs including managing the office, training and overseeing support staff and providing guidance on administrative and financial programs;
  • participating with key staff members of External Affairs in determining project needs, defining project goals, setting priorities, and developing project work plans;
  • analyzing project needs and determining program requirements, activities and functions;
  • keeping the calendar of the Associate Director and establishing priorities;
  • arranging meetings, contacting participants, assembling correspondence, records, reports, etc.; and
  • composing and reviewing correspondence for the Associate Director and reviewing and tracking correspondence prepared by other unit heads for final review.


Travel Required

Not required

Supervisory status
No

Promotion Potential
12 - Position is at full performance level--GS-12.

Requirements

Conditions of Employment

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://www.opm.gov/qualifications.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-X level in the Federal Service or comparable pay band system. For this position specialized experience is defined as working in a museum, college or university, historical or cultural institution or work experience in a cultural organization serving as an assistant and advisor managing operational logistics for an organization or an executive; writing and editing reports, correspondence, and presentations; managing multiple projects/programs; compiling, analyzing, and interpreting strategic communications and reports; communicating orally with internal and external visitors, donors, foundations, etc.; maintaining calendar of meetings/events; and making travel arrangements and processing travel documents.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

For a full explanation of this option please see the Qualification Standards .

Education

Additional information

Flexible Spending Accounts - https://www.fsafeds.com/
Health Insurance - http://www.opm.gov/insure/health/index.asp
Leave - http://www.opm.gov/oca/leave/index.asp
Life Insurance - http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - http://www.ltcfeds.com
Retirement Program - https://www.opm.gov/retirement-services/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
  • Ability to serve as confidential assistant to senior management.
  • Ability to communicate in writing.
  • Ability to communicate orally.
  • Ability to manage an executive's schedule.
  • Skill in project management.

  • BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

    Veterans Employment Opportunities Act (VEOA): If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.

    Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
    • Primary Appointing Authorities for Career and Career-Conditional Appointments
    • Hiring Authorities for Veterans
    • People with Disabilities

    Important Note:

    Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Credentialing

    Required Documents

    Your application package should include the following documents:
    • Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.

      USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel , or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.
    • A copy of your most recent SF-50 which shows your position title, series, grade, step, salary, position occupied, and tenure to verify Time-in-Grade/competitive status. If you have previously held a higher grade and are applying based on that grade you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised. Do NOT submit award SF-50s.
    • A recent performance evaluation
    • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
    • Proof of severe disability if you are requesting special placement consideration.
    • Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
    • Proof of eligibility for any other special appointing authority not specifically mentioned here.


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    Similar jobs