Old Firehouse Manager (park/rec Specialist I)

Expiring today

Location
Mclean, Virginia
Salary
$47,145.49 - $78,575.74 Annually
Posted
Jan 02, 2021
Closes
Jan 16, 2021
Ref
21-00043
Hours
Full Time
Job Announcement

Responsible for the day-to-day operations of the Old Firehouse Center (OFC), a division of the McLean Community Center (MCC). Plans, coordinates, schedules and evaluates the programs, operations and maintenance of the OFC. Develops, researches, and maintains programs to best meet the needs of the Dranesville Small District One-A teen population.

General duties include:
  • Recruits, hires, and supervises part-time Old Firehouse staff in compliance with county and agency policies and regulations.
  • Schedules and staffs a variety of events including, after school program, trips, dances and other events.
  • Ensures that OFC staff are trained to follow county and agency polices regarding cash handling, procurement payments, accounts receivable, and aspects of facility management, supervision of youth and programing.
  • Develops, recommends and maintains the annual OFC budget; tracks operating expenditures and revenue; and prepares financial and budget reports.
  • Develops materials to publicize Old Firehouse activities and programs; develops, maintains and provides written copies of upcoming programs, activities and events for the MCC Program Guides (Four times a year).
  • Oversees the maintenance of the OFC facility.
  • Ensures that staff are properly trained to operate county vehicles and that all necessary paperwork if filed with Risk Management and other appropriate agencies; drives 10-passenger van for participants.
  • Assists with rental inquiries at the Old Firehouse to include rental agreements, scheduling, staffing and rental payments; recommends and implements rental and other policies regarding use of the facility.
  • Recruits, monitors and collects all pertinent information for Old Firehouse memberships.
  • Generates and tracks purchase orders and procurement payments for equipment, supplies, service and contract providers; authorizes purchase requests and invoices for payment.
  • Directs set-up and take-down of equipment for Old Firehouse programs and events held at the OFC; maintains an inventory of all equipment and supplies.
  • This position works under the general supervision of the Old Firehouse General Manager.

Note: This position requires occasional evening, weekend, and holiday work.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
General Duties
  • Plans, coordinates, schedules, supervises, and evaluates the operations and maintenance of the assigned facility or facilities;
  • Hires, trains, supervises, schedules, and evaluates staff;
  • Plans, schedules, and conducts specialized on-site staff training;
  • Completes and submits various financial, administrative, and statistical reports;
  • Identifies, recommends, and writes justifications for budget components such as capital equipment submissions;
  • Adheres to revenue and expense limits, goals, and guidelines for specialized areas of supervision;
  • Authorizes purchase requests and invoices for payment;
  • Inspects facilities and grounds for safety hazards and operational deficiencies, recommends improvements, and initiates corrective measures;
  • Responds to public inquiries and concerns;
  • Participates in the development and implementation of community outreach plans to target underserved populations and to increase overall program participation;
  • Analyzes and evaluates service in terms of individual and community needs;
  • Performs administrative functions at a facility, including budget preparation, recruitment of volunteer staff, maintenance of records necessary to the operation and evaluation of center programs, and report preparation;
Programming
  • Plans, organizes, supervises, and schedules specialized activities and programs sponsored by the park, recreation, teen, community, or senior center in cooperation with residents and related agencies;
  • Schedules, coordinates, and evaluates class, camp, and tour programs held at parks, centers, schools, government facilities, and private vendor locations;
  • Coordinates planning, scheduling, and billing for day and overnight trips and tours.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of the principles and practices of recreation center and /or park management;
  • Knowledge of fiscal record keeping and inventory procedures;
  • Ability to use a personal computer, applicable software and peripheral equipment;
  • Ability to direct and coordinate the work of subordinate staff and volunteers;
  • Ability to plan, develop, and administer recreation programs or community activities;
  • Ability to maintain effective relationships with employees and citizen groups;
  • Ability to prepare a variety of administrative reports;
  • Ability to communicate effectively both verbally and in writing.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
graduation from an accredited two-year college or university with an associate degree in recreation, park management, therapeutic recreation, or a closely related field; plus two years of related experience in recreation center, park, athletic field, golf course operations, or community-based program coordination or a related field, as applicable to the position.

PREFERRED QUALIFICATIONS:
  • Experience supervising multiple staff and have the ability to work as part of a team and independently.
  • Experience with preparing and maintaining operating budgets.
  • Experience developing and implementing programs and events for teens.
  • Experience with teens and youth.
  • Experience with teens and youth who have cognitive or physical disabilities.
  • Ability to multitask and process high organizational skills.
CERTIFICATES AND LICENSES REQUIRED:
  • Valid Driver's License (Required)
  • CPR (Required within 3 months)
  • First Aid (Required within 3 months)
  • AED (Required within 3 months)
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, child protective services registry check, and driver's license check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Position requires physical and sensory capability sufficient to observe and supervise staff, activities of minors, facility operation. Ability to lift up to 40 pounds. Must have the ability to drive a ten-person county van. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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