Administrative Assistant

Location
Lorton, Virginia
Posted
Dec 24, 2020
Closes
Jan 28, 2021
Ref
15867
Function
Administrative
Hours
Full Time
Summary

The Administrative Assistant will provide, on-site, administrative support to include; clerical, quality assurance, travel assistance, procurement, and accounting services in support of Chenega Agile Real-Time Solutions, LLC (CARS) senior staff and program management office.

Responsibilities
  • Provide onsite coverage during CARS business hours, Monday - Friday 8:00 AM to 5:00 PM.
  • Welcome visitors in a professional mannerby greeting them, in person or on the telephone, including answering or referring inquiries.
  • Provide administrative support including telephone coverage, copying, faxing, supply control and internal and external communications.
  • Prepare and standardize briefings, program abstracts, summaries, weekly activity reporting, meeting minutes and company directory.
  • Maintain all general administrative support functions to ensure efficient utilization of time and resources.
  • Provide daily time recording monitoring in the form of system floor checks.
  • Train new employees on time reporting setup, reporting procedures and applicable software interfaces (Deltek).
  • Initiate Purchase Requests and Purchase Orders in support of various company projects/programs.
  • Assist and/or lead all quality compliance efforts for the company, including audit prep, PM training and SharePoint project site setup, and monitoring and management.
  • Assist with monthly collection and processing of Purchase Card statements, coding, and compliance.
  • Assist executive staff members with expense reports, expense authorizations, meeting coordination, and event planning and participation.
  • Assist with office supply orders and pick-up.
  • Work with MIOS SBU to ensure accuracy and compliance of corporate policies and directives.
  • Perform occasional local travel in support of company operations, marketing, and business development.
  • Assist company's Program Controller and MIOS Finance with invoice payments, account set-up, coding, and processing as needed.
  • File and retrieve corporate records, documents, and reports.
  • Other duties as assigned

Qualifications
  • Associate degree with 3+ years of office administration experience or
  • High school diploma with 5+ years of experience
  • Experience consists of:
  • Office administration, professional services, uniformed service, or management
  • 1+ years of technical writing experience
  • Background check required

.

Knowledge, Skills and Abilities:
  • Ability to obtain a security clearance.
  • Ability to work independently, always maintain confidentiality, and exercise good judgement.
  • Ability to manage and organize multiple efforts with time related constraints in a fast-paced contracting environment
  • Ability to interact with executives and staff and visitors, in person, via written communications, and on the telephone with a high degree of professionalism.
  • Proficient with Microsoft Office Applications, including but not limited to Word, Excel, TEAMS, PowerPoint, and Outlook.
  • Good problem-solving skills with the ability to visualize a problem or situation and think abstractly to solve it.
  • Ability to work nights, weekends and holidays, as needed
  • Ability to travel up to 15% of time.
  • #Chenega Agile Real Time Solutions, LLC

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