Meeting Planner

4 days left

Ft Belvoir, Virginia
Dec 16, 2020
Jan 20, 2021
Full Time


The Meeting Planner shall base on conference and event management best practices, implement an event planning and execution approach that aligns with the current strategic communications plan to manage RD-CB-wide meeting and event related processes, activities, and strategies.


Duties and Responsibilities:
  • Execute the coordination and securing of speakers and develop and coordinate invitations in coordination with the government PM
  • Provide online and, or onsite registration, room/activity monitoring, arrange for recording, production and distribution of event content as necessary
  • Coordinate supporting booth equipment, handouts, and additional signage and freight/shipping coordination and schedules, procurement or preparation of booth materials and electronic presentations, develop creative and innovative "traffic builders" to enhance booth exposure
  • Event planning, design and production
  • Managing all project delivery elements within established time limits
  • Provide feedback and periodic reports to stakeholders.
  • Propose ideas to improve provided services and event quality.
  • Communicate effectively, verbally and in writing, with a diverse range of audiences including staff members, committee chairs, board of directors members, hotel/meeting facility staff, vendors, and others.
  • Lead the development and coordination of meetings, educational conferences, seminars, and webinars.
  • Assist with day-to-day administration in support of the department, including, but not limited to, processing meeting registrations and payments, coordinating logistics of meeting room setups, audio/visual requirements, food and beverage functions, and other workshop/meeting-related requirements.
  • Administer meetings for participation both on-site and via virtual participation (livestream, webinar, etc.)
  • Other duties as assigned


Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
  • Bachelor's degree in event management or related field preferred
  • 3+ years of relevant experience required
  • Secret Clearance

Knowledge, Skills and Abilities:

Excellent written and verbal communications and customer service skills.
  • Up to 20% travel required
  • Ability to work nights, weekends and Holidays if necessary
  • Ability to work independently and as a team member
  • Ability to work shift work.
  • Ability to handle large, complex workload, effectively coordinate multiple resources, and multi-task in a fast-paced environment.
  • Knowledge and skill in applying analytical and evaluation methods and techniques.
  • Ability to handle controversial situations with tact and diplomacy.
  • Excellent PC skills. Highly proficient in MS Office Suite.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
  • #Chenega IT Enterprise Services, LLC

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