Contract Specialist

Washington , District Of Columbia
Dec 04, 2020
Dec 16, 2020
Full Time


Company Job Title: Contract Specialist

Clearance: Secret Clearance (Interim Secret is acceptable)

Location: Washington, DC

Reports To: Program Manager

FLSA Status: Exempt, Full Time, Regular


The USAID Contract Specialist in the Management Bureau/Office of Acquisition and Assistance (M/OAA) is responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the agency. Requirements of the contracts, grants, cooperative agreements, inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs.

Duties and Responsibilities:
  • Responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the agency.
  • Provide instruction and guidance to others, particularly mentorship to junior employees.
  • Complete assignments and advise clients with limited involvement from supervisor.
  • Conduct negotiations independently and advise supervisor of potential problems.
  • Analyze sources for the items or services procured - 30%
  • Procure items or services for which adequate price competition is available.
  • Prepare solicitation documents.
  • Perform detailed analysis of all elements of cost in contractor proposals.
  • Determine the competitive range and prepare defensible justifications when required.
  • Participate in pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract.
  • Obtain appropriate data from business and technical officials.
  • Issue necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract clauses or subcontracts.
  • Explore well established contracting approaches to arrive at an equitable contract arrangement.
  • Pursue other approaches for gathering comparative data, in the absence of meaningful cost and price information.

Monitor contractor's performance - 20%
  • Recommend actions when the contractor is not in compliance with contract provisions.
  • Investigate circumstances to determine and recommend alternative courses of action, such as extension of delivery schedule.
  • Conduct contract reviews to evaluate contractor's performance, and monitor contractor activity to assure compliance.
  • Monitor such matters, including payments, claims, and contractual changes, to ensure requirements of the contract are met.
  • Review completed contract file, to ensure routine administrative matters are resolved or completed.
  • Perform work related to the termination of contracts for either convenience of the government or default of the contractor.

Contract compliance review - 20%
  • Advise technical office counterparts and contractors on their administration responsibilities contained in the contract.
  • Assist in the termination of contracts for the convenience of the government or default by the contractor.
  • Prepare all documentation necessary to support and defend termination decisions.
  • Assist in negotiating termination claims.

Procurement program planning work - 10%
  • Assist in the procurement planning activities for assigned organizations, which may include reviewing and clearing project papers and representing M/OAA at program planning meetings.
  • Serve as part of a team that develops objectives for the program in terms of competition and price range, and constructs the contractual or assistance vehicle, which includes the use of pricing arrangements, subcontracting policy, set-aside polices, and similar considerations.
  • Prepare and maintain current acquisition plans, appropriate milestone charts, and related schedules, and keep M/OAA management informed of anticipated workload demands or problems.
  • Determine and provide advice to project personnel on effective implementation and time frames required.
  • Advise program officials of the procurement instruments to be used and assist in the preparation of statements of work.
  • Provide training to new project and technical staff on USAID regulations and FAR requirements.
  • Collaborate in the development of evaluation criteria.

Negotiate procurement of products and services using a variety of contract types - 10%
  • Negotiate contracts and agreements when precedents are well established, and the bargaining positions are close.
  • Assist in planning the negotiation strategy, coordinate the strategy with the negotiation team, and lead the negotiations which are conducted with contractors and grantees, to develop the contact or grant prices and terms.

Policy research, analysis, and interpretation - 10%
  • Research and analyze a factual procurement policy or procedural question and provide advice on appropriate procurement methods and procedures.
  • Respond to protests by researching and developing necessary analysis, documentation, and history.
  • Work with the GC in preparing the agency's position and Contracting Officer Reports, to support the government's defense on protests to the GAO.
  • Other duties as assigned

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
  • High School Diploma or GED equivalent
  • Secret Clearance (Interim Secret is acceptable)

Knowledge, Skills and Abilities:
  • Ability to obtain and maintain a secret clearance or interim secret clearance.
  • Ability to demonstrate advanced proficiency in cost analysis/cost realism.
  • Ability to be eligible to receive a USAID warrant by having received warrant authority or have completed required education, training and demonstrated experience.
  • Ability to apply a deep understanding of applicable policy and best practices to work products.
  • Ability to demonstrate comprehensive and expert understanding of the concepts and processes.
  • Knowledge of commonly used contract types, including fixed-price, cost reimbursement, or indefinite delivery, and required clauses to plan or carry out the procurement.
  • Skilled in solving practical problems, e.g., pricing matters, transportation, etc., as they relate to the development of the specifications or delivery of supplies and services.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program

Primary Location: United States-District of Columbia-Washington DC

Organization: Chenega Worldwide Support
Strategic Business Unit: Military Intelligence and Operations Support
Security Requirements: Secret
Job Schedule: Full Time Exempt
Recruiter: Wajiha Sharief
Req ID: 2000003448

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