Supervisory Program Manager

Employer
USAJobs
Location
Frederick, Maryland
Posted
Dec 02, 2020
Closes
Dec 04, 2020
Hours
Full Time
Duties

Summary

This position is in Medical Disability Examinations Office (MDEO). The Chief, Acquisitions, is directly responsible for management of all MDEO acquisition activities and contracts which includes over a dozen contracts serving Veterans and Servicemembers worldwide.

Learn more about this agency

Responsibilities

Major Duties:
  • The incumbent(s), one in Washington, DC and one at VA Strategic Acquisition Center (SAC-F), Frederick, MD, has responsibility for leading their respective MDE COR teams.
  • Serves as a key advisor to the MDE Director Acquisitions and Contracts on program Planning, Programming, Budgeting, and Execution (PPBE) budget planning, to ensure alignment and support of MDE contract requirements.
  • Evaluates analyst's work products related to acquisition process to ensure full compliance with the VA Acquisition Regulations (VAAR) and Federal Acquisition Regulations (FAR) to analyze qualitative and quantitative data for the purpose of program contracts optimization, trend modeling, and quality assessment.
  • Directly responsible for collaboration with SAC-F and VBA Acquisitions to oversee and create the necessary artifacts for contract requirements including statements of work, justifications, independent government cost estimate (IGCE), market research, schedule of deliverables and other required documents to ensure timely award of contracts to support program operations. Support also includes leading or being a member of an Integrated Project Team (IPT) to evaluate technical proposals in support of contract award. \
  • Incumbent demonstrates specific knowledge and is responsible for procurements that contain complex requirements requiring a variety of acquisition strategies including fixed-price and cost-reimbursement, as well as incentive contracts, labor hours and indefinite-delivery contracts for small business set aside, GSA schedule, and sole source acquisitions.
  • Conducts routine site visits, virtual and/or in person, to various contractor sites and evaluates, advise and resolve issues impacting overall mission contract execution.
  • Creates, and maintains tracking reports to include contractor onboarding and financial utilization rates providing monthly analysis to leadership on compliance with spend plan with recommendations if goals are at risk.
  • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Plans and assigns work, sets priorities, advises employees on program goals and objectives, and makes decisions on work problems presented by subordinate employees.
  • Providing analysis and recommendations in the resolution of complex problems or issues impacting MDE contracts.
  • Oversee the implementation of an Acquisition Strategy with an on-going risk/opportunity management process.
  • Facilitate the development of the program acquisition approach, and responsible for development and maintenance of Integrated Master Schedule.
  • Responsible for the development, accuracy and timely submission of Contract Performance Assessment Reviews (CPARS) on an annual basis as a minimum.
  • Providing advice on specific tasks and making available artifacts, reference materials, and relevant background material. Maintaining current knowledge to answer questions on acquisition procedures, policies, directives, etc., and to obtain needed information on decisions from supervisor on major problems and issues that come up.
  • Creates surveillance reports and briefings ensuring they examine root causes and impacts of contractor performance deficiencies against all cost, schedule and technical contract requirements.

  • Work Schedule: 8:00 a.m. to 4:30 p.m.
    Compressed/Flexible: May be available
    Telework: May be available
    Virtual: This is not a virtual position.
    Position Description/PD#:Supervisory Program Manager/PD39039
    Relocation/Recruitment Incentives: Authorized
    Financial Disclosure Report: Not required

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status
    Yes

    Promotion Potential
    None

    Requirements

    Conditions of Employment

    • You must be a U.S. Citizen to apply for this job
    • You may be required to serve a probationary period
    • Subject to background/security investigation
    • Selected applicants will be required to complete an online onboarding process


    Qualifications

    To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/03/2020.

    Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information.

    You may qualify based on your experience as described below:

    Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Specialized Experience is defined as experience that has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position(s), and that is typically IN OR RELATED TO the work of the position to be filled. The applicant must document knowledge of program management pertaining to planning, development and execution of worldwide program and be able to prepare various documents including program justifications.
    .

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

    Physical Requirements: Requires walking, standing, and visiting office and activities at various locations.

    For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

    Education

    There is no educational substitution at this grade level.

    Additional information

    VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

    Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This job opportunity announcement may be used to fill additional vacancies.

    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    You will be rated on the following Competencies for this position:
  • Directly responsible for oversight and creation of the necessary artifacts for contract requirements including statements of work, justifications, independent government cost estimate (IGCE), market research, schedule of deliverables and other required documents to ensure timely award of contracts to support program operations. Support also includes leading or being a member of an Integrated Project Team (IPT) to evaluate technical proposals in support of contract award.
  • Expert in analyzing and forecasting MDE contract requirements and acquisition strategy and monitors all changes to program throughout the year and identifies variances with analysis and corrective action, if required.
  • Ability to lead and supervise; managing all activities and a wide variety of administrative and acquisition duties while continually improving organizational effectiveness.
  • Creates, and maintains various tracking reports to include contractor onboarding and financial utilization rates providing monthly analysis to leadership on compliance with spend plan, with recommendations if goals are at risk.
  • Incumbent demonstrates specific knowledge and is responsible for procurements that contain complex requirements requiring a variety of acquisition strategies including fixed-price and cost-reimbursement, as well as incentive contracts, labor hours and indefinite-delivery contracts for small business set aside, GSA schedule, and sole source acquisitions.

  • Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Position sensitivity and risk
    Critical-Sensitive (CS)/High Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:
    • Resume
    • SF-50/ Notification of Personnel Action


    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    • Cover Letter
    • Resume
    • Separation Notice (RIF)
    • SF-50/ Notification of Personnel Action


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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