Manager, Accounts Receivable

Location
Washington D.C
Posted
Dec 01, 2020
Closes
Dec 17, 2020
Ref
200770
Hours
Full Time
Minimum Qualifications

Education
  • Bachelor's degree in Accounting, Business Administration, or related field.
    • In lieu of bachelor's degree, a high school diploma or General Equivalency Diploma (GED) and four (4) years' experience in an accounting operation using an ERP system to include experience managing personnel and accounts receivable processes

Experience
  • A minimum of six (6) years' experience in an accounting operation using an ERP system to include three (3) years' experience managing personnel and accounts receivable processes


Certification/Licensure
  • N/A

Preferred
  • Experience managing an accounts receivable function for a large organization is preferred

Medical Group
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The Manager, Accounts Receivable is responsible for building and sustaining teams to effectively manage change, people, systems, and processes specific to accounts receivables, billing, and collections. In addition, the incumbent is charged with developing and implementing policies, procedures, and best practices; establishing and maintaining internal controls; and accurately researching and applying accounting principles generally accepted in the United States (US GAAP) to complex transactions and financial reporting. This position requires strong leadership skills to ensure the timeliness and accuracy over accounts receivable processes through sufficient oversight and by effectively leveraging automation and technology. The Manager, Accounts Receivable has considerable latitude for independent judgment and action within established guidelines.

ESSENTIAL FUNCTIONS
  • Plans, manages, and evaluates activities to ensure that the accounting for receivable and collection transactions and the preparation of financial reports are timely and accurate. Ensures, timely and accurate invoicing using the appropriate templates for various customer categories, collection of monies due to the Authority, and that all receipts are applied timely and accurately to open receivables in the financial system.
  • Establishes and ensures appropriate internal controls are in place and being followed to prevent or detect financial misstatements or fraud, waste, and abuse. Develops and implements remediation activities to address gaps and audit findings. Holds staff accountable for their actions and the accuracy and timeliness of their work. Establishes specific and measurable work plans for subordinates against, which they will be measured, and conducts candid performance evaluations based on these work plans and their performance.
  • Prepares and reports on complex financial information for internal and external use. Establishes, implements, and monitors processes for measuring and evaluating the quality and accuracy of financial information processed, and ensures distribution to internal and external stakeholders, auditors, and all levels of management. Develops and reports on quantitative and qualitative performance metrics used to measure the effectiveness and accuracy of receivable activities and collection efforts. Implements appropriate process changes to improve metrics and reduce aged receivables. Reconciles assigned general ledger accounts and the accounts receivable subledger system within the established deadlines. Ensures that reconciling differences are adequately explained and resolved in a timely manner.
  • Manages the timely and accurate preparation of financial statements and complex schedules; journal entries; and account classifications based on a thorough understanding of accounting policies and US GAAP. Keeps abreast of US GAAP, policies and procedures, best practices, and technology, as applicable to accounts receivable processes, and implements appropriate training/procedures to ensure staff compliance and accurate application. Recommends, plans, and implements modifications to improve financial processes and systems and automate manual processes. Participates in the requirements gathering, development and testing of new systems or functionality. Actively assists in the development and testing of technology that enhance reporting and oversight responsibilities.
  • Develops and implements knowledge sharing and succession plans, including cross training, and ensures that desk manuals and other policy and procedural documentation are developed and remain accurate and current. Minimizes paper processing and develops procedures to ensure electronic data is maintained and centrally stored in accordance with record retention policies. Develops standardized fillable forms using electronic signatures. Develops queries and reports and effectively leverages automation and analytics to review staff activities and increase efficiencies.
  • Works and communicates effectively with others. Serves as primary point of contact for issues relating to accounts receivables and advises others on complex transactions. Responds accurately and timely to requests for information received from customers, internal departments, senior leadership, auditors, and other stakeholders.
  • Supervises staff, including but not limited to: coaching; holding career path discussions; recommending applicant selection; imposing disciplinary actions; resolving grievances, difficult personnel, and task related issues; directing, reviewing and approving assignments; approving leave requests and time sheets; and ensuring appropriate training is provided.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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