Program Support Specialist

Employer
USAJobs
Location
Sterling, Virginia
Posted
Dec 01, 2020
Closes
Dec 03, 2020
Hours
Full Time
Duties

Summary

The Bureau of Ocean Energy Management (BOEM) manages the exploration and development of the nation's offshore resources. It seeks to appropriately balance economic development, energy independence, and environmental protection through oil and gas leases, renewable energy development and environmental reviews and studies. For information about our bureau go to: http://www.boem.gov/
Learn more about this agency

Responsibilities

This position is located within the Department of the Interior, Bureau of Ocean Energy Management (BOEM), Office of Strategic Resources (OSR), Leasing Policy and Management Division (LPMD) located in Sterling, VA..

At the full performance level, GS-9 the major duties of this position include, but are not limited to the following:
  • Responsible for reviewing and approving for fund certification all procurement requests for goods and or/services for the Divisions and Branches.
  • Processes and tracks purchases, associated documents and maintains procurement records.
  • Initiates, coordinates, reviews and maintains paperwork to assure property accountability records are current.
  • Responsible for determining and incorporating all material from the Divisions into the official records and for developing, organizing, and maintaining both physical and electronic folders and the reference material in these folders.
  • Reviews office correspondence for accuracy, completeness and adherence to procedures and guidelines. Amends or rejects work not meeting standards. Advises staff on correct procedures for correspondence, templates and reports.
  • Makes necessary arrangements for complex travel, arranges schedule of visits, makes airline and hotel reservations, notifies officials to be visited, and keeps in touch with the supervisor.
  • Coordinates budget requests among organization units. Defines, compiles, organizes, formats, updates, and verifies data accuracy included in the request.
  • Initiates personnel actions such as awards, details, hiring and onboarding; reviews award approvals, and tracks awards and monitors funds expended; maintains organization and staffing charts; tracks within grade increases; validates timesheets; and maintains personnel and performance records and assists with the Document Tracking System.
  • BOEM has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

    Salary Information - First time hires to the federal government typically start at the beginning salary in the range for their respective grade level.GS-09: $59,534 - $77,396

    This vacancy may be used to fill additional positions as vacancies become available.

    This vacancy is also announced as BOEM-MMCC-21-KD-011(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.

    Travel Required

    Occasional travel - Occasional Travel may be required

    Supervisory status
    No

    Promotion Potential
    9

    Requirements

    Conditions of Employment

    • You will be subject to a background/suitability investigation/determination
    • You will be required to have federal payments made by Direct Deposit.
    • You must submit ALL required documents and a completed questionnaire.
    • You must be a U.S. Citizen.
    • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.


    Qualifications

    Minimum Qualification Requirements: To qualify for this position you must meet the Specialized Experience for the series/grade to which you are applying.

    Specialized Experience: To qualify for the GS-09, you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1) Managing an organization's official electronic and hard copy records to ensure compliance with records management policies; 2) managing and retrieving information from databases to develop financial spreadsheets and track administrative records; 3) utilizing administrative computer systems such as Microsoft Office, financial systems or timekeeping systems to complete assignment; and 4) procuring services, supplies and/or equipment utilizing purchase cards. Must meet all - OR-Education: Master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related. - OR-
    Combination of Education and Experience: A combination of specialized experience and education that totals 100% of the experience requirement. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

    Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

    All qualification requirements must be met by the closing date of this announcement.

    Education

    Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.

    Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

    Additional information

    Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

    Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

    The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

    Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.

    NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.
    A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. You are being evaluated under the Category Rating method, which means, if you are determined to be qualified you will be placed in one of three pre-defined categories. These categories are "Platinum", "Gold", and "Silver". However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "Platinum" category will be identified for referral to the hiring manager and may be invited for an interview. Veterans' preference rules for category rating will be applied.

    Your answers to the on-line assessment will be used to evaluate your competencies in the following areas: Administration and Management - Knowledge of organization, mission, functions and work process of programs, and the relationship of administrative support activities to such mission and functions, and how the organization interacts with other Federal and state agencies. Interpersonal Skills - Ability to serve as liaison between management and staff, relaying messages and instructions. Attention to Detail - Ability to review office correspondence for accuracy, completeness and adherence to procedures and guidelines. Technology Application - skill in the use of standard office equipment and software (e.g. Microsoft Office Suites, Google, and Bureau-wide applications). If you are a status applicant (current career or career-conditional Federal employee or former permanent Federal employee with reinstatement eligibility in the competitive service), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.

    To preview the assessment questionnaire click: https://apply.usastaffing.gov/ViewQuestionnaire/10966672

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process
    Credentialing , Suitability/Fitness

    Required Documents

    Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/How_to_create_your_resume

    Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15 (if applicable).
    NOTE: Applicants claiming veterans preference (TP, CP, CPS) must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).

    You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: https://www.bsee.gov/careers/usajobs-assistance OR http://www.boem.gov/USAJobs-Assistance/ .

    If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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