Supervisory Contract Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Dec 01, 2020
Closes
Dec 03, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

The position is located in the AOC, Office of the Chief Administrative Officer, Acquisition & Material Management Division, Supplies & Services Branch. The selectee will serve as the Chief, Supplies and Services Branch performing duties in connection with the functions and responsibilities of the Division for inviting competitive bids and negotiated proposals between the AOC and private concerns for acquisition of supplies, materials, equipment and services on behalf of the agency.

Learn more about this agency

Responsibilities

FAC C, Level 3 and/or DAWIA Level 3 Certification is preferred but not required.

Supervisory Duties

Performs administrative and technical supervisory functions for subordinates. Assigns duties to, and evaluates their performance. Manages the organizational unit's budget and workload. Develops performance requirements for subordinates and ensure a mutual understanding of the performance standards. Resolves complaints and grievances as delegated by higher level supervisors. Provides leadership to ensure support for equal employment opportunity (EEO) goals and requirements. Practices non-discriminatory employment actions to prevent unlawful discrimination based on race, color, religion, sex, national origin, sexual orientation, genetic information, age or disability. Provides for employee skills enrichment through job related coaching, mentoring and training.

Is responsible for utilizing a thorough knowledge of and compliance with all OSHA safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.

Contracting Functions

Serves as contracting officer with signatory authority up to $25 million to enter into contracts for acquisition of significant systems or programs characterized by: (1) large funding levels and a commitment period extending over a long period of time (approximately five years); (2) the magnitude and terms of the contract substantially impact on the economic well-being of the AOC; (3) the agency head monitors progress due to criticality and visibility of the program; and (4) the final product is a highly complex complete state-of-the-art system or project.

Serves as principal contracting advisor to the Chief and/or Associate Chief in the acquisition planning process. Represents the agency or department as the program's contractual authority at conferences and meetings. Analyzes junior contract specialist recommendations and determines requirements, ensures validation of independent government cost estimates, and formulates contracting strategies and objectives to be pursued, taking-into account overall AOC considerations such as socio-economic programs, competition maximization, pricing arrangements, subcontracting; and similar considerations requiring the use of innovative and unique acquisition techniques. Guides junior contract specialists and participates, as needed, in the analysis of the requirement and ensures clear articulation of Government requirements in the solicitation. Responsible for preparation of solicitation documents, pre-proposal conferences, proposal evaluation, negotiation and competitive range determination. Conducts pre-proposal conferences to convey acquisition information to potential bidders, the media and other interested parties.

Plans, develops, and establishes the contractual strategy for the overall supplies and services acquisition program. Oversees development by the contract specialist of the pre-negotiation position and determines the type of contracts and negotiation authority to be used together with the justification.

Functions as principal during contract negotiations. Coordinates and applies advice from various areas of expertise such as technical departments, legal counsel, audit, and subordinate activities. Personally oversees and guides all negotiation and contract actions. This includes acting as the Chairperson of a cost evaluation team coordinating the efforts of cost analysts.

Negotiates with senior management personnel of major corporations. Participates as lead negotiator of multi-disciplined Government negotiation teams and directs the analysis of the team evaluations. Determines negotiation strategy to assure attainment of negotiation goals and arrive at an agreement determined to be in the best interests of the Government in both technical and cost areas. Directs debrief of unsuccessful bidders and responds to protests.

Guides the full range of contract administration actions required for the acquisition program, including the issuance of contract modifications, negotiation of changes, exercise of options, investigation and resolution of contractors delays, contractor performances appraisal, subcontractor surveillance, disposition of claims, and similar matters, and commissioning.

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

  • You must be a U.S. Citizen.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.


Basic Requirements:

1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years' experience in contracting or related positions. At least one (1) year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

And

2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade.

Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards

Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position includes:
  • Serving as a Lead or Senior Contract Specialist with Contract Officer authority for planning, negotiations and awarding;
  • Serving as a high-level expert and/or advisor on federal acquisition laws, rules and regulations and contracting procedures;
  • Developing acquisition strategies and analyzing overall short and long range plans;
  • Performing cost and price analysis;
  • Directing or managing procurement activities; and
  • Providing technical guidance and performance expectations to subordinate contract staff.

FAC-C, Level III and/or DAWIA Level III Certification is preferred but not required.

Education

A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

NOTE: Education completed in foreign colleges or universities may be used to meet the requirements. However, to be creditable, foreign education must have been evaluated by an accredited institution recognized by the U.S. Department of Education.

You must provide a copy of your college transcript and the letter containing results of the course by course work and degree equivalency evaluation. Transcripts are required upon selection.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

1. Ability to supervise people in the performance of contract administration.

2. Knowledge of the rules, policies and regulations regarding contract administration.

3. Knowledge of contract negotiation techniques and practices.

4. Communication Skills

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.

Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.

To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.

Nothing further is required until it is requested by AOC's Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

If Veterans' preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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