EXECUTIVE ASSISTANT

Employer
USAJobs
Location
Washington, D.C
Posted
Dec 01, 2020
Closes
Dec 05, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

This position is part of the National Archives and Records Administration, Executive Secretariat, in the Office of the Chief of Staff. The incumbent serves as an Executive Assistant to the Archivist and Deputy Archivist of the United States and helps to coordinate and manage the administrative and operational aspects of the Office of the Archivist, and as needed, the Office of the Chief of Staff.
Learn more about this agency

Responsibilities

As an EXECUTIVE ASSISTANT, you will:

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

-
As directed by the Archivist, Deputy Archivist, Chief of Staff, or Director of the Executive Secretariat, act as a personal representative to operating and staff officials within NARA.
- Perform a wide variety of confidential and sensitive projects and assignments to assist the Archivist, Deputy Archivist, Chief of Staff, and Director of the Executive Secretariat with operational and administrative matters.
- Schedule meetings and conferences or extend or accept invitations to the President's staff, Members of Congress and their staffs, Supreme Court justices and other Federal judges, heads of Federal departments and agencies, representatives of professional organizations, university officials, senior officials with State and local government, and members of the public.
- Plan and schedule activities involving the Archivist or Deputy Archivist; maintains the Archivist/Deputy Archivist's calendars and daily schedules.
- Receive, schedule, and follow-up on requests to the Archivist and Deputy Archivist from Members of Congress and other VIPs and their staffs for assistance from NARA, tours of NARA activities, and requests to attend special events.
- Review incoming correspondence; determine which items to handle via the Executive Secretariat process and forward remaining items with appropriate background material to the Archivist/Deputy Archivist or to the appropriate office head or staff director for necessary action.

Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment



The experience may have been gained in either the public, private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
  • A one year probationary period may be required.
  • Must successfully complete a background investigation.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
Key Requirements:
  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be U.S. Citizens or U.S. Nationals.


  • Qualifications

    You must meet the following requirements within 30 days of the closing date of this announcement.

    For the GS- 11, you must have one (1) year of experience at the GS-09 level, or equivalent, which is directly related to the position as listed in this announcement and has equipped the candidate with the knowledge, skills, and abilities to perform the duties of the position successfully. Specialized experience is defined as follows:

    -Coordinating and planning administrative functions such as troubleshooting office support issues, scheduling meetings and conferences, controlling correspondence, and appointment calendars for management.
    AND
    -Researching and interpreting information needed to prepare reports, and to respond to requests for information.

    OR

    Education: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree; or an LL.M., in a related field.

    In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:
    For the GS-11, you must have been at the GS-9level for 52 weeks.

    Education

    This job does not have an education qualification requirement.

    Additional information

    • We may select from this announcement or any other source to fill one or more vacancies.
    • This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
    • This is a non-bargining unit position.
    • We offer opportunities for telework, Ad hoc only.
    • Physical Demands: The work is sedentary. Typically, the incumbent may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items such as papers and books. No special physical qualifications are required to perform the work.
    • Work Environment: The work is performed in an office setting.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a "not qualified" determination.

    Rating : Your application will be evaluated in the following areas: administrative management, technical, communication and analytical. Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

    Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

    If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ) you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

    Please ensure all required documents, including any required work samples, narratives, or other materials as stated in this announcement, are attached to your application package. Documents can be uploaded under the category of "Cover Letter".

    All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips .

    CURRENT AND FORMER FEDERAL EMPLOYEES -- Documentation Relating to Your Federal Employment:

    You must submit an SF-50 which confirms both competitive status eligibility as well has highest grade/pay band level achieved. This may require that you submit more than one SF-50.
    • To verify your competitive status: Box 34 must have a "1" and Box 24 must have a "1" or a "2"

    If you are currently on a Veterans Recruitment Appointment (VRA), submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc.

    - Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

    CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

    If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.), please see applicant guide for required documentation . In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.

    EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

    A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .

    If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions .

    PERFORMANCE APPRAISAL: All applicants are required to submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least "Fully Successful") and is signed by the supervisor, or a statement explaining why the performance appraisal is unavailable. If you fail to provide a copy of the performance appraisal, or a statement advising why it is unavailable, you will be removed from further consideration.

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