Duties

Summary

This position is part of the R9-Div of Budget Performance and Workforce NWRS. As a Administrative Officer you will be responsible to plan, administer, and coordinate administrative services including budget formulation and execution, financial planning, accounting, procurement and contract administration, human resources management, space and equipment utilization, travel, property and records management, and related administrative support services.
Learn more about this agency

Responsibilities

Manages Personnel processes and procedures in the Division to ensure requests for personnel actions are complete, accurate and have appropriate documentation and supporting information. Coordinates requests for personnel actions and serves as liaison to resolve matters directly with the supervisor of the positions. Works directly with the Division of Human Resources on behalf of supervisors on personnel issues of a complicated or sensitive nature or involve disputes in interpretation or application of personnel regulations.

Manages and processes requests for acquisitions, memorandum of understandings, inter-agency agreements, etc. Serves as the point-of-contact for the Division of Contracting and General Services. Provides advice and guidance to subordinate staff within the HQ NWRS on the proper procedures for acquisition requests. Processes requests for purchase and maintenance of property and supplies. Maintains property inventories and manages property disposal

Ensures Division(s) funds are obligated in compliance with all Federal laws and regulations and within the time frames established by appropriations law, DOI and FWS policy.

Manages the financial operations of the Division with the expectation that monthly reports will be prepared and provided to the applicable Branch, Deputy and Division Chiefs. Analyzes the expenditure of funds and makes projections of the funds needed to meet payroll and operate the Division. Reconciles accounts provides reports to applicable Branch, Deputy and Division Chiefs.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitability for employment, as determined by background investigation
• May be required to successfully complete a probationary period
• Time-in-Grade requirements apply to status candidates

Qualifications

Only experience and education obtained by 12/11/2020 will be considered.

Minimum Qualification for GS-12

To qualify for this position, you must possess: One year of specialized experience equivalent to the GS-11 grade level in the Federal service. Examples of experience includes 1) providing advisory services to management and employees in program operations, budget and finance, human resources, program management, procurement, and travel; 2) budget formulation, execution, planning, projections and reconciliation; and 3) applying a variety of complex Federal laws, regulations, policies and guidelines to plan, develop and implement aspects of an administrative program to improve program effectiveness and efficiency. This experience must be clearly demonstrated in your resume.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically,
i. Area of Consideration.
ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F.
iii. Time after competitive appointment as specified in 5 CFR 330.502.
iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method
Your SF-50 will be used to confirm you meet all requirements

Education

Additional information

Telework:
This position is suitable for telework and may be allowed to telework with supervisory approval.

Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.

Selective Service System: To register or verify your registration go to the Selective Service System at https://www.sss.gov/RegVer/wfRegistration.aspx

Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP or ICTAP applicants must be determined to be well-qualified for this position in order to receive special selection priority. To be well-qualified, a CTAP or ICTAP applicant must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least 85 on the questionnaire. For more information visit: OPM's Employee Guide to Career Transition
The Land Management Workforce Flexibility Act (LMWFA),P.L. 114-47 , allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures.

Note: You must submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA.

Current appointees:

• Must have been hired under competitive examining procedures to a time limited appointment with a land management agency;
• Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND
• Must have performed at an acceptable level.

Former appointees:

• Must have been hired under competitive examining procedures to a time limited appointment with a land management agency;
• Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years;
• Must apply for position within 2 years after separation;
• Must have been separated for reasons other than misconduct or performance; AND
• Must have performed at an acceptable level.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you meet the qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. Note: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications which resulted in you being listed in the highest quality category, you may lose consideration, or be assigned to a lower quality category for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

1. Knowledge of regulations, procedures, and processes associated with administering NWRS business processes. Administrative functions include human resources, procurement, office services, budget, work plans, travel regulations and property management in order to provide administrative support.
2. Ability to gather appropriate data, analyze data, and make recommendations to supervisors to solve financial problems.
3. Ability to work under stress and meet unpredictable, short-term deadlines according to changes in budgeting objectives, available funding, program goals, workload, and personnel changes.
4. Ability to communicate orally to present information to individuals and groups, and explain and resolve administrative issues.
5. Knowledge of finance laws, regulations and policies used to purchase goods and services for federal programs. Comprehensive understanding of the financial electronic systems and standard financial procedures used in the FWS.
6. Knowledge of the federal budget process and software applications used to manage and report on finances.
7. Comply with organizations budget formulation and execution requirements, including planning, analysis, formulation, justification, execution, and review of operating budgets, to include remote locations, providing financial management advice to leadership and coordinating accounting activities.
8. Monitor, track, and verify obligations and expenditures for organizational functions.

Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.

Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

You must submit a complete application package. We will not make assumptions about your experience and/or education.

Required Documents:

1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here . Your experience needs to address every required qualification.

2. SF-50 (Federal Employee): (non-award), or equivalent Notification of Personnel Action if you are a current or former Federal employee. Your SF-50 (non-award) must show tenure code 1 or 2 in block 24, and position occupied code 1 (competitive service) in block 34. If you have previously held a higher grade than the grade/position you currently occupy, you must submit a copy of the last non-award SF-50 you received for that position.

Note: Federal employee who has reinstatement eligibility please review the How to Apply for Reinstatement page for all required documents.

If you have any questions regarding which SF-50's to submit, it is highly recommended that you contact the person listed on this vacancy announcement before the closing date.

Note: You must submit ALL SF-50s and performance information for each period of temporary/term employment if you are requesting to be considered Land Management Workforce Flexibility Act eligibility. For Public Land Corp eligibility, a copy of the Certificate of Eligibility for Non-Compliance Hiring Based for Public Land Corps Service is required for verification of eligibility.

3. Performance Appraisal (Federal Employee): Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

Additional Documentation if applicable:

1. Cover Letter

2. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, you must attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.

3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible .

4.College Transcripts: Unofficial transcripts are acceptable. A copy of your official transcripts may be required if you are selected.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.