Administrative Assistant Iv

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
Nov 28, 2020
Closes
Dec 12, 2020
Ref
20-01714
Function
Administrative
Hours
Full Time
Job Announcement

This job announcement is being re-advertised. If you previously applied to req. #20-01714, you do not need to re-apply in order to be considered.

Provides legal administrative support to attorneys and paralegals in the Office of the County Attorney. Represents the Board of Supervisors and county agencies in providing legal advice and representation in litigation in federal and state courts, as well as administrative agencies. Further duties include:

  • Drafts, types, edits, proofreads, and files time-sensitive legal documents and briefs.
  • Types and/or prepares routine correspondence and documents for attorney's review and signature.
  • Organizes and prepares litigation and assignment files.
  • Utilizes state and federal court electronic case tracking systems and County Attorney databases for researching, closing and archiving files.
  • Coordinates and schedules conferences and meetings.
  • Extensive contact with county agency personnel, outside counsel, consultants, and other persons.
  • Under the supervision of the attorneys, collects, reviews, organizes, analyzes, and redacts records requested pursuant to VFOIA, subpoenae duces tecum, or discovery requests using various software applications such as Logikull.
  • Performs other administrative duties as assigned to facilitate the functions and operation of a law office.
  • Acts as primary backup to receptionist and primary back up for agency courier by driving to and from the Fairfax County Courts to file and retrieve legal documents.
Note: The assigned functional areas of this position are general administrative support, office management, and/or law/legal.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.

Math Skills
Basic math skills.

Word Processing/Typing
Intermediate skills in use of applicable Microsoft Office Word.

PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.

Communication
Ability to communicate well through written and oral means.

Information Abilities
Ability to gather, integrate, and analyze simple data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Not applicable.

PREFERRED QUALIFICATIONS:
Prior experience working in a law firm and using Prolaw or a case management system.

NECESSARY SPECIAL REQUIREMENTS:
  • The appointee to the position must satisfactorily complete a criminal background check.
  • Due to the nature of the position and its responsibilities, physical presence in the office is required.
  • Must be able to travel to and from the Fairfax County Courts to file and retrieve legal documents.

PHYSICAL REQUIREMENTS:
Duties are performed in a frequently stressful and fast-paced office environment. Duties require the ability to type, input, and retrieve data from a personal computer up to seven hours per day. Ability to stand in one place up to three hours using copier. Must be able to lift archive boxes weighing up to 35 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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