Sci-Tech Office Manager

Fairfax, VA
Commensurate with education and experience.
Nov 27, 2020
Nov 28, 2020
Full Time
Department of Information Sciences and Technology (IST): Administrative and Office Specialist

The George Mason University Department of Information Sciences and Technology (IST) within the Volgenau School of Engineering, seeks a highly qualified, motivated professional for an Administrative Specialist position. This position will work for one of the IST Offices, which is located at GMU's Science and Technology Campus (Sci-Tech) in Manassas, VA. The position reports to the Chair of the IST department. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich the university's academic and culturally inclusive environment.

Responsibilities The incumbent is responsible for selected department administrative functions to include, but not limited to:

* Serving as ABET (Accreditation Board for Engineering and Technology) and APR (Academic Program Review) institutional support person. Organizing IST ABET documentation online, performing data analysis about IST students and student outcomes, providing qualified graphical and editorial support of faculty's ABET assessment work and APR assessment work * Serving as Audio-Visual (AV) and Digital Learning (DL) technical editor for online lectures, serving as administrative support for the AV and DL materials * Serving as the Administrative Specialist of the IST Department office at the Sci-Tech campus, providing contact, basic support and office management for IST faculty, adjunct faculty and teaching assistants at the Sci-Tech Campus * Greeting visitors and routing them to appropriate individuals, and answering questions concerning IST academic programs * Performing office duties including work on reports, spreadsheets, and ordering office supplies * Other duties as assigned.

The successful candidate will be self-motivated, have good communication and interpersonal skills, and technical skills involved in the required documentation work. This individual must have knowledge of the AV and graphical software tools for data representation. This position requires someone who can effectively prioritize work assignments and manage time effectively.

Required Qualifications: * A few years' experience in front office or customer service environment * Strong interpersonal and communication skills (both written and verbal), and the ability to work effectively with a wide range of constituencies in a diverse community * Proficient in computer skills (particularly Microsoft Word and Excel) and demonstrated experience with office software tools for editing images and videos, and email applications.

Preferred Qualifications: * Bachelor's degree or equivalent training with two or more years of directly relevant experience. * Experience working in higher education, in an academic administrative office * Knowledge of university procedures, policies and regulations * Awareness of the assessment processes such as ABET or Academic Program Review * Ability to work efficiently with software tools used for data visualization, to edit graphs, images and videos, such as those commonly used in the university environment, e.g. in Blackboard (for example Kaltura) or Camtasia, or Adobe Premiere suite or equivalent.

About the Department: The Department of Information Sciences & Technology has 28 full-time faculty members. In addition to BS and MS programs in Information Technology, the department also participates in an interdisciplinary BS in Cyber Security Engineering, MS in Data Analytics Engineering, and PhD in Information Technology (concentration in IST) offered by the Volgenau School of Engineering. For more information on the department, visit our Web site:

Mason Engineering: The Future of Engineering is Here The Volgenau School of Engineering at George Mason University is a fast-growing force for innovation in research and education, with approximately 250 full-time faculty. The school boasts more than 8,170 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Volgenau School researchers earned more than $90 million in awards over the last 12 months. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its excellence in emerging areas including big data, cybersecurity, healthcare technology, robotics and autonomous systems, signals and communications, and sustainable infrastructure.

George Mason University is the largest public research university in Virginia, classified at the R1 highest research activity level, with an enrollment of over 38,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.

In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing, and George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot Digital InnovAtion Building. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate Mason's already leading national position in computing and related areas.

For full consideration, applicants must apply for position number 02897Z at; complete and submit the online application; and upload a cover letter, resume, and contact information for three professional references. The review of applications will begin November 4, 2019 and continue until the position is filled.

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Similar jobs