College Park, Maryland
Nov 25, 2020
Dec 01, 2020
Full Time


This position is part of the National Archives and Records Administration, Office of Research Services (R). The incumbent will serve as the Deputy for Archival Operations, a senior executive, within the Office of Research Services (R) at the National Archives and Records Administration (NARA).
Learn more about this agency


As a Deputy for Archival Operations, Research Services, you will:

Supports the Executive for Research Services by ensuring the coordination and implementation of the overall policies, plans, and operations of the following critical programs and functions:

- Develops and sustains familiarity with, and advocacy for a variety of customers, staff, and holdings that are part of the whole system. Positions NARA to lead or respond to future trends in customer needs through forward-looking delivery models, cutting-edge technology, creating a digital environment, and developing archival staff of the future. Conducts, coordinates, and oversees special studies, analyses, and projects aimed at identifying and producing services and products that meet the needs of Research Services' customers.

- Ensures that archival units in Research Services successfully perform the following functions and activities: Accession into the National Archives of the United States records and other materials that have been determined by the Archivist to have sufficient value to warrant continued preservation. Establishes and maintains intellectual and physical control of records, including the storage, arrangement, and security of accessioned and donated records and the space housing them. Provides access to accessioned records, information from them or surrogates. Participate in the appraisal of records. Initiate and conduct reappraisal activities affecting previously accessioned records.

- Monitors records in NARA's legal custody that are in the physical custody of and administered by other archival repositories (Affiliated Archives).

- Collaborates with Preservation Programs to safeguard, identify, and mitigate risks to records to ensure their preservation.

- Collaborates with Museum Programs Division staff in support of archival access and outreach, education, and exhibit programs.

- Coordinates with the Office of Innovation to ensure access to permanent records.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

The experience may have been gained in either the public, private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
  • Must complete a 1-year SES probationary period, unless previously completed.
  • Must complete a Questionnaire for Sensitive Positions, SF-86, for a pre-appointment full-field background investigation. In addition, periodic re-investigation is required no later than five years after selection and at least every succeeding five years.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • Obtain and use a Government-issued charge card for business-related travel.
  • Must complete an Executive Personnel Financial Disclosure Report annually.
  • Designated and/or Random Drug Testing may be required.
Key Requirements:
  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be U.S. Citizens or U.S. Nationals.

  • All Technical Professional Qualifications (TPQs) and Executive Core Qualifications (ECQs) noted in the "Qualifications" section.

    In addressing these mandatory qualifications, elaborate on your accomplishments, experience, training, education, and awards, highlighting the problems solved and work objectives met, i.e., the results of your effort and evidence of your success. Do not repeat entries from your narrative work history. More information concerning the executive core qualifications may be obtained on the Internet at:


    Mandatory Qualifications Requirements: To meet minimum qualifications, applicants must possess the following technical and executive core competencies. These competencies would typically be gained through experience, education, and training that reflects progressive development and achievement in managing a Federal legal program for a nationwide organization. An individual's total experience and education must demonstrate the ability to perform the duties of the position.


    All applicants must address how their knowledge and experience relates to the following TPQs. PLEASE LIMIT YOUR RESPONSE TO ONE (1) SINGLE SPACED PAGE PER TPQ WITH THE FONT SIZE NO SMALLER THAN POINT 12.
    • TPQ 1: Demonstrated experience in archival administration and customer service techniques. Experience in understanding the business needs and direction of an archival organization, creating a strategic vision and operational plan to support those business needs and direction.
    • TPQ 2: Demonstrated experience in applying archival principles, concepts, practices, and methods of program management in at least two of the following areas: accessioning or collection management; physical control of archival collections/holdings; processing and reference management; and digitization strategies for collections/holdings.


    Applicants must address how their knowledge, experience, and abilities relate to the following ECQs. PLEASE LIMIT YOUR RESPONSE TO ONE (1) SINGLE SPACED PAGE PER ECQ WITH THE FONT SIZE NO SMALLER THAN POINT 12.

    Note: Current career Senior Executives, QRB-certified graduates of SES candidate development programs, and individuals with SES reinstatement eligibility are not required to address the executive core qualifications.

    1. LEADING CHANGE - Ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
    • Creativity and Innovation - Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting edge programs/processes.
    • External Awareness - Understands and keeps up-to-date on local, national, and international policies and trends that affect the organization and shape stakeholders' views; is aware of the organization's impact on the external environment.
    • Flexibility - Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
    • Resilience - Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
    • Strategic Thinking - Formulates objectives and priorities, and implements plans consistent with the long-term interests of the organization in a global environment. Capitalizes on opportunities and manages risks.
    • Vision - Takes a long-term view and builds a shared vision with others; acts as a catalyst for organizational change. Influences others to translate vision into action.
    2. LEADING PEOPLE - Ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
    • Conflict Management - Encourages creative tension and differences of opinions. Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
    • Leveraging Diversity - Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization.
    • Developing Others - Develops the experience of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
    • Team Building - Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
    3. RESULTS DRIVEN - Ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
    • Accountability - Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
    • Customer Service - Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
    • Decisiveness - Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
    • Entrepreneurship - Positions the organization for future success by identifying new opportunities; builds the organization by developing or improving products or services. Takes calculated risks to accomplish organizational objectives.
    • Problem Solving - Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
    • Technical Credibility - Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized experience.
    4. BUSINESS ACUMEN - Ability to manage human, financial, and information resources strategically.
    • Financial Management - Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
    • Human Capital Management - Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance problems. Manages a multi-sector workforce and a variety of work situations.
    • Technology Management - Keeps up-to-date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems.
    5. BUILDING COALITIONS - Ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
    • Partnering - Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
    • Political Savvy - Identifies the internal and external politics that impact the work of the organization. Perceives organizational and political reality and acts accordingly.
    • Influencing/Negotiating - Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.


    Basic requirements for all grades:

    Applicants who meet the basic requirements described in the Individual Occupational Requirements (IOR) are fully qualified for the specified entry grade (generally grade GS-5). Applicants who wish to qualify for positions at higher grade levels (generally grade GS-7 and above) must also meet the requirements shown in the table on page IV-A-22, in addition to meeting the basic requirements.

    A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.


    B. Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education

    The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.

    Additional information

    • We may select from this announcement or any other source to fill one or more vacancies.
    • This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
    • This is a non-bargaining unit position.
    • We offer opportunities for telework.
    • We offer opportunities for flexible work schedules.
    • Veterans Preference does not apply to the Senior Executive Service:, 5 USC 2108(3)

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    All applicants will be evaluated by a panel of senior executives on the following documents to determine the degree to which they possess the qualifications:

    Your application includes your:
    1. Resume
    2. Responses to the TPQ's and ECQ's (if applicable)
    3. Required supporting documents.

    We use a multi-step process to evaluate and refer applicants:
    1. Minimum Requirements: Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.
    2. Rating: Applicants will be evaluated by an Executive Resources Board (ERB) based on the executive (ECQ) and technical (TPQ) qualification requirements stated in this announcement.
    3. Referral: If you are among the top qualified candidates, your application will be referred to a selecting official for consideration and possible interview.

    Background checks and security clearance

    Security clearance
    Top Secret

    Drug test required

    Position sensitivity and risk
    Critical-Sensitive (CS)/High Risk

    Trust determination process

    Required Documents

    All applicants will be evaluated by a panel of senior executives on the following documents to determine the degree to which they possess the qualifications:


    All applicants must address how their knowledge and experience relates to the TPQs noted in the "Qualifications" section above.



    Applicants must address how their knowledge, experience and abilities relate to the ECQs noted in the "Qualifications" section above.


    Note: Current career Senior Executives, QRB-certified graduates of SES candidate development programs, and individuals with SES reinstatement eligibility are considered Noncompetitively and are not required to address the ECQs (executive core qualifications).

    3. RESUME - Please be sure that your resume includes detailed information to support your qualifications related to the TPQs and ECQs for this position.

    4. SF- 50 - Required for Senior Executive Service (SES) Noncompetitive applicants: If you are currently serving under a career SES appointment or are eligible for reinstatement into the SES , proof of SES noncompetitive eligibility must be submitted to be considered noncompetitively:
    • SF-50 showing your status as a:
      • current Career SES appointee,
      • former Career SES appointee with career SES reinstatement eligibility
    5. QRB-certified candidates: must submit proof of certification.

    EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions .

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