Duties

Summary

What General Information Do I Need To Know About This Position?

The Office of the Solicitor (SOL), Division of Administration is seeking a Management and Program Analyst to support the SOL human resources office which services over 500 employees in the SOL organization. This individual will be responsible for a wide variety of human resources functions including program oversight, data analysis, systems administration, database management, reporting, tracking and administrative functions.
Learn more about this agency

Responsibilities

As a Management and Program Analyst with the Department of the Interior, Office of the Solicitor, Division of Administration located in Washington, DC your specific duties will include:

• Manages long-term projects and a variety of special, non-recurring projects, which involve defining problems, gathering data, and coordinating, analyzing, evaluating, compiling, and preparing final.
• Coordinates, tracks, and monitors program related actions communicating results with supervisors, managers, and executives regarding the status of program and/or personnel actions.
• Lead identification and documentation of potential projects in a variety of areas such as HR, awards, and performance management.
• Prepares a variety of human resources reports, memorandums, creates templates, and tabulates information in final form, ensuring the material complies with prescribed formats, regulations, and other data requirements.
• Plan, schedule, and conduct either short or long-term efforts to evaluate and recommend ways to improve the effectiveness and efficiency of activities, projects, and specific operations carried out within the Office of the Solicitor.
• Prepares required human resources, fiscal documents and reports for the supervisor and other members of the management team.
• Utilizes a variety of complex reports, briefings, and memorandums to create analytical studies and provides substantive recommendations in support of office initiatives and special projects
• Develops standards and guidelines to advise management and staff of new regulations and administrative procedures affecting administration of the office. Assists in development of new office procedures to increase efficiency.

Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

Key Requirements:

Selectee may be subject to serving a one-year probationary period.

More requirements are listed under Qualifications and Other Information.

Suitable for Federal employment, as determined by background investigation.

Are There Any Special Requirements For This Position?

• A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
• Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
• If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

Qualifications

For GS-13 :

In order to qualify at the GS-13 level, applicants must possess one year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position.

To be creditable, the required specialized experience must have been equivalent to at least the GS-12 level in the Federal service. Examples of GS-12 level work may include performing the following types of tasks in either the private or public sector: analyzing and measuring the effectiveness, efficiency and productivity of organizational programs; performing studies and analyses used to evaluate the effectiveness of policies and procedures related to the management and administration of human resources operations; developing procedures implemented by management to improve the effectiveness and efficiency of program operations; and recommending and implementing operations solutions to senior management.
You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
• Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .

Additional information

Other Information :

• Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
• The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
• THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

Agency Benefits :

• USGS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.
• For additional information on our internal telework policy, please reference the Department of the Interior Telework Handbook at: https://www.doi.gov/telework/policies .
• Working for the U.S. Geological Survey offers a comprehensive benefits package that includes paid vacation, sick leave , and holidays ; health, life, dental, vision, and long term care insurance, flexible spending accounts , and participation in the Federal Employees Retirement System .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

--Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies: Information Management, Written Communication, Interpersonal Communication, Regs/procedural guidance, Compile/Analyze data, Program/Project Management; Disseminate Data.

--Basis of Rating: You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible.

Due weight will be given to performance appraisals and awards during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

--NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/10934203

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing

Required Documents

Required documents may be: (1) faxed to the Agency Contact listed in the vacancy announcement; or (2) uploaded directly from your desktop; or (3) uploaded directly from your USAJOBS stored attachments; or (4) hand delivered to the servicing Human Resources Office listed in the vacancy announcement.

Transcripts
--If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

Current & Former Federal Employees
-- If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility? you must submit the following by the closing date of this announcement, or you will not receive consideration as such:

• a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step?; and
• your most recent performance appraisal (if you do not have your most recent performance appraisal, please submit an explanation as to why it is unavailable); and
• if applicable, a list of any awards you received in the last 5 years (i.e., superior performance awards, special act or achievement awards, quality step increase, etc.).

Career Transition Assistance Plan (CTAP) Eligibles
--If you are claiming eligibility under the Veterans Employment Opportunity Act (VEOA), you must submit proof that supports your claim. This may include:

• A legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions.
• If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans' preference or that shows length of service, AND that your character of military service is honorable.

Additional information can be found in the VetGuide .

Eligibility for Special Appointing Authorities
If you are applying for this position based on eligibility under a special appointing authority, you must submit proof that supports your claim by the closing date of the announcement. If you fail to submit proof, you will not receive consideration under the special appointing authority. Below is a list of the most common authorities and the documentation requirements. If you're eligible for an authority not listed, you are responsible for submitting documentation that's appropriate for that specific authority.

--30% or More Disabled Veteran - Submit a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy; and an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, , etc. Additional information can be found in the VetGuide .

--Individuals with Disabilities - Submit documentation issued by a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Additional information can be found here .

--Military Spouse - Submit Permanent Change of Station (PCS) orders issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (official statement from the Department of Veterans Affairs (dated 1991 or later)); OR verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). Additional information can be found here .

--Appointment of Certain Former Overseas Employees - Submit a SF-50, Notification of Personnel Action that confirms your eligibility and a performance appraisal from that period. Additional information can be found here .

REQUIRE DOCUMENTS CONTINUED BELOW IN THE HOW TO APPLY SECTION.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.