Assistant Director of Development & Alumni Relations

Hagerstown, Maryland
Commensurate with experience
Nov 23, 2020
Dec 28, 2020
Full Time


The Assistant Director of Development and Alumni Relations collaborates closely with his or her Development and Communications colleagues to encourage engagement and cultivate support for the school from alumni, parents, friends, and other constituents.
Annual Giving:  The Assistant Director will support the Director of Development and Alumni Relations in all efforts associated with the School’s Annual Fund. This includes cultivation and solicitation of Annual Fund gifts, planning and conducting fundraising solicitations, managing the School’s matching gift program, and using the School’s donor database to enter gifts and generate reports.
Alumni Relations:  The Assistant Director is responsible for key areas of the School’s alumni outreach, including event planning and support for the Alumni Council and reunion classes.  The Assistant Director recruits, trains, and supports volunteers, prepares newsletters and announcements, and communicates with alumni and other constituents.  The Assistant Director also collaborates with his or her colleagues with donor stewardship and cultivation programs and events.
Event Planning:  The Assistant Director plans and participates in a number of School and Alumni events, including (but not limited to) Alumni Weekend, the fall Donor Appreciation Dinner, the Headmaster’s Christmas Dinner, off-campus alumni events and receptions, and the Headmaster’s Garden Party.
Other:  The Assistant Director assists the Communications Director in maintaining the content of the Giving and Alumni pages of the School’s website, and in preparing content for social media posts. The Assistant Director works with colleagues to maintain accurate constituent information in the donor database and on the School’s website and is responsible for generating accurate and timely reports from the database. The Assistant Director manages the use of fundraising software tools such as GiveCampus and ThankView and is expected to research and recommend new technologies which may be useful to the Saint James development program.
1. Bachelor’s degree required plus a minimum of two years of demonstrated, professional experience, and increased responsibility for a nonprofit organization, preferably in an Independent or Catholic school or in higher education.  Prior alumni relations experience a plus.
2. Strong oral communication skills to address both internal and external audiences.
3. Excellent written communication skills including persuasive letters, newsletter articles, social media, miscellaneous correspondence, timelines, and reports.
4. Enthusiasm for developing, nurturing, and strengthening relationships, while creating opportunities for deeper engagement.
5. Experience with database programs strongly preferred.
6. Demonstrated experience managing all aspects of event planning.
7. Competency with Microsoft Office products (including Word, Excel, PowerPoint and Outlook).  Proficiency with enterprise-level website administration and Blackbaud’s Raiser’s Edge a plus.
8. Extraordinary attention to detail, accuracy, and organizational skills.
9. Ability to maintain effectiveness in a busy office setting and willingness to function as a collaborative team member.
10. Ability to manage several projects at once and consistently meet deadlines.
11. Experience recruiting, motivating, supporting, and managing volunteers.
12. Willingness to work evenings and weekends as warranted by meetings, events or other department needs.
Qualified applicants should submit a cover letter, two writing samples, salary requirements, and resume to: Greg Wilson, No phone calls. Applicants should apply by Dec 15, 2020, for best consideration.