Staff Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Nov 21, 2020
Closes
Nov 24, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

The position serves as a Staff Assistant in the Department of Veterans Affairs (VA), Veterans Benefits Administration (VBA), Office of Talent Management (OTM). The incumbent reports to the Executive Director of OTM. As such, the incumbent serves as an expert advisor to the Executive Director providing technical and administrative guidance and assistance in matters of office operations management, talent management and administrative practices and procedures.
Learn more about this agency

Responsibilities

Specific duties include:
  • Provides direct support to the Executive and Deputy Directors on a variety of programmatic and administrative functions and requirements.
  • Serves as a Customer Service Advocate/Representative for OTM. Liaises with customers and OTM staff to resolve customer issues and complaints to ensure world class service.
  • Serves a Project/Program Manager for OTM. Establishes tools and standards for managing programs and projects. Plans, tracks, and reports on outputs and outcomes. Performs information and logistics management.
  • Serves as a Contracting Officer's Representative (COR)and performs related responsibilities.
  • Develops correspondence on behalf of the Executive and Deputy Directors that communicate intent of key issues; develops and update briefings and position papers that articulate OTM's vision and direction and provides analysis of and recommendations on a variety of topics. Drafts detailed responses, outlines, talking points, briefings and other documents on behalf of the Executive and Deputy Director.
  • Conducts analytical studies and other special projects relating to all facets of OTM operations. Determines whether current management systems efficiently accomplish stated objectives and whether they provide controls necessary for sound management. Provides recommendations for improvement.
  • Maintains OTM's suspense roster and coordinates the assignment of actions based on the functions of each teams; initiates actions to meet internal and external suspense actions; tracks progress of such actions; and ensures full coordination of replies and organization positions. Ensures program management plans, reports and reviews are developed, coordinated, and distributed in a timely manner and to a quality standard.
  • Coordinates the development and maintenance of various technical and administrative directives and SOPS based on knowledge of established content, and priorities OTM

Work Schedule: Full time, Monday through Friday
Compressed/Flexible: May be available
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Staff Assistant; GS-0301-14 PD# 38268A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation


Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:11/23/2020.

TIME-IN-GRADE REQUIREMENT : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.
  • For a GS-14 position you must have served 52 weeks at the GS-13 level.
The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below:
GS-14 Grade Level:
  • Specialized Experience:
    1)Senior-level advisory experience providing recommendations to leadership on workforce management issues, technical management, administration, human resources, and acquisition/budget. (2) Expert experience planning and executing studies, reports, memoranda, and white papers in support of mission requirements. (3) Advanced experience conducting management studies and various techniques for organizational assessment and change. (4) Comprehensive experience applying Federal HR principles, concepts, and practices, and providing management consultative services involving HR functions and interpreting organization and government-wide principles regulations, policies, procedures, precedents, and directives. (5) Experience in program/project management and COR processes. (6) General experience with office management related processes and policies.

Volunteer Experience : Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.
Physical Requirements : Work is primarily sedentary but involves use of a personal computer so a degree of manual dexterity and visual acuity sufficient to utilize these tools is required. Some physical effort is required in that incumbent lifts and carries reference books, working papers and similar items to and from meetings. A normal amount of standing and walking is required in getting to and from meeting places away from the worksite. No special physical demands are required. Travel may be required.

Education

This job does not have an education qualification requirement.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
You will be rated on the following competencies based on your application for this position:
  • ORGANIZATIONAL DEVELOPMENT
  • ADMINSTRATION AND PLANNING
  • PROJECT MANAGEMENT
  • ORAL AND WRITTEN COMMUNICATION
  • ANALYSIS AND PROBLEM SOLVING
  • INTERPERSONAL SKILLS
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or an interview.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete application package to include the documents detailed below. Your resume and supporting documentation will be verified; errors, omissions, or failure to submit the documents as specified will affect your rating or result in loss of consideration for employment.
  • Resume detailing specialized experience and competencies as they relate to this position.
    • For each position in your resume, you must specify the start and end dates (month/year) and a description of duties. If the position was Federal, you must also indicate the grade level. Resumes containing a general summary of all positions held, not specifying start/end dates, and/or not including Federal grade level(s) are insufficient to determine basic qualifications.
  • Your most recent NON-AWARD SF-50 . The SF-50 must indicate proof of status and should identify your position title, series, grade, step, salary, tenure and type of service (Competitive or Excepted).
  • Your SF-50 reflecting when you entered your highest grade (e.g. Promotion, Appointment, etc.) in order to verify time-in-grade requirements.
  • Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

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