Duties

Summary

OSMRE is looking for a talented, highly motivated, and professional for a Staff Assistant position. This position is located within the Office of Surface Mining Reclamation and Enforcement. Are you interested? If so, then don't miss this opportunity! We want your application today! Come join a rewarding team of employees within OSMRE who are located throughout the United States.
Learn more about this agency

Responsibilities

As a Staff Assistant, you may:

• Serve as an office manager to the Assistant Director for the Directorate of Program Support by devising and installing office procedures and practices to be used in the Assistant Director's office and by staff in other Divisions within the Directorate of Program Support.
• Courteously and professionally receive and respond to telephone calls and written inquiries from the general public and other Federal agencies requesting general information concerning Directorate environmental programs.
• Prepare memoranda, documents, or correspondence in accordance to the Department/OSMRE manuals and/or handbooks governing correspondence; review and recommend improvements to Directorate clerical processes such as manuals and automated files, typing, and tracking systems.
• Assist the Assistant Director in communicating issues, management actions and information to Directorate staff and external groups.
• Prepare financial reports, track and record monthly expenditures for local procurement, travel, contracts and supplies to ensure all discrepancies/differences are resolved as well as request additional program information.
• Prepares travel arrangements and review travel vouchers for compliance with the Federal, OSMRE and Departmental Travel guidelines and regulations; maintain the Assistant Directors electronic calendar, schedule appointments, conference rooms and collect and input time and attendance for Directorate staff.
• Plans and organize support services for the office such as mail, supplies, communications, property, vehicles, records management and reproduction services in order to interpret policy for management and staff to resolve internal and/or external issues that may arise along with ensuring compliance with mandatory regulations issued by the General Services Administration and General Accounting Office, the Solicitor's Office and the Department of the Interior.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
9

Requirements

Conditions of Employment

• You must be a U.S. citizen.
• Background investigation may be required.
• Subject to financial disclosure requirements. You cannot own any direct or indirect financial interest in a coal mining operation.
• Males born after 12/31/59 must be registered for Selective Service or meet an approved exemption.
• A one-year probationary period may be required.
• Only experience and education obtained by the closing date of this announcement will be considered.

Qualifications

You may qualify for the GS-09 level, if you fulfill one of the following qualification requirements:
A. Possess one full year of specialized experience specialized experience with the particular knowledge, skills and abilities to perform successfully the duties of the position that are typically in or directly related to the position to be filled. To be creditable, specialized experience must have been equivalent to the least the next lower grade level grade level in the Federal service, or comparable pay band system. Qualifying experience may be obtained in the private or public sector. Specialized Experience is defined as: Provide clerical and program/administrative support; maintain electronic calendar and schedule meetings, conference rooms, collect and input time and attendance; receive incoming telephone calls, greet visitors, and refer to the appropriate staff member; prepare financial reports and track/record monthly expenditures for travel, training and equipment programs.
-OR-
B. A master's or equivalent graduate degree in an accredited or pre-accredited college or university; or 2 full years of progressively higher level graduate education leading to such a degree; or possession of a LL.B. or J.D degree, if related. Graduate level education must demonstrate the competencies necessary to do the work of the position;
-OR-
C. A combination of education and experience as listed above.

For more information, please click on: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-administration-and-program-series-0301/

Time-in-grade restrictions apply. Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade requirements contained in 5 CFR 300, Subpart 5.
Applicants must meet all the qualifications and eligibility requirements by the closing date of the announcement.

This job opportunity announcement may be used to fill additional vacancies.

Please make sure your specialized experience/requirement(s) can be identified in your resume.

You must meet all the qualifications requirements by the closing date of the announcement.

IMPORTANT: Human Resources is not permitted to "read between the lines," make assumptions about, or infer what duties you performed in your work history. To ensure that we can credit your experience, we recommend that you update your resume to specifically address the duties described above. One year of experience refers to full-time work. Your resume must include the number of hours worked per week.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

REMOTE TELEWORK: OSMRE has determined that the duties are not suitable for remote work and requires the selectee to perform work at the duty location stated in this vacancy announcement.

TELEWORK: OSMRE has determined that the duties of this position are not suitable for telework.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. For more information visit: Selective Service .

E-Verify: DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit https://www.e-verify.gov/

Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): These programs apply to employees who have been or may be involuntarily separated (e.g. reduction in force, declining to relocate/transfer outside their local commuting area) from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal or Removal Notice; SF-50 that documents the RIF separation action; or Removal and most recent performance appraisal.). For more information visit: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

Financial Disclosure: Candidates for employment are required to submit a "Statement of Financial Interests." Selectee will be required to file Forms OGE 450 and DI 1993 upon entrance on the job and annually thereafter to avoid any conflict of employment and financial interests. Every OSMRE employee is prohibited from owning any direct or indirect financial interest in a coal mining operation, in accordance with 30 CFR 706 . The financial interest of an OSMRE employee's spouse, minor child or relative living with the employee is imputed to the employee. A new employee owning any interest in coal mining operations will be required to divest themselves of the interest.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your completed application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following competencies required to perform the work of this position. You will be evaluated on the following competencies:

• Acquisition Strategy
• Clerical
• Customer Service
• Financial Management (*)
• Oral Communication

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. Applicants must make a fair and accurate assessment of their qualifications. If, after reviewing your resume and or supporting documentation, a determination is made that you have rated yourself higher than is apparent in your description of experience, competencies, skills, and/or education training or that your resume /application is incomplete, you may be rated ineligible or your score may be lowered.
Please follow all instructions carefully. Errors or omissions may affect your rating.

To preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/10937689 .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness , Credentialing

Required Documents

Required: Your resume showing relevant experience and dates (for full consideration you must include month/day/year) of experience and work schedule for each (e.g., part-time XX hours per week or full-time). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional)

SF-50 (Notification of Personnel Action). If you are a current or former Federal employee, you MUST submit a copy of your latest non-award SF-50 (Notification of Personnel Action), and any other SF-50 that verifies status, reinstatement eligibility, tenure and highest permanent Federal civilian grade held.

College Transcripts: If this vacancy announcement requires positive education to qualify or allows substituting education for experience, and you are applying based on it, you MUST submit a copy of your college transcript or equivalent documents to support your education. Transcripts must include applicant's name, name of the college or university and date the degree was conferred.

Foreign Education: To receive credit for education completed outside the United States, applicants must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For further information, visit: Foreign Education

Current appointees:
Note: You must submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA.

Must have been hired under competitive examining procedures to a time limited appointment with a land management agency.
Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND
Must have performed at an acceptable level.

Former appointees:
Must have been hired under competitive examining procedures to a time limited appointment with a land management agency,
Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years;
Must apply for position within 2 years after separation,
Must have been separated for reasons other than misconduct or performance; AND
Must have performed at an acceptable level

Public Land Corps (PLC) Hiring Authority: Submit a Copy of your "Certificate of Eligibility for Noncompetitive Hiring" along with a copy of your "PLC Participant Verification Work Hours Sheet." For more information please click: https://www.doi.gov/sites/doi.gov/files/elips/documents/public_land_corps_hiring_authority.pdf

Special Employment Program Documentation: If you are applying based on eligibility for a special employment program/authority such as Veteran Recruitment Authority (VRA), Severely Disabled, 30% or more compensable disabled veteran, VISTA, or Peace Corps returnee, you MUST submit supporting documentation (e.g., DD-214, SF-15, Vocational Rehabilitation certification/medical documentation, certificate of program completion, etc.), in order to establish program eligibility.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.