Legal Records Clerk

Fairfax, Virginia
$39,270.61 - $65,450.53 Annually
Nov 21, 2020
Nov 28, 2020
Full Time
Job Announcement

This job announcement is being re-advertised. If you previously applied to req. #20-01804, you do not need to re-apply in order to be considered.

Performs a wide range of highly specialized legal and technical processes in an assigned area in the Circuit Court. Prepares and processes legal documents of civil, domestic, or criminal cases, such as subpoenas, court orders, remands, concealed weapon permits, adoptions, exhibits, marriage licenses, notaries, trade names, deeds, deeds of trusts, certificates of satisfaction, etc. Records and verifies Land Records documents received electronically or in paper form. Performs related duties as required

Note: Multiple full-time Legal Records Clerk positions may be filled from this announcement. Current vacancies exist in the following units: Civil Processing, Case Tracking, Criminal Financial Processing, Land Records, and Civil Intake.

The salary offer for the position will not exceed the mid-point (or $52,360.05) of the advertised salary range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Receives and reviews documents to ensure completeness for filing and recording;
  • Prepares and processes legal documents;
  • Enters and updates case information in the case management system;
  • Scans and indexes documents in the case management system;
  • Calculates and collects fines, court costs, and restitution;
  • Notifies defendants of court fines, fees, and restitution balances and payment options;
  • Reconciles daily receipts, identifies discrepancies and makes corrections;
  • Assists customers by phone, and in person with miscellaneous inquiries;
  • Maintains, stores, and ensures accessibility of case files;
  • Assists the public requesting to review, and/or obtain copies of case files;
  • Prepares and monitors Court dockets;
  • Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of standard administrative procedures, practices, and equipment;
  • Knowledge of common legal terminology, documents and procedures;
  • Ability of comprehend applicable Virginia Code sections and laws;
  • Ability to process a considerable volume of record work in an accurate and timely manner;
  • Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation; plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

Not applicable.

  • Two or more years of court, legal, and/or land title experience.
  • Experience working with property transactions such as loans, deeds, or trusts, a plus.
  • Cashiering, and/or customer service experience.
  • Ability to work independently and in a team environment.
  • Excellent oral and written communication skills.
  • Attention to detail.
  • Ability to multitask and work with limited direction to address identified objectives.
  • Excellent organizational skills.
  • Experience using court case management systems, scanning and imaging software.
  • Experience using Microsoft Office Suite (i.e., Word, Excel, and Outlook).

The appointee to the position must satisfactorily complete a criminal background check.

Ability to lift boxes, files and push a cart weighing up to 20 pounds. Ability to input and retrieve data from a computer. Ability to type at least 30 words per minute due to high volume of documents. Ability to sit or stand for long periods of time. All duties performed with or without reasonable accommodations.

Panel interview and may include a computerized test in basic administrative functions.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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