PROTOCOL SPECIALIST

Employer
USAJobs
Location
Arlington, Virginia
Posted
Nov 18, 2020
Closes
Nov 25, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

This position is part of the Organization of the Joint Chiefs of StaffThe incumbent will be responsible for Serving as a Protocol Specialist within the Office of the CJCS and provides advice and assistance to senior level Joint Staff (JS) personnel on protocol issues
Learn more about this agency

Responsibilities

As a Protocol Specialist, GS-0301-13, some of your typical work assignments may include:
  • Applies expert knowledge of the principles, methods, practices, and techniques associated with the execution of the Protocol program as well as a thorough knowledge and understanding of national and international rules, procedures, and forums prescribing traditional and diplomatic customs, courtesies, and etiquette.
  • Applies expert skill in establishing and maintaining effective working relationships with individuals involved in or being affected by events/activities associated with the program.
  • Conceptualizes, plans, coordinates, and executes high level military and civilian, foreign and domestic visits/functions, ceremonies and special events hosted by CJCS, the VCJCS, and their designated representative.
  • Conducts thorough planning and research to ascertain all relevant information and assures all arrangements and details are tailored to fit the needs of each case.
  • Plans and implements protocol for casual to formal social events.Works closely with action officers to provide established requirements (receiving lines, flag displays, seating arrangements, VIP courtesies, invitations and RSVP) as well as planning and implementing special events.
  • Coordinates directly with appropriate individuals to facilitate arrangements for site and facility selection, procurement of awards, press coverage, gift exchanges, appropriate menu selections, meetings, invitations, seating arrangements, etc.
  • Provides timely briefings to the CJCS, VCJCS, ACJCS, and their designated representatives and works closely to ensure personal requests are coordinated within the particular framework of the ceremony when feasible and proper.
  • Serves as protocol escort for the duration of the scheduled event, providing advice and assistance as needed and taking corrective action for unforeseen requirements which allow the event to continue to a successful conclusion. Assistance provided must always exhibit total professionalism, tact, diplomacy, and ensure a favorable impression.
  • Participates in the development and implementation of DoD-wide protocol policy.
  • Reviews the program to recommend changes and updates for refinement and improvement.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • Must be a U.S. citizen
  • Males born after 12-31-59 must be registered for Selective Service
  • Resume and supporting documents (See How To Apply)
  • Suitable for Federal employment, determined by a background investigation
  • May be required to successfully complete a probationary period
  • Work Schedule: Full Time
  • Overtime: May be required to work overtime to include weekends.
  • Tour of Duty: Flexible
  • Recruitment Incentives: May be Authorized
  • Fair Labor Standards Act (FLSA): Exempt
  • Financial Disclosure: Not Required
  • Telework Eligibility: This position may be eligible for situational telework
  • Employee must obtain/maintain a Special Sensitive (Top Secret/SCI) security clearance
  • Drug Testing Designated Position: Yes
  • This position is a TERM NTE 4 Years: May be converted to a permanent position without further competition.


Qualifications

You may qualify at the GS-13 level if you fulfill the following qualifications:

One year of specialized experience equivalent to the GS-12 grade level in the Federal service:
  • Utilizes the principles, methods, practices, and techniques associated with the execution of a protocol program, as well as a thorough knowledge and understanding of national and international rules, procedures, and forums prescribing traditional and diplomatic customs, courtesies, and etiquette to include Official Representation Funds (ORF) and gifts.
  • Develop and present protocol training to field protocol officers.
  • Conceptualizes, plans, coordinates, and executes high level military, civilian, foreign and domestic visits/functions, ceremonies and special events hosted by senior leadership.
  • Plans and implements protocol for casual to formal social events.
  • Substitution of education may not be used in lieu of specialized experience for this grade level.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education

    This job does not have an education qualification requirement.

    Additional information

    Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

    Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

    Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
    Persons with Disabilities - Schedule A
    Special Hiring Authority for Veterans
    Special Hiring Authority for Certain Military Spouses
    Other Special Appointment Authorities
    Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx

    The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

    NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

    Selective Service Requirement: Please visit http://www.sss.gov for more information.

    For more information, please visit

    https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo.pdf

    Other Notes:
    Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

    Re-employed Annuitant:
    This position DOES NOT meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf
    • The work is primarily sedentary, although there are occasions where the incumbent conducts site visits to either indoor or outdoor settings, involves long periods of standing and ability to move equipment (i.e., flags and stands) as required.
    • Assignments regularly require exposure to various weather elements and involve moderate discomforts (cold, rain, snow and heat).


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

    Competencies:
    • Communication
    • Influencing/Negotiating
    • Protocol Management


    Military Spouse Preference: If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist , save the document and attach it to your application package.

    Background checks and security clearance

    Security clearance
    Sensitive Compartmented Information

    Drug test required
    Yes

    Position sensitivity and risk
    Special-Sensitive (SS)/High Risk

    Trust determination process
    National security

    Required Documents

    The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

    The following documents are REQUIRED

    1. Your resume:
    • Your resume may be submitted in any format. It must include your name and contact information and support the specialized experience described in this announcement.
    • For qualifications determinations your resume must contain the number of hours worked per week and the dates of employment (i.e.," HRS per week and month/year" or "HRS per week and month/year to present").
    • For additional information see: What to include in your resume.
    2. SF50
    • All current and former civilian Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, salary, and type of position occupied (i.e., Excepted or Competitive)

    3. Veteran's Documents
    • If applying using veteran's preference or under a Veteran's hiring authority you must submit the following documents:
    • DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.
    PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
    https://www.dla.mil/Portals/104/Documents/Careers/downloads/FourthEstateRequiredSupportingDocumentation%205-4-2020.pdf?ver=2020-05-07-140551-783

    If you are claiming Military Spouse Preference, you must submit supporting documents with your application package. These documents must provide acceptable information to verify: you reside within the commuting area of your sponsor's permanent duty station (PDS); proof of marriage to the active duty sponsor, proof of military member's active duty status, and other documentation required by the vacancy announcement to which you are applying; and must meet all pre-employment criteria and be eligible for immediate noncompetitive appointment to a position in the competitive service. Documentation required: Marriage Certificate or License, Signed Self-Certification Checklist, Veterans' Preference documentation (e.g., DD-214, VA Letter, Statement of Service, if applicable), Transcripts (if applicable). Additional documentation required if previously held a federal position: SF-50s (e.g., LWOP, highest grade held, overseas appointments, etc.), SF-75 Information, and documentation of performance rating of record (dated within the last 12 months)

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