Administrative Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Nov 17, 2020
Closes
Nov 24, 2020
Function
Administrative
Hours
Full Time
Duties

Summary

The Office of International Affairs returns fugitives to face justice, transfers sentenced persons to serve their sentences in their home countries, and obtains essential evidence for criminal investigations and prosecutions worldwide by working with domestic partners and foreign counterparts to facilitate the cooperation necessary to enforce the law, advance public safety, and achieve justice.
Learn more about this agency

Responsibilities

As an Administrative Officer, you will:
  • Evaluate existing administrative processes in OIA and their integration, when applicable, with those of the Division;
  • Work with more senior personnel in developing working aids to assist with implementing defined administrative processes;
  • Direct the day-to-day operations of the staff and plan and carry out the training and development of employees;
  • Coordinate with Human Resources staff regarding assigned personnel related matters to include staffing, time and attendance, leave administration, promotion, performance and staff recognition;
  • Support budget formulation and execution activities involving various funding sources;
  • Assist in reviews of the Office's program financing and procurement systems;
  • Independently prepare written responses to FOIA requests, Controlled Correspondence, and press releases; and
  • Draft organizational and program level documents and communications to be evaluated and considered by the supervisor, ensuring proper content, spelling, grammar, punctuation, and format within and across the documents and communications.


Travel Required

Not required

Supervisory status
Yes

Promotion Potential
13

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to qualify for this position.
  • You must complete the online questionnaire and additional assessment(s).
  • You must undergo a pre-employment security investigation.
  • Selective Service Registration is required, as applicable.
  • You must meet all qualification requirements by the closing date of this announcement.
  • You must meet status eligibility for this announcement.
  • Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
  • The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https://www.e-verify.gov/.
  • This position has supervisory responsibilities. A one-year supervisory probationary period is required upon selection. This may be waived if you have already successfully completed the supervisory probationary period.


Qualifications

To qualify at the GS-13 level, applicants must have one (1) year of specialized experience at the GS-12 grade level. Examples of specialized experience must include duties such as: evaluating existing administrative processes and developing recommendations for effecting improvements; facilitating budget formulation and execution activities; coordinating with human resources staff regarding the execution of staffing, time and attendance, and leave policies; overseeing the office's correspondence functions; and directing day-to-day operations of support staff.

Selective Placement Factor: To qualify for this position, applicants must be proficient in (English) writing. An applicant's proficiency in (English) writing will be assessed through an online (USA Hire) writing assessment. Applicants who do not display a minimum level of proficiency on the USA Hire Writing Assessment will be ineligible for further consideration.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration by the closing date of this announcement.

Education

There is no education requirement for this position.

Additional information

The Interagency Career Transition Assistance Program (ICTAP) provides eligible displaced federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instruction in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better using established criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility can be found at https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ / .

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the DOJ with selection priority over other candidates for competitive service vacancies. If your DOJ component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better using established criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility can be found at https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ .

USA Hire Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and the Americans with Disabilities Act of 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be assessed on the following KSAs/competencies:
  • Conflict Management
  • Problem Solving
  • Accountability
  • Performance Appraisals and Awards:
    You will receive an additional point added to your final score for your most recent fully successful or higher performance rating. An additional point will also be added to your final score for any one performance award received within the past three years that relates to the position for which you are applying. Please provide only one recent award. To receive credit, you must provide a copy of your performance rating and a copy of your performance award SF-50, if applicable.

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    Yes

    Required Documents

    You are strongly encouraged to convert your resume to an Adobe PDF file prior to submitting your application, especially if you are submitting using a Mac system. Resumes not pre-converted to a PDF file will undergo conversion by the system. This conversion process may cause some formatting changes to your resume, including line and page break errors. To ensure your submitted resume does not display with formatting issues, please submit your resume as a PDF. This error does not affect USAjobs resumes.

    To apply for this position, you must provide a complete application package which includes:
  • Resume (cover letter is optional) - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume. Applicants are encouraged to ensure work experiences clearly show the possession of knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position. Resumes of any length will be accepted, however only information contained in the first five (5) pages will be reviewed against the position requirements. Please ensure all information you believe is qualifying for the position is contained in the first five pages, or you may be marked ineligible. Additionally, your resume must include the following information for each job listed: month and year, start/end dates (e.g. June 2007 to April 2008), and full-time or part-time status (include hours worked per week).
  • USA Hire Reasonable Accommodations Requests - If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here .
  • SF-50, Notification of Personnel Action (if applying as a status candidate with current or former federal service) which shows type of service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include Promotions, Within Grade/Range Increases, and SF-50s over one year old).
  • Most Recent Performance Appraisal (if applicable).
  • Any Relevant Performance Award (must attach SF-50)(if applicable).
  • Documentation of Eligibility for Special Hiring Authorities (if applicable) to prove appointment eligibility. Examples include: Schedule A disability letter, Peace Corps volunteer letter, military spouse hiring authority documentation, etc.
  • Current or Former Political Appointees (if applicable) - Please note on your resume and attach an SF-50. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
  • Schedule A Documentation (if applicable) - The Criminal Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Criminal Division also encourages eligible Schedule A applicants to submit their resumes directly to the Criminal Division disability POC, LaToya Washington at LaToya.Washington@usdoj.gov .
  • VEOA Eligibility Documentation (if applicable):
    • If you are a discharged, non-disabled veteran, you must submit a copy of your DD-214 showing character discharge (Member 4 Copy), or other documentation of service and separation under honorable conditions. If you do not have your DD-214, you may request it after discharge from the National Archives at http://www.archives.gov/veterans .
    • If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, and 6) dated within 120 days of your separation.
    • If you are a disabled veteran, Purple Heart recipient, or parent or spouse of a disabled or deceased veteran, you must submit a completed SF-15 ( https://www.opm.gov/forms/pdf_fill/SF15.pdf ) and all additional proof required by the SF-15, as applicable, if you do not have your Department of Veterans Affairs letter establishing proof of disability, you may request it at https://www.ebenefits.va.gov or call 1-800-827-1000 .


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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