Executive Assistant (EA), Pathology

Silver Spring, MD
Nov 17, 2020
Nov 25, 2020
Full Time
Adventist HealthCare and CCPLabs seek to hire an experienced Executive Assistant who will embrace our mission to extend God's care through the ministry of physical, mental and spiritual healing.

As an Executive Assistant you will:
• Provide administrative business support for the Executive Director; assist with calendar appointments; associate communications; expense reporting, special projects and other duties as assigned.
• Responsible for providing expertise over the critical workflow process areas of Administration and specialized Billing, while assuring compliance of all policies and procedures outlined in the SOP manual and employee source book. Assist with maintaining administrative SOP's, as directed.
• Participate in management operational meetings, meets deadlines and organizes and maintains the office filing system.
• Perform billing, invoicing and A/R of select clients and legal requests; processes reference lab and vendor invoices for corporate payment. Monthly client billing audit and invoicing. Assist with and back up the end of month financial closeout.
• Maintains business contracts; manages the control order process from receiving new control orders to invoicing for completed orders.
• Responsible for quarterly CQI document control, data compilation, meeting appointments and minutes.
• Maintains company licensing requirements and renewals. Manages Pathologists proficiency testing and ensuring updated licenses on file.
• Demonstrate proficient use of LIS system and computer software programs with high level of precision.

Qualifications include:
• HS Diploma required
• AS or BS degree preferred
• Office applications, PC skills with strong knowledge of computer software programs (Microsoft Word and Excel) required
• Knowledge of Laboratory Information System (LIS) preferred
• Knowledge of medical terminology and CPT coding preferred
• Medical work experience and/or laboratory setting preferred

At Adventist HealthCare our job is to care for you. We do this by offering:
• Work life balance through non rotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Competitive comprehensive benefit plans offered (including health, disability, PTO and 403B retirement plan with matching and 3 year vesting)
• 100% Coverage for inpatient care - at Adventist HealthCare facilities
• 100% Coverage for urgent care nationwide - after copay

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

If you want to make a difference in someone's life every day, consider a position with a team of professionals who are doing just that, making a difference.

Join the Adventist HealthCare team today! Apply now to be considered.

Work Schedule:

Full-time; Monday - Friday 7:30am - 4pm

In addition to education and experience qualifications:

• Outstanding customer service, organizational and time management skills
• Well organized, thorough, and conscientious approach in performing duties, including troubleshooting of daily issues
• Ability to listen and communicate information in a verbal and written manner, while maintaining confidentiality
• Detail oriented and demonstrated ability to handle a multi-task environment without guidance

Tobacco Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine use.

Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine). Those testing positive for cotinine are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing.

Equal Employment Opportunity

Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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