Contract Specialist

Washington, D.C
Nov 16, 2020
Nov 24, 2020
Full Time


As a Contract Specialist, you will be responsible for the full range of pre-award and post-award functions, e.g., price/cost analysis, negotiation, administration and termination in a Public Buildings Service organization. Incumbent procures a wide range of design and construction services or supplies, or other services, utilizing a variety of acquisition methods and vehicles.

Location of position: Public Buildings Service, Washington, DC

Learn more about this agency


Duties performed at the GS-09 grade level are developmental, leading to the full duties listed below at the GS-12.
  • Performs acquisition planning tasks, including reviewing/analyzing procurement requests, researching market conditions, determining method of procurement & contract type, developing acquisition plans, preparing source selection plans or technical evaluation criteria and plans, and preparing necessary justifications and documentation.
  • Awards & administers a variety of contracts, including those awarded under Section 8(a) and other socioeconomic programs including sole source procurements.
  • Develops and prepares contract solicitations, modifications, terminations, and other contracting documents, incorporating appropriate language, specifications and clauses based on various factors (market conditions, customer requirements, quantities required, etc.).
  • Develops negotiation plans and objectives; holds conferences; and conducts discussions and negotiations with contractors.
  • Evaluates technical submissions, bids or offers for responsiveness to the solicitation and responsibility. Coordinates the establishment of a technical evaluation committee or source selection evaluation board to determine acceptability of technical proposals; evaluates contractor proposals against selection criteria; and may serve as the Source Selection Authority/chair and as such make cost/technical trade-offs. Performs cost and/or price analysis and makes final determination on awards within delegated contracting officer authority.
  • Performs post-award duties including monitoring contractor's performance, ensuring contract compliance, ensuring payments are processed, negotiating modifications, and dealing with protests and/or terminations as needed.
  • Conducts or facilitates various contracting meetings such as pre-proposal and post award meetings. Responds to inquiries from customers and vendors concerning contract issues and concerns; keeps customers/contractors apprised of procurement status; coordinates with other offices or stakeholders to resolve procurement-related problems.

Travel Required

Occasional travel - Travel as needed.

Supervisory status

Promotion Potential
12 - Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor's recommendation to the next grade.


Conditions of Employment

  • US Citizenship or National (Residents of American Samoa and Swains Island)
  • Meet all eligibility criteria within 30 days of the closing date
  • Meet time-in-grade within 30 days of the closing date, if applicable
  • Register with Selective Service, if you are a male born after 12/31/1959

If selected, you must meet the following conditions:
  • Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a Schedule A, Schedule C, or non-career SES political appointee
  • Serve a one year probationary period, if required.
  • Undergo and pass a background investigation (Tier 2 investigation level)
  • Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Security's e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.
  • Complete a financial disclosure report to verify that no conflict, or an appearance of conflict, exists between your financial interest and this position


For each job on your resume, provide:
  • the exact dates you held each job (from month/year to month/year)
  • number of hours per week you worked (if part time).

If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.

For a brief video on creating a Federal resume, click here .

Basic Requirements for GS-5 through GS-12

  • A 4-year course of study leading to a bachelor's degree with a major in any field;

  • At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

  • GS-9:

    The GS-9 salary range starts at $55,237 per year.

    If you are a new federal employee, your starting salary will likely be set at the Step 1 of the grade for which you are selected.

    To qualify, you must possess:

    2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D.,


    52 weeks of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience assisting in the performance of recurring and developmental contracting assignments using your organization's acquisition regulations and/or policies and must have demonstrated two or more of the following pre-award and/or post award processes.
    • Using common contract vehicles (i.e. purchase orders, blanket purchase agreements, etc...) to plan and carry out acquisition actions;
    • Evaluating vendor offers for both technical and price/cost factors to ensure best value to the organization/agency;
    • Negotiating contracts, orders and/or modifications that are based upon previous examples/templates;
    • Responding to and resolving common acquisition issues/questions.


    *This vacancy is also being announced as Vacancy Announcement Number 21PBSC047SLMP under Merit Promotion procedures. You must apply separately to each announcement in order to be considered under both procedures.


    Note: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

    Additional information

    Bargaining Unit status: AFGE

    Relocation-related expenses are not approved and will be your responsibility.

    Additional vacancies may be filled from this announcement as needed; through other means; or not at all.

    All the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references and through other means, such as the interview process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for not hiring you, or for firing you after you begin work.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will use a method called Category Rating to assess your application. Here's how it will work: You will be scored on the questions you answer during the application process, which will measure your possession of the following competencies or knowledge, skills, and abilities:
    • Knowledge of a full range of contracting laws, regulations, principles, methods, contract types, and set aside programs in order to perform acquisition planning; identify sources; determine procurement method; evaluate recent market developments, trends, conditions, and economic factors affecting procurements; and award and administer contracts.
    • Skill in writing clear and concise communications in order to advise stakeholders of project status and procurement issues and develop a variety of complex contracting documents, including planning documents, solicitations, modifications, protests, terminations, Source Selection Decisions (SSDs), Price Negotiation Memorandums (PNMs), Price Analyses, Ratifications, Justifications and Approvals (J&As), Determinations and Findings (D&Fs) and Contracting Officer Final Decisions.
    • Knowledge of contract negotiation techniques to negotiate complex contracts.
    • Skill in the use of negotiation techniques in order to negotiate prices, terms and conditions, contract modifications and settlements resulting in the best value for the government.
    • Knowledge of source selection procedures and related policies/regulations. Ability to evaluate and analyze complex information, determine technical objectives, and prioritize the importance of competing interests in order to develop recommendations and make well-informed, effective, and timely decisions.
    • Knowledge of post-award procedures to administer firm fixed-price, time and materials, indefinite delivery, or other contracts of similar complexity.
    • Ability to apply judgment to effectively initiate, advise and coordinate the performance of a wide range of contract administration duties including contract compliance, negotiating and resolving contract performance problems, and awarding contract modifications.
    • Ability to communicate effectively to keep GSA managers, customers, and contractors apprised of project status and procurement issues of mutual concern. Strong interpersonal and communication skills and the ability to work effectively with a wide range of personnel, including contractors, internal and external customers, and managers.

    If you are eligible under Interagency Career Transition Assistance Plan or GSA's Career Transition Assistance Plan (ICTAP/CTAP) , you must receive a score of 85 or higher to receive priority.

    *Within each category, veterans will receive selection priority over non-veterans.

    Your answers to the questions will be used to place you in one of three categories: Best Qualified, Well Qualified, or Qualified

    We will verify your answers to the questions in your resume. If your resume doesn't support your answers, we may lower your score, which could place you in a lower category.

    Additional assessments may be used, and, if so, you will be provided with further instructions.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance

    Drug test required

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process

    Required Documents

    ALL required documents must be submitted before the closing date. Review the following list to determine what you need to submit.

    Note: If required to submit an SF-50 (Notice of Personnel Action), an equivalent agency Notice of Personnel Action form is acceptable. Such document(s) must show all of the following: effective date, position, title, series, grade, and rate of basic pay, tenure group 1 (career) or 2 (career-conditional), position occupied group, and name of agency. If you are a GSA employee (except in the OIG), you are not required to submit an SF-50.

    If you are a 30% or more disabled veteran, VEOA or VRA applicant or qualified spouse, widow/widower, or parent:

    (a) Copy of your Certificate of Release or Discharge From Active Duty, DD-214 that shows the dates of your active duty service. If selected, a DD-214 showing your type of discharge (member 4 copy) will be required prior to appointment.

    (b) If you are a disabled veteran, or are applying under VRA or VEOA as a spouse, widow/widower, or parent of a veteran, submit both of the following in addition to the DD-214:
      • completed SF-15 form; and
      • proof of your entitlement (refer to SF-15 for complete list).

    If you are active duty military- Certification on a letterhead from your military branch that includes your rank, character of service (must be under honorable conditions) & military service dates including discharge/release date (must be no later than 120 days after the date the certification is submitted).

    If you are a current Federal employee or Reinstatement Eligible: Submit your latest SF-50.

    If you are eligible under an Interchange Agreement: Submit your latest SF-50.

    If you are a former Peace Corp or VISTA volunteer: Submit your Description of Service.

    If you have a disability: Submit proof of eligibility. For information on eligibility and required documentation, refer to USAJOBS's People With Disabilities page.

    If you are applying under another special appointment authority: Submit proof of your eligibility under the appropriate appointment authority. See USAJOBS's Resource Center for more information.

    If you are ICTAP / CTAP eligible - submit a, b, and c: (a) proof of eligibility including agency notice; (b) SF-50, and (c) most recent performance appraisal.

    College transcripts: If you are using some or all of your college education to meet qualification requirements for this position, youmust submit a photocopy of your college transcript(s). If selected, an official transcript will be required prior to appointment. For education completed outside the United States, also submit a valid foreign credential evaluation that substantiates possession of the required education.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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