Management Analyst Iii

Location
Fairfax, Virginia
Salary
$68,720.08 - $114,533.12 Annually
Posted
Nov 14, 2020
Closes
Nov 28, 2020
Ref
20-01848
Hours
Full Time
Job Announcement

Works as a highly motivated, skilled individual to lead the Special Procurement Programs team. Manages a team of three analysts in pursuit of improving procurement program efficiency and attaining strategic goals. Works with cross-functional teams to manage, coordinate and optimize special procurement programs. The business area supports county e-commerce initiatives such as the procurement card, office supplies and other internet ordering. In addition, oversees end-user procurement training.

  • Monitors county participation in special programs and tracks performance and programs revenue
  • Collaborates with Accounts Payable, ERP support team to advance e-invoicing and procure-to-pay initiative
  • Recommends and participates in developing long-range special programs plans
  • Prepares and executes plans for expansion of existing programs and implementation of new programs
  • Maintains detailed understanding of the mechanics of all backend tools, processes and systems
  • Monitors, analyzes, and reports on e-commerce metrics and performance
  • Develops and revises policies and procedures
  • Leads projects and objectives that improve operations in business areas


Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

Independently designs, develops, and coordinates ongoing department programs and special projects;
Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
Provides guidance, recommendations, and advice to departmental managers;
Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list).

Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Ability to identify possible solutions for solving business problems;
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
Ability to make oral presentations to department management, other departments, or the public;
Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to supervise and train staff;
Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience with in the functional area.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and credit check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Experience, certification and/or studies in contract administration, e-commerce or supply chain management, and/or enterprise payment card programs. Supervisory experience. Experience with electronic procurement, and electronic commerce practices. Ability to communicate effectively. Ability to work with minimum direct supervision.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, visual acuity is required to read data on computer reports and/or computer monitor. Incumbent must be able to operate keyboard driven equipment. Incumbent must be able to carry a laptop computer. Ability to lift up to 10-15 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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