Contract Specialist

Washington , District Of Columbia
Nov 07, 2020
Nov 24, 2020
Full Time


Company Job Title: Contract Specialist

Clearance: Secret

Location: Washington, DC

Reports To: Program Manager

FLSA Status: Exempt, Full Time, Regular


The USAID Contract Specialist, in the Management Bureau/Office of Acquisition and Assistance (M/OAA), is responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Agency. Requirements of the contracts, grants, cooperative agreements, inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs.

Duties and Responsibilities:

Contract Specialists at this (advanced) level maintain a depth and breadth of knowledge and experience. Serve as a resource and mentor to others. Perform assignments independently, drawing advice from the supervisor on an as-needed basis. Provide on-the-job training to junior employees.

Additionally, the incumbent leads competitive RFA or competitive RFP independently through completion and manages a client portfolio.

Contract Compliance Review - 30%
  • Conducts reviews of highly specialized contracts and contracting plans.
  • Monitors all acquisition strategy and documents and instruments for a variety of highly specialized, complex, and unique contracts for a variety of programs that involve a broad spectrum of systems.
  • Advises technical office counterparts and contractors on their administration responsibilities contained in the contract.
  • Terminates contracts for the convenience of the Government or default by the contractor. Negotiates termination claims.
  • Responds to protests by researching and developing necessary analysis, documentation, and history.
  • Works with the GC in preparing the Agency's position and Contracting Officer reports to support the Government's defense on protests to the GAO.

Monitors Contractor's Performance - 20%
  • Coordinates contract administration activities for long-term, extensive technical service contracts and/or cost type contracts. Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive and Fixed-Price-Economic-Price-Adjustment.
  • Monitors status of contract performance, approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities.
  • Interprets contract provisions for contractors and for officials of the agency and provides appropriate advice and guidance.

Procurement Program Planning Work - 20%
  • Develops and implements new plans, schedules, or methods to accommodate changing program requirements.
  • Develops objectives for the program in terms of competition and price range, and constructs the contractual or assistance vehicle, which includes the use of pricing arrangements, subcontracting policy, set-aside polices, and similar considerations.
  • Prepares and maintains current acquisition plans, appropriate milestone charts, and related schedules and keeps M/OAA management informed of anticipated workload demands.
  • Anticipates problems and provides advice to project personnel on effective implementation and time frames required. Serves on project review committee.
  • Advises program officials of the procurement instruments to be used and assists in the preparation of statements of work.
  • Counsels and trains new project/technical staff on USAID regulations and FAR requirements.

Analyzes Sources for the Items/Services Procured - 10%
  • Surveys the market to locate new procurement sources and determine the availability of items or services with specialized requirements.
  • Prepares solicitation documents.
  • Conducts detailed analyses of all elements of cost in contractor proposals. Determines the competitive range and prepares defensible justifications when required.
  • Conducts pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract.
  • Issues necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract clauses or subcontracts.
  • Explores new or innovative contracting approaches to arrive at an equitable contract arrangement.

Negotiates Procurement of Products/Services Using a Variety of Contract Types - 10%
  • Serves as negotiator responsible for a significant program or for major procurements, which may include several types of instruments. Prepares the agreements and recommends its award.
  • Coordinates a variety of contracts requiring the development of new or modified evaluation criteria, reporting requirements, and contractual arrangements.

Policy Research, Analysis, and Interpretation - 10%
  • Analyzes a variety of contracting policy issues and problems and identifies alternative courses of action.
  • Provides technical advice to management and contracting officers on matters pertaining to contracting policies and procedures.
  • Responds to protests by researching and developing necessary analysis, documentation, and history.
  • Works with the GC in preparing the Agency's position and Contracting Officer reports to support the Government's defense on protests to the GAO.
  • Other duties as assigned

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
  • At least an Associate's Degree
  • Secret Clearance

Knowledge, Skills and Abilities:
  • Knowledge of contracting principles, laws, statutes, Executive Orders, regulations and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts for a variety of specialized equipment, services, and/or construction, or to conduct studies of problem areas and develop standard methods and operating procedures.
  • Ability to obtain USAID Facilities Access.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program

Primary Location: United States-District of Columbia-Washington DC

Organization: Chenega Worldwide Support
Strategic Business Unit: Military Intelligence and Operations Support
Security Requirements: Secret
Job Schedule: Full Time Exempt
Recruiter: Wajiha Sharief
Req ID: 2000003237

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